Grow your business — we'll handle the admin that slows you down.
Our clients save an average of 60 hours per month with our EU-based, fluent English-speaking Virtual Assistants.
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In Just 9 Days, You’ll Have a Top 1% Executive Assistant... Without Any Usual HR Headaches
This short 5-minute video reveals the proven system we’ve quietly perfected over the past 8 years to match you with an elite EU-based assistant—fully trained, fully prepared, and ready to deliver results from day one.
Keep Your Business Moving — With Executive Assistants Who Clear the Way
Running a business demands speed, precision, and focus — yet every day, small tasks pull you away from what matters most.
- Your calendar fills up with meetings you didn’t plan.
- Your inbox grows faster than you can clear it.
- Your attention — your most valuable asset — is under attack from all sides.
You’re not working too little. You’re working on the wrong things.
And the more you try to do it all yourself, the less space you have for the work that actually grows your company.
That’s why more and more CEOs and founders turn to virtual executive assistants — not for simple help, but for serious support that clears their path and protects their time.
At DonnaPro, we serve leaders across Europe who want more than just someone to “help out.”
Our assistants are trained to take ownership — handling your communication, coordination, research, and admin with precision and proactivity.
They don’t just reduce your workload — they restore your mental clarity, protect your priorities, and give you back control of your schedule. And your life.
What Makes Our Virtual Executive Assistants Your Highest ROI Driving Team Member?
Donna saves you up to 60 hours per month
Count on saving up to 60 hours monthly with our virtual executive assistants, backed by unparalleled expert teams.
Donna is married to AI tools
Our executive assistants are real people. Real people who master AI tools and are therefore effective as squirrel hoarding nuts for winter.
Donna serves only CEO’s and founders
Executive assistance tailored only for CEO’s & founders. Not for freelancers, not for teams… for YOU.
Donna is remote
Say goodbye to concerns about office space, payroll taxes, equipment costs, and administrative burdens. Our fully remote team handles everything seamlessly - even ordering the perfect cup of coffee for you.
Donna is safe & secure
DonnaPro’s EA’s follow strict confidentiality protocols and are GDPR compliant. Every assistant is rigorously vetted, and security measures are formalized in every agreement. Think of our security like a high-tech vault—reinforced walls, locked tight, with access granted only to those you trust.
Donna is from the European Union
Our entire team is proudly based in the European Union, but our virtual assistant services know no borders. Whether you’re in Italy, Sweden, Germany, or currently living in Asia or Africa, we’d love to meet you.
Donna is not “pushing for the ring”
While most similar companies lock you into a 3-month contract, we differ. Enjoy our zero-commitment policy for the first 60 days and see the difference for yourself.
Donna masters your industry
Yes, your business is indeed unique. However, we've worked across 110+ industries (see the complete list here) and are confident we can help you, too.
*No Commitment for the first 2 months. Zero Risk.
We Speak Fluent English — and Just Enough of Your Local Language to Get Things Done
Our executive assistants speak fluent, professional English — the language of global business. If your day-to-day communication is in English, you’ll feel perfectly at home with DonnaPro.
Now, if an email or document lands in your local language? No problem. Our EAs know how to handle it using the right tools — AI translations, context cues, and smart judgment. They’ll get the message, respond appropriately, and keep things moving without missing a beat.
But if you’re looking for someone to join your team meetings and speak in your local language over Zoom — that’s not us.
DonnaPro is built for international-minded founders based in EU who value clarity, speed, and results — not native-level fluency in every language.
If that’s you, we’ll get along great.
Client Testimonials: What Our Customers Say About Their "Donnas"...
After a long time managing everything on my own in the startup world, I realized I needed help. My EA has been amazing in managing my calendar, travel plans, T&E, and other small yet time-consuming tasks. We had morning check-ins at the beginning that paid off well. Now, I can much better focus on growing the business.
I used to manage my own travel, emails, and calendar-even while running multiple businesses. Then my EA (Romina) stepped in. She’s proactive, reliable, and keeps everything running smoothly without me having to ask. Our daily check-ins keep me on top of things, and her inbox summaries are a lifesaver when I’m traveling. I finally have the headspace to focus on what matters.
My EA, Petra, has been very helpful during a particularly chaotic time in one of my businesses. With minimal guidance, she quickly adapted, proactively started searching for solutions, and delivered results. I love how I can just ping her on WhatsApp, and things get done seamlessly.
My EA doesn’t just complete tasks; she proactively identify and solve potential issues before they become problems. Whether it’s a scheduling conflict or a looming deadline, my EA is always one step ahead, saving me countless headaches.
Hiring a Donna EA has been incredibly cost-effective. Instead of multiple full-time employees for various tasks, my EA handles everything efficiently. The savings have allowed us to reinvest in other critical areas. It’s the perfect solution for top-notch support without breaking the bank.
As a CEO working with high-profile clients and large companies, confidentiality is non-negotiable. My Donna EA regularly handles contracts with sensitive details and has helped me manage communications with absolute discretion. The peace of mind this level of trust provides allows me to focus on expanding my client base and delivering impactful coaching sessions.
Imagine Your Remote Assistant Doing All These Tasks for You...
Our DonnaPro Virtual Executive Assistants are real, approachable people from across the European Union – not bots, but sharp, reliable humans equipped with powerful AI tools. They’ll take care of your to-do list quickly and help you reclaim up to 60 hours every month.
Managing emails
Your assistant handles your inbox—sorting, replying, and flagging priority emails—so you only focus on what actually matters.
Managing calendars and meetings
Your assistant organizes your schedule—booking, rescheduling, and optimizing meetings—so your calendar aligns with your priorities, not the other way around.
Travel planning
Your EA books flights, hotels, and more—turning complex trips into simple, stress-free travel experiences from start to finish.
Research work
Need data fast? Your EA digs deep into markets, competitors, and more—delivering research that drives smarter decisions.
Prepare brief for meetings
Need data fast? Your EA prepares clear, actionable meeting briefs so you walk in prepared, confident, and fully in control of the agenda. Your EA digs deep into markets, competitors, and more—delivering research that drives smarter decisions.
Help with events organizing
From venue sourcing to guest list management, your EA handles event planning while you focus on showing up and shining.
Preparing the offers & proposals
Get proposals that win. Your EA drafts and formats offers that look sharp, sound clear, and align with your brand.
Data analysis & reports
Your EA breaks down complex data into clean, usable reports—giving you insights without the spreadsheet overload.
Basic marketing tasks
Your EA supports your marketing by scheduling content, updating pages, and handling routine promo tasks behind the scenes.
Project management
From timelines to task follow-ups, your EA keeps projects on track and makes sure nothing slips through the cracks.
Basic HR tasks
Your EA posts jobs, screens candidates, and supports onboarding—freeing you from routine HR admin and follow-ups.
Managing investors
Your EA keeps investor comms smooth—booking meetings, sending updates, and making sure key stakeholders feel valued.
Perfecting Standard operating procedure (SOPs)
Your EA builds clear SOPs that streamline work and make your operations more consistent, scalable, and error-free.
Organizing the notes, folders, files
Messy files? Not anymore. Your EA organizes notes and folders into a clean, searchable system you’ll actually enjoy using.
Client Relationship Management
Follow-ups, reminders, and client touchpoints—your EA makes sure relationships are well-managed and never go cold.
Private tasks (holiday planning, personal events, etc)
From birthday gifts to weekend getaways, your EA handles the personal tasks that steal your time and energy.
We have over 50 additional tasks detailed in our comprehensive list that our EAs handle with the precision of a bullet train speeding through Tokyo.
For example, our virtual EAs can create transcripts, manage your social media channels, stay in touch with subcontractors, remind clients of overdue payments… or even send a greeting card for your sister’s dog’s 5th birthday.
Disclaimer: While we strive to cover a wide range of tasks, there are areas where our EAs might not excel, such as specialized legal advice or advanced technical programming.
In those events, we will proactively seek out or recommend trusted partners for tasks requiring specialized expertise because our dedication to your organization and success goes beyond mere duty.
We strive to ensure you receive the highest-quality support in every aspect of your business. Why settle for less?
Who Do Our Virtual Executive Assistants Work With?
At virtual assistant agency DonnaPro, we work exclusively with CEOs and business owners. Our clients value time. They get that delegation to a real & capable human being isn’t just smart-it’s essential. They’re done with the mundane tasks and want to focus on what truly matters. Growth. Strategy. Big moves. Time for themselves. And time for their families.
Based on our experience, we’re the perfect fit if you see yourself in one of the three avatars below.
This founder lives for the thrill of growth-turning challenges into victories and chasing big opportunities. But the weight of endless tasks is dragging them down. They’re buried in the day-to-day grind, handling work that someone else could easily manage, while their boldest ideas are put on hold. It’s time for them to step up, focus on their vision, and lead their business into its next chapter.
This CEO has built a business others admire-a strong foundation, reliable systems, and steady results. But instead of enjoying their success, they’re drowning in emails, meetings, and decisions. The constant demands of the day-to-day are leaving no time for growth or personal fulfillment. It’s time for them to reclaim their freedom & focus on what matters most.
This entrepreneur is the master of juggling multiple businesses, always chasing the next big win. From the outside, they’re unstoppable, but behind the scenes, the chaos of details and deadlines is eating away at their focus. They’re a visionary, wired for big-picture thinking, but the grind is holding them back. They need someone to handle the noise so they can keep driving their empire forward.
While the overall goal for all avatars is the same-saving you up to 60 hours a month and helping you achieve your biggest goals-we’ve developed tailored frameworks for each. We understand that every avatar has unique challenges, and our virtual executive assistant service is designed to fit seamlessly into your specific business situation.
If you’d like, we can discuss these DonnaPro frameworks™ during your free strategy session–or better yet, implement them and experience how working smarter can transform your day-to-day life.
Our Signature Hiring System: Say Goodbye to Hiring Headaches, Forever
Writing a job post. Placing it on different online portals. Checking the applications. Filtering the applications. Doing the first set of interviews. Assigning demo tasks. And doing some more interviews. All that to either hire the wrong person or find no one meeting the CEO’s standards.
This unnecessary work and disappointment could disappear as quickly as a puff of smoke if you let us handle it for you.
*According to this research, the average time-to-hire is 44 days and can be even higher in some industries
However… surprise, surprise… we are not magicians.
We simply trust our signature HR Time Vault™, where we invest weeks to save you months years:
- 30 days long HR process with 6 levels assures only the top 1% of applicants from the European Union end up DonnaPro EA (YES, you are reading that right - the elite of the elite could be working for you… for a very affordable price).
- Plenty of demo tasks test the assistant’s ability to work independently, adapt to sudden changes, and think end-to-end-all while demonstrating a fast learning curve to make the CEO’s life easier.
- We call their past employers and gather relevant data (go to sleep at peace knowing we've done all the homework for you).
- A personality test opens up a possibility to match you with someone complementary (we know you are unique and might want a “clone,” but every Fortune 500 CEO knows that an EA should be a bit “different” to complement their strengths and create a seamless, productive partnership).
- Every DonnaPro EA reads books on understanding the mind and life of the CEO (the first on their reading list is The E-Myth Revisited by Michael E. Gerber, with more to follow).
- 14 days of hands-on training and implementing AI tools without working with real clients (we ensure your EA is more meticulously tested than a new car, guaranteeing top performance from day one).
- Access to an exclusive EA community that keeps them at the top of their game (monthly webinars, peer support, mentoring, and ongoing feedback ensure they’re always improving, so you get the best results every time).
Beyond the Process: The Real-World Impact on Our Partners
My mindset before was that I need to do it all… it was slowing me down and costing my business money. Working with my EA allowed me to focus on new business opportunities that I didn’t have time for earlier, and it directly impacted my business growth.
DonnaPro doesn’t just connect you with an assistant and walk away. They constantly recruit, train, and equip their personnel. When our assistant showed up, she was ready not to learn, but to lead. We didn’t have to recruit, train, or worry about compliance—we just had to plug her into our work.
Ready to get back 60 hours per month?
4 Easy Steps To Getting Your Very Own Virtual Executive Assistant
We invest months in our HR process, carefully ssourcing top talent from the European Union. Then, we provide world-class training to ensure they become your highest ROI-driving employees.
This free—no strings attached—call allows us to get a 360° view of your goals, needs, and expectations and ensures we can help you achieve them.
After asking the right questions and understanding your needs during our onboarding, we carefully match you with the best-fit, elite virtual EA from the European Union-available to you on a flexible, part-time basis.
Enjoy your free and protected time, use it to scale your biz, be with your family, train and relax, or just… discover what Netflix is all about.
The Cost Is Irrelevant If You Know How to Turn Time Into Money
DonnaPro isn’t built for bargain hunters — it’s built for CEOs & founders who understand leverage.
Our EU-based executive assistants don’t just check boxes; they reclaim up to 60 hours of your time every month so you can focus on what actually moves the needle.
If you know how to turn one hour into €100€, €200 or €1,000+, then you already know this isn’t a cost — it’s a multiplier.
Anyway – we’ll cover pricing transparently in your strategy session. But if your first question is “how much does it cost?” instead of “how much can it free me to grow?”, we’re likely not your fit.
So – what do you get when you partner with DonnaPro?
- Elite virtual executive assistant from the European Union, available to you on a flexible, part-time basis
- Working alongside you during regular business hours
- VIP Support from our corporate team (consultants, account managers, marketers, IT wizards, etc.)
- You save up to 60 hours per month… every month
- Enjoy a safe and worry-less partnership with ZERO commitment in the first 2 months
Hiring a Donna EA has been incredibly cost-effective. Instead of multiple full-time employees for various tasks, my EA handles everything efficiently. The savings have allowed us to reinvest in other critical areas. It’s the perfect solution for top-notch support without breaking the bank.
Since hiring a Donna EA, I save 15 hours a week on administrative tasks. Now I can focus that time on preparing our quarterly strategy sessions and mapping out our expansion into two new markets. That shift has had a huge impact on both my personal productivity and our company’s growth.
Saga adapted quickly to a new country, industry, and way of working—impressive, especially since I’m new to working with an assistant. She brings real care to everything she does, and I genuinely see long-term potential. She’s quickly become a key part of how I work day to day.
Before DonnaPro, our internal reporting was a mess of spreadsheets. Our assistant didn’t just take over the task; she proactively designed and implemented a new, streamlined system that saved us hours each week. She didn’t just do the work—she fundamentally improved the process for everyone. That’s a level of value I did not expect.
The real benefit wasn’t just getting tasks off my plate; it was finally being able to take a proper vacation without checking my phone every 30 minutes. The peace of mind that comes from knowing things are being handled intelligently and proactively is priceless. For the first time in years, I could completely disconnect, which has been crucial for preventing burnout.
We were at a point where we had to turn down new projects because I was completely bogged down by administrative bottlenecks. Bringing on our assistant through DonnaPro was the key to unlocking our growth. Sophie’s support directly enabled us to take on three new clients in the first quarter alone. She isn’t just an assistant; she’s a direct contributor to our scalability.
FAQs: What Business Leaders Ask About Virtual Assistant Services?
1. What types of virtual assistant services does DonnaPro offer?
DonnaPro offers 16 core services & plenty other ones tailored for CEOs and founders — including email and calendar management, research, investor communication, travel planning, client follow-ups, project coordination, and more. Every assistant is EU-based, trained in AI tools, and matched based on your business needs, personality and communication style.
2. How are DonnaPro’s executive virtual assistants different from regular VAs?
Most VA services offer general admin support. DonnaPro is different — our virtual executive assistants are trained specifically for high-performing CEOs and founders. They’re based in the EU, fluent in business English, use AI tools to boost efficiency, and operate with strategic thinking, not just task execution.
3. How quickly can I start working with a DonnaPro assistant?
Once you book a strategy call, most clients are matched and fully onboarded within 9 business days.
4. Is there a minimum commitment or contract length?
No. DonnaPro offers a zero-commitment policy during the first 60 days. Unlike most VA agencies that lock you into long-term contracts, we let the value of our service speak for itself.
5. Can I delegate both business and personal tasks to my assistant?
Yes. Many of our clients use their EA for both — scheduling board meetings and planning anniversary trips. Your assistant can handle your professional calendar, investor emails, or even personal logistics like gift buying and travel coordination.
6. How much do your virtual assistant services cost?
DonnaPro isn’t a low-cost, task-ticking VA service — and that’s intentional. Our virtual executive assistants are EU-based professionals trained specifically to support CEOs and founders. While we’re not the cheapest option (nor do we aim to be), we are the highest-ROI partner for leaders who prioritize clarity, focus, and time leverage. Apply for your strategy session where we will cover all details.
*Hurry. Only a few slots left for next 7 days —book now!
