Virtual Assistant Services for CEOs & Founders
Your time is the most valuable resource in your business. DonnaPro matches CEOs and founders with dedicated, EU-based executive assistants - trained in AI tools, embedded in your workflow, and operational within 9 days.
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What Your Executive Assistant Takes Off Your Plate
Virtual assistant services for CEOs and founders cover the full operational layer of a working day: inbox and calendar management, travel planning, research, investor communication, reporting, project coordination, and personal logistics. A dedicated executive assistant handles execution so the founder focuses on decisions.
The trouble is that most founders default to doing the execution themselves. It feels faster than handing it off, so it never gets handed off. That isn't a productivity problem. It's a delegation problem. The tasks pulling you away from growth aren't CEO-level work. Your inbox, your scheduling, your research, your follow-ups: they're execution. And execution is exactly what a great EA owns.
Email & Inbox Management
Daily triage, drafts in your voice, noise filtered out, nothing important missed. Most clients reclaim 2+ hours a day.
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Calendar, Scheduling & Meeting Prep
Protected deep-work blocks, time-zone sync, and sharp meeting briefs delivered before every call - so you show up prepared, not scrambling.
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Travel & Personal Errands
Flights, hotels, itineraries, restaurant bookings - and personal to-dos like gifts and weekend plans. Everything off your plate so you stay present.
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Research & Decision Support
Market research, competitor analysis, supplier shortlisting. Structured briefs so you decide on facts, not guesswork.
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Event Planning & Organising
From logistics to RSVPs, your EA ensures every event - online or in-person - is professionally executed without draining your time.
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Offers & Proposals
Polished, on-brand proposals crafted for new client offers or partnership pitches. Your EA handles the structure - you handle the relationship.
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Data Analysis & Reports
Weekly KPI digests, board packs, dashboard pulls. Raw numbers turned into actionable reports before you need to ask for them.
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Basic Marketing Tasks
Social post scheduling, website copy updates, campaign coordination. You set the strategy - your EA keeps the engine running.
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Project & Operations Management
Deadlines met, tasks followed up, progress tracked. Your EA is the connective tissue that keeps execution from breaking down as you scale.
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Basic HR & Recruitment Admin
Job descriptions, CV screening, interview coordination, onboarding checklists. Essential support for founders who don't yet have a dedicated HR function.
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Investor & Client Relations
Investor updates, board pack prep, CRM follow-ups, client check-ins. Your stakeholders stay informed and your key relationships never go cold.
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Documentation, SOPs & File Organisation
SOP writing, process docs, digital file structure. Clear, consistent processes so your team operates with less hand-holding at every step.
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What CEOs and Founders Say About DonnaPro
DonnaPro serves clients across 110+ industries - from SaaS and fintech to biotech, legal services, creative agencies, and e-commerce. Read more about who we work with.
My mindset before was that I need to do it all… it was slowing me down and costing my business money. Working with my EA allowed me to focus on new business opportunities that I didn’t have time for earlier, and it directly impacted my business growth.
Pawel Nical
Founder @ RevTech Accelerator | B2B SaaS
DonnaPro doesn’t just connect you with an assistant and walk away. They constantly recruit, train, and equip their personnel. When our assistant showed up, she was ready not to learn, but to lead. We didn’t have to recruit, train, or worry about compliance – we just had to plug her into our work.
Renato Lozinšek
CEO & Co-Founder @rempire-media.com
I’ve been working with virtual assistants for the past decade, and I think that right now I’m at a point where I feel that my search for the perfect virtual assistants is over.
Gonçalo Crespo
Founder & CEO @ Music&Co.
I meant it when I said I needed help, and DonnaPro has really delivered. It has really impacted how I work and it has allowed me to focus on the things that really mattered.
Esteban A. Miranda
CEO @ European Food Banks Federation / Non-Profit / NGO
Working with DonnaPro and Grace has made a real difference to both my work and personal life. I feel more prepared, less rushed, and things I used to think about but never get around to are finally getting done. Honestly, it’s the best support I’ve had in years.
Andrew Roberts
CEO & Partner / Biotech & Pharmaceutical Industry
After a long time managing everything on my own in the startup world, I realized I needed help. My EA has been amazing in managing my calendar, travel plans, T&E, and other small yet time-consuming tasks. We had morning check-ins at the beginning that paid off well. Now, I can much better focus on growing the business. Working with a Donna through a trusted virtual assistant agency makes delegation friction-free.
Jochen R.
CEO @ MedTech Company / Medical Device Industry
I used to manage my own travel, emails, and calendar-even while running multiple businesses. Then my EA (Romina) stepped in. She’s proactive, reliable, and keeps everything running smoothly without me having to ask. Our daily check-ins keep me on top of things, and her inbox summaries are a lifesaver when I’m traveling. I finally have the headspace to focus on what matters.
Dominic White
Investor, Entrepreneur & Adventurer / Financial Services Industry
My EA, Petra, has been very helpful during a particularly chaotic time in one of my businesses. With minimal guidance, she quickly adapted, proactively started searching for solutions, and delivered results. I love how I can just ping her on WhatsApp, and things get done seamlessly.
Daniel Weissler
founder @ winTEC Solutions / Automotive Software Industry
My EA doesn’t just complete tasks; she proactively identify and solve potential issues before they become problems. Whether it’s a scheduling conflict or a looming deadline, my EA is always one step ahead, saving me countless headaches.
Lily Sovin
Co-Founder @optika-oftalmos.com / Eyewear Industry
I’m super happy with DonnaPro and with Angels. Even though we’ve only been working together for a few weeks, she already feels fully integrated into my business. I really appreciate how proactive she is and how she always brings practical suggestions. It’s such a relief to finally have four eyes instead of just two. We’re definitely on track to becoming a seamless team.
Marie Watson
Founder & CEO @marieutsch.com / Digital Marketing Industry
Three months in, and it’s a relief to have someone who fully gets my tone of voice. Saga handles my inbox with confidence, answers questions independently, and keeps things moving without me needing to chase anyone – even while I was on my first real holiday in years.
Rubina Raut
Founder & CEO @wuka.co.uk / Personal care, Ecommerce
What Every DonnaPro Engagement Includes
Every DonnaPro engagement includes a dedicated EU-based executive assistant, a named client success manager, backup cover during holidays and illness, ongoing quality monitoring, and full GDPR compliance. All clients start with a 60-day zero-commitment trial.
A DonnaPro EA isn't a freelancer you manage alone. Every engagement comes with the full agency layer behind your assistant - so support never depends on one person having a good week.
Your dedicated EA.
One assistant, dedicated to you - not a shared task queue. She learns your priorities, your tools, and your communication style over time.A named account manager.
A single point of contact overseeing the relationship - handling onboarding, check-ins, and any adjustment to scope as your needs change.Backup cover, always.
Because your workflows and preferences are documented from day one, a trained backup can step in seamlessly during holidays, illness, or unexpected absence. Coverage doesn't stop when one person is away.Ongoing quality monitoring.
A dedicated quality manager reviews output and keeps standards consistent - you're not the one catching mistakes.GDPR compliance and security.
Every assistant is background-checked, and operates under GDPR-compliant data handling. Confidentiality is built in, not optional.60-day zero-commitment trial.
Start risk-free. Stay only if it works. 91% of clients do.
Tools Your DonnaPro EA Works In
DonnaPro executive assistants are trained in everyday business tools - Gmail, Outlook, Slack, Notion, Asana, HubSpot, and Salesforce - and in AI tools including ChatGPT, Claude, Perplexity, Notion AI, and Motion. This AI fluency lets a DonnaPro EA complete research, drafting, and scheduling tasks faster than a traditional assistant.
Your assistant integrates directly into the tools you already use - no migration, no learning curve on your side. And because every DonnaPro EA is trained on AI tools before placement, they execute faster and with fewer errors than a traditional assistant.
GmailGoogle CalendarZoom
Slack
TeamsAsanaTrelloNotionHubSpotAirtableGoogle Drive
Salesforce
Calendly
Office 365
Canva
n8nGmailGoogle CalendarZoomSlackTeamsAsanaTrelloNotionHubSpotAirtableGoogle DriveSalesforceCalendlyOffice 365Canvan8nDropboxGoogle SheetsGoogle DocsZapierMailchimpLinkedInInstagramKeapAnalyticsBooking.com
SAP
Apollo
Fathom
LastPass
Motion
StripeDropboxGoogle SheetsGoogle DocsZapierMailchimpLinkedInInstagramKeapAnalyticsBooking.comSAPApolloFathomLastPassMotionStripeThis is what "AI-trained" actually means at DonnaPro - not a buzzword, but assistants who use ChatGPT and Claude for research and drafting, Perplexity for fast fact-finding, and Motion for intelligent scheduling. The same task, done better and faster than a traditional EA model could deliver.
How We Select Your Executive Assistant
DonnaPro selects from the top 1% of EU-based executive assistant applicants. Every assistant is background-checked, fluent in English, based in the European Union, and trained in tools, delegation, and CEO-level support before being placed with a client.
The quality of your assistant is the quality of the service. That's why placement is the last step in our process, not the first.
Top 1% selection
We screen a large pool of EU-based EA talent and accept only the top 1% - measured on experience, communication, and judgment, not just availability.
Background-checked
Every assistant passes background and credential verification before they're eligible for client work.
English fluent, EU-based
All DonnaPro EAs are based in the European Union and fluent in English - so they work your hours, in your time zone, in your language. No offshore lag.
Trained before placement
Through our HR Time Vault™ programme, assistants are trained in AI tools, delegation strategy, and executive support before they ever meet a client. They arrive ready, not learning on your time.
Why a Managed EA Is Different From a Standard Virtual Assistant
A managed executive assistant service provides one dedicated, trained assistant who learns a CEO's business over time and works proactively - unlike freelance VA platforms where tasks are distributed across a shared pool and re-briefed each time. The key difference is continuity and context, not just task coverage.
Not all virtual assistant services are the same - and choosing the wrong model is an expensive mistake.
Freelance VA
(Upwork, PeoplePerHour)
Lower hourly rate, but you carry all the management overhead: finding them, briefing them every time, replacing them when they disappear. No continuity. No context. No proactive thinking.
Shared pool VA agency
Tasks distributed across a team. You're re-briefing a different person each week. Better than nothing - but you'll never get someone who genuinely understands your business.
Managed EA agency
(DonnaPro)
One dedicated assistant. She learns your priorities, your communication style, and your business. Over time, she stops asking and starts anticipating. That shift - from reactive to proactive - is where the real value is.
DonnaPro EAs are EU-based, AI-trained. They work your hours, integrate into your tools, and function as a genuine extension of your operating capacity.
How to Start Working With a DonnaPro Executive Assistant
Getting started with DonnaPro takes four steps: a free 30-minute strategy session, EA selection via the HR Time Vault™ matching process, onboarding within 9 business days, and a 60-day zero-commitment trial period. 91% of clients stay beyond the trial.
Free 30-Minute Strategy Session
Just a conversation. We'll talk through what's on your plate, how you work, and what's actually slowing you down. From there we'll be straight with you about whether we're the right fit - and if we're not, we'll say so.
HR Time Vault™
We handpick from our pre-vetted pool of top 1% EU-based EAs - trained in AI tools, experienced in executive support, and selected for your industry, personality, and working style. You don't browse profiles. We do the matching.
Meet Your Donna™
Your matched EA is introduced, briefed, and integrated into your tools and workflows. Most clients are fully set up within 9 business days.
Freedom Phase™
Your operational layer is handled. You stop reacting and start leading. Your EA runs the execution - you focus on the decisions only you can make.
Virtual Assistant Services Across Europe and the UK
DonnaPro provides virtual assistant services to CEOs and founders across Europe, with dedicated coverage in the UK, Germany, Netherlands, Austria, Switzerland, Belgium, and Scandinavia. All assistants are EU-based and work in the client's time zone - no offshore lag, no coverage gaps. Whether you're running a business in London or expanding across multiple European markets, your EA covers the hours your business runs.
GermanyVirtual executive assistant for Germany-based founders who need reliable EA support without local hiring complexity, high salary expectations, or slow onboarding.
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United KingdomVirtual executive assistant for UK CEOs who want executive support without London salaries, employer NI contributions, recruitment delay, or another freelancer to manage.
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SwitzerlandVirtual executive assistant for Swiss CEOs who expect precision without Swiss-level hiring costs, canton salary pressure, or a prolonged EA search.
Explore Switzerland ›
NetherlandsVirtual executive assistant for Dutch and international founders who need fast, English-first support across inbox, calendar, travel, and operations.
Explore Netherlands ›
DubaiVirtual executive assistant for Dubai-based founders who want EU-based support, structured follow-up, and reliable execution across EMEA time zones.
Explore Dubai ›
FranceVirtual executive assistant for France-based founders who operate internationally and need reliable English-first executive support during European business hours.
Explore France ›
SpainVirtual executive assistant for Spain-based founders working internationally who need English-first EA support without building a local admin team.
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IrelandVirtual executive assistant for Ireland-based founders who want UK/EU-hours support without hiring another full-time local admin role.
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NorwayVirtual executive assistant for Norway-based leaders who want remote EA support without local salary pressure or long hiring cycles.
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DenmarkVirtual executive assistant for Danish founders who need to protect focus, delegate recurring admin, and avoid turning hiring into another internal project.
Explore Denmark ›
BelgiumVirtual executive assistant for Belgium-based founders across Brussels, Antwerp, and international markets who need structured English-first EA support.
Explore Belgium ›
ItalyVirtual executive assistant for Italy-based CEOs who need structured follow-up, inbox ownership, and operational support without more local hiring bureaucracy.
Explore Italy ›
USAVirtual executive assistant for US founders who want EU-based assistants handling admin, research, and follow-ups overnight while you sleep.
Explore USA ›
CanadaVirtual executive assistant for Canada-based founders who want EU-based EA support, overnight progress, and fewer internal admin bottlenecks.
Explore Canada ›
AustriaVirtual executive assistant for Austria-based founders who want German-market precision without Vienna salary costs, local hiring delays, or another freelancer to manage.
Explore Austria ›
FinlandVirtual executive assistant for Finland-based founders who need reliable English-first EA support across inbox, calendar, and operations without building a local admin team.
Explore Finland ›
LuxembourgVirtual executive assistant for Luxembourg-based founders and financial executives who need discreet, English-first support without the cost of local hiring.
Explore Luxembourg ›
SwedenVirtual executive assistant for Sweden-based founders who want structured, English-first EA support without Nordic salary costs or a prolonged local search.
Explore Sweden ›
AustraliaVirtual executive assistant for Australia-based founders who need reliable EU-hours coverage and follow-through without hiring another local admin role.
Explore Australia ›
Your country not listed?DonnaPro has placed EAs with founders in Austria, Sweden, Finland, Portugal, Poland, Singapore, South Africa, Australia and more. If English is your working language and your schedule at least partially overlaps with European business hours, we can assess fit in a free 30-minute call.
Book a free strategy call ›Frequently Asked Questions About Virtual Assistant Services
The most common questions about virtual assistant services concern the difference between a VA and an executive assistant, cost, time to onboarding, task scope, GDPR compliance, and commitment terms. DonnaPro offers dedicated EU-based EAs with a 60-day no-commitment trial and full GDPR compliance.
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A virtual assistant handles defined, repeatable tasks. An executive assistant works at a higher level of autonomy - managing complex workflows, acting as a gatekeeper, and operating proactively without waiting to be briefed. DonnaPro provides dedicated remote executive assistants, not general-purpose VAs.
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Yes. Most clients use their EA for both - board meeting prep and anniversary trip planning in the same week. Your assistant adapts to what you actually need, not a fixed task list.
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Most clients are matched and fully onboarded within 9 business days of their strategy session.
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No long-term contract. DonnaPro offers a 60-day zero-commitment period. You stay because it works - not because you're locked in.
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Yes. Every DonnaPro EA is background-checked, and operates under GDPR-compliant data handling policies. This is a hard requirement, not optional.
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Three things: fully managed assistants, EU-based time zone alignment, and AI-augmented execution. DonnaPro EAs use tools like Claude, Notion AI, and Motion to work faster - so you get more done per EA hour than a traditional model delivers.
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DonnaPro offers part-time and full-time managed EA plans with no long-term contract and a 60-day trial. See full plan details on our pricing page.
Get Your Time Back - Starting This Month
A dedicated, AI-trained EA who learns how you work, owns your operational layer, and frees you to focus on the decisions only you can make. Fully managed, EU-based, and matched to you in 9 days. Book a free 30-minute strategy session - no pressure, just clarity on what to delegate.
Get your time back. Starting this month.