Virtual Executive Assistants for CEOs & Founders - Guaranteed to Save You 15 Hours Every Week
Hire a remote, European Union-based executive assistant from DonnaPro – the world’s only virtual assistant agency specialized exclusively for CEOs & Founders.
In Just 9 Days, You’ll Have a Top 1% Executive Assistant... Without Any Usual HR Headaches
This short 5-minute video reveals the proven system our virtual assistant agency has quietly perfected over the past 8 years to match you with an elite EU-based assistant – fully trained, fully prepared, and ready to deliver results from day one.
Imagine Your Remote Executive Assistant Doing All These Tasks for You…
Our DonnaPro Virtual Executive Assistants are real & approachable people from the European Union, equipped with cutting-edge AI tools. And yes-they will trim your to-do list faster than kids on a sugar high and save you up to 60 hours per month…
Your assistant handles your inbox—sorting, replying, and flagging priority emails—so you only focus on what actually matters.
Your assistant organizes your schedule—booking, rescheduling, and optimizing meetings—so your calendar aligns with your priorities, not the other way around.
Your EA books flights, hotels, and more—turning complex trips into simple, stress-free travel experiences from start to finish.
Need data fast? Your EA digs deep into markets, competitors, and more—delivering research that drives smarter decisions.
Need data fast? Your EA prepares clear, actionable meeting briefs so you walk in prepared, confident, and fully in control of the agenda. Your EA digs deep into markets, competitors, and more—delivering research that drives smarter decisions.
From venue sourcing to guest list management, your EA handles event planning while you focus on showing up and shining.
Get proposals that win. Your EA drafts and formats offers that look sharp, sound clear, and align with your brand.
Your EA breaks down complex data into clean, usable reports—giving you insights without the spreadsheet overload.
Your EA supports your marketing by scheduling content, updating pages, and handling routine promo tasks behind the scenes.
From timelines to task follow-ups, your EA keeps projects on track and makes sure nothing slips through the cracks.
Your EA posts jobs, screens candidates, and supports onboarding—freeing you from routine HR admin and follow-ups.
Your EA keeps investor comms smooth—booking meetings, sending updates, and making sure key stakeholders feel valued.
Your EA builds clear SOPs that streamline work and make your operations more consistent, scalable, and error-free.
Messy files? Not anymore. Your EA organizes notes and folders into a clean, searchable system you’ll actually enjoy using.
Follow-ups, reminders, and client touchpoints—your EA makes sure relationships are well-managed and never go cold.
From birthday gifts to weekend getaways, your EA handles the personal tasks that steal your time and energy.
We have over 50 additional tasks detailed in this comprehensive list that our EAs handle with the precision of a bullet train speeding through Tokyo.
For example, our virtual EAs can create transcripts, manage your social media channels, stay in touch with subcontractors, remind clients of overdue payments… or even send a greeting card for your sister’s dog’s 5th birthday.
Disclaimer: While we strive to cover a wide range of tasks, there are areas where our EAs might not excel, such as specialized legal advice or advanced technical programming.
In those events, our virtual assistant agency will proactively seek out – or recommend – trusted partners for tasks requiring specialized expertise, because our dedication to your organization and success goes beyond mere duty.
We strive to ensure you receive the highest-quality support in every aspect of your business. Why settle for less?
Client Testimonials: What Our Customers Say About Their "Donnas"...
After a long time managing everything on my own in the startup world, I realized I needed help. My EA has been amazing in managing my calendar, travel plans, T&E, and other small yet time-consuming tasks. We had morning check-ins at the beginning that paid off well. Now, I can much better focus on growing the business. Working with a Donna through a trusted virtual assistant agency makes delegation friction-free.
I used to manage my own travel, emails, and calendar-even while running multiple businesses. Then my EA (Romina) stepped in. She’s proactive, reliable, and keeps everything running smoothly without me having to ask. Our daily check-ins keep me on top of things, and her inbox summaries are a lifesaver when I’m traveling. I finally have the headspace to focus on what matters.
My EA, Petra, has been very helpful during a particularly chaotic time in one of my businesses. With minimal guidance, she quickly adapted, proactively started searching for solutions, and delivered results. I love how I can just ping her on WhatsApp, and things get done seamlessly.
My EA doesn’t just complete tasks; she proactively identify and solve potential issues before they become problems. Whether it’s a scheduling conflict or a looming deadline, my EA is always one step ahead, saving me countless headaches.
Saga adapted quickly to a new country, industry, and way of working—impressive, especially since I’m new to working with a virtual assistant agency. She brings real care to everything she does, and I genuinely see long-term potential. She’s quickly become a key part of how I work day to day.
Before partnering with DonnaPro’s virtual assistant agency, our internal reporting was a mess of spreadsheets. Our assistant didn’t just take over the task; she proactively designed and implemented a new, streamlined system that saved us hours each week. She didn’t just do the work—she fundamentally improved the process for everyone. That’s a level of value I did not expect.
The real benefit wasn’t just getting tasks off my plate; it was finally being able to take a proper vacation without checking my phone every 30 minutes. The peace of mind that comes from having a reliable virtual assistant agency handle things intelligently and proactively is priceless. For the first time in years, I could completely disconnect, which has been crucial for preventing burnout.
We were at a point where we had to turn down new projects because I was completely bogged down by administrative bottlenecks. Bringing on our assistant through DonnaPro’s virtual assistant agency was the key to unlocking our growth. Sophie’s support directly enabled us to take on three new clients in the first quarter alone. She isn’t just an assistant; she’s a direct contributor to our scalability.
Why DonnaPro Executive Assistants Are the Highest ROI Team Members You’ll Ever Hire…
Donna saves you up to 60 hours per month
When you hire a virtual assistant agency like ours, count on saving up to 60 hours monthly. Our clients consistently find that partnering with our virtual assistant agency gives them back the time they need to focus on high-level strategy.
Donna is married to AI tools
Our executive assistants are real people who master AI tools, making them incredibly effective. Every modern virtual assistant agency should leverage technology, and we put it at the core of our training.
Donna serves only CEO’s and founders
Executive assistance tailored only for CEOs & founders. We're not a generic VA agency for freelancers or large teams; our focus is entirely on YOU, the leader.
Donna is remote
Say goodbye to concerns about office space and overhead. As a fully remote virtual assistant agency, our team handles everything seamlessly, allowing you to access top talent without the typical costs.
Donna is safe & secure
DonnaPro’s EAs follow strict confidentiality protocols. Every assistant from our trusted executive assistant company is rigorously vetted, and our security measures are formalized in every agreement.
Donna is from the European Union
Our entire team is proudly based in the European Union, but the services from our virtual assistant agency know no borders. Whether you’re in Italy, Sweden, Germany, or currently living in Asia or Africa, we’d love to meet you.
Donna is not “pushing for the ring”
While most similar companies lock you into a 3-month contract, our virtual assistant agency is different. Enjoy our zero-commitment policy for the first 60 days.
Donna masters your industry
Yes, your business is unique. However, as a virtual assistant agency that has worked across 110+ industries(see the complete list here) we are confident we can help you, too.
*No Commitment for the first 2 months. Zero Risk.
Who Do Our Virtual Executive Assistants Work With?
At virtual assistant agency DonnaPro, we work exclusively with CEOs and business owners. Our clients value time. They get that delegation to a real & capable human being isn’t just smart-it’s essential. They’re done with the mundane tasks and want to focus on what truly matters. Growth. Strategy. Big moves. Time for themselves. And time for their families.
Based on our experience, we’re the perfect fit if you see yourself in one of the three avatars below.
This founder lives for the thrill of growth-turning challenges into victories and chasing big opportunities. But the weight of endless tasks is dragging them down. They’re buried in the day-to-day grind, handling work that someone else could easily manage, while their boldest ideas are put on hold. It’s time for them to step up, focus on their vision, and lead their business into its next chapter.
This CEO has built a business others admire-a strong foundation, reliable systems, and steady results. But instead of enjoying their success, they’re drowning in emails, meetings, and decisions. The constant demands of the day-to-day are leaving no time for growth or personal fulfillment. It’s time for them to reclaim their freedom & focus on what matters most.
This entrepreneur is the master of juggling multiple businesses, always chasing the next big win. From the outside, they’re unstoppable, but behind the scenes, the chaos of details and deadlines is eating away at their focus. They’re a visionary, wired for big-picture thinking, but the grind is holding them back. They need someone to handle the noise so they can keep driving their empire forward.
While the overall goal for all avatars is the same-saving you up to 60 hours a month and helping you achieve your biggest goals-we’ve developed tailored frameworks for each. We understand that every avatar has unique challenges, and our virtual executive assistant service is designed to fit seamlessly into your specific business situation.
If you’d like, we can discuss these DonnaPro frameworks™ during your free strategy session–or better yet, implement them and experience how working smarter can transform your day-to-day life.
Which Countries Do We Serve With Our Virtual Assistant Agency?
At DonnaPro virtual assistant agency, we work with founders and CEOs across Europe & beyond – from fast-growing startups to multi-venture operators. While our executive assistants are all EU-based, our clients are spread far and wide.
Below, you’ll find 12 of the top countries we currently serve – but don’t worry if yours isn’t on the list. As long as you’re a growth-minded, drama-free founder who values time, we’re ready to support you.
Wherever you operate, a virtual assistant agency built around EU time-zones keeps you in sync.
Geography isn’t a filter for us. Mind-set is.
How Our Virtual Assistant Agency Gets You Started in 4 Simple Steps…
As a virtual assistant agency, we invest months in our HR process, carefully sourcing top talent from the European Union. Then, we provide world-class training to ensure they become your highest ROI-driving employees.
This free—no strings attached—call allows us to get a 360° view of your goals, needs, and expectations and ensures we can help you achieve them.
After asking the right questions and understanding your needs during our onboarding, we carefully match you with the best-fit, elite virtual EA from the European Union-available to you on a flexible, part-time basis.
Enjoy your free and protected time, use it to scale your biz, be with your family, train and relax, or just… discover what Netflix is all about.
Our Signature Hiring System: Say Goodbye To Hiring Headaches, Forever
Writing a job post. Placing it on different online portals. Checking the applications. Filtering the applications. Doing the first set of interviews. Assigning demo tasks. And doing some more interviews. All that to either hire the wrong person or find no one meeting the CEO’s standards.
This unnecessary work and disappointment could disappear as quickly as a puff of smoke if you let us handle it for you.
*According to this research, the average time-to-hire is 44 days and can be even higher in some industries
However… surprise, surprise… we are not magicians.
We simply trust our signature HR Time Vault™, where we invest weeks to save you months years:
- 30-day, six-level HR process assures only the top 1 % of applicants from the European Union end up working in DonnaPro’s virtual assistant agency—YES, you read that right: the elite of the elite could be working for you… at a remarkably affordable price. Sources
- Plenty of demo tasks test the assistant’s ability to work independently, adapt to sudden changes, and think end-to-end-all while demonstrating a fast learning curve to make the CEO’s life easier.
- We call their past employers and gather relevant data (go to sleep at peace knowing we've done all the homework for you).
- A personality test opens up a possibility to match you with someone complementary (we know you are unique and might want a “clone,” but every Fortune 500 CEO knows that an EA should be a bit “different” to complement their strengths and create a seamless, productive partnership).
- Every DonnaPro EA reads books on understanding the mind and life of the CEO (the first on their reading list is The E-Myth Revisited by Michael E. Gerber, with more to follow).
- 14 days of hands-on training and implementing AI tools without working with real clients (we ensure your EA is more meticulously tested than a new car, guaranteeing top performance from day one).
- Access to an exclusive EA community that keeps them at the top of their game (monthly webinars, peer support, mentoring, and ongoing feedback ensure they’re always improving, so you get the best results every time).
Inside The DonnaPro Experience™ : What It’s Really Like To Work With A Top 1% Executive Assistant
At DonnaPro virtual assistant agency, we work with both first-time users of executive assistants and seasoned CEOs & founders who’ve had EAs before. But here’s the thing: even if you’ve worked with an EA in the past, our goal is to make working with Donna an experience unlike anything you’ve encountered.
From the moment you say “yes,” we guide you through a streamlined yet thorough onboarding process. During this time, we’ll gather all the essential details about your needs, preferences, and working style. We also go a step further by conducting executive research-diving into your website, social media, competitors, niche trends, and anything else relevant-to make sure your assistant starts with a deep understanding of your world and continues to build on it from day one.
What else is there to know?
Well – you’ll work exclusively with one assistant who becomes your main point of contact. Delegating is effortless because we design the process around what works best for you.
Whether you prefer syncs via Phone, Zoom, Meet, or Teams… or if you’d rather delegate through Whatsapp or Telegram voice messages… or task management tools like Asana, Trello, or Monday.com… Donna adapts to your style.
It’s important to note that our assistants aren’t just task-oriented; they think end-to-end. Every Donna is among the top 1% of applicants in the European Union, chosen for their fast learning curve, problem-solving mindset, and outstanding personality. This ensures they handle tasks independently, proactively, and to your exact standards.
Your experience is further enhanced by a dedicated support system working behind the scenes because your Donna isn’t working alone—account managers ensure everything stays on track, quality managers monitor performance, IT experts keep the systems running seamlessly, and business consultants provide additional strategic insights.
The end result?
A flawlessly crafted DonnaPro experience™ that empowers you to excel and bring your vision to life.
Beyond the Process: The Real-World Impact on Our Partners
My mindset before was that I need to do it all… it was slowing me down and costing my business money. Working with my EA allowed me to focus on new business opportunities that I didn’t have time for earlier, and it directly impacted my business growth.
DonnaPro doesn’t just connect you with an assistant and walk away. They constantly recruit, train, and equip their personnel. When our assistant showed up, she was ready not to learn, but to lead. We didn’t have to recruit, train, or worry about compliance—we just had to plug her into our work.
Your Data, Information & Private Affairs - Protected Like A National Treasure...
Handing over sensitive business and personal data isn’t something you take lightly—and neither do we. At DonnaPro, our EAs (often) manage everything from confidential business deals… to company bank accounts… and personal finances… always with the utmost care and security.
Every DonnaPro EA is handpicked, rigorously vetted, and operates under strict confidentiality protocols. We’re not just checking boxes with GDPR compliance—we’re raising the bar. Your information is locked up tighter than a vault, accessible only to those you trust.
That’s why at DonnaPro, security isn’t just a feature—it’s a guarantee. You can delegate confidently, knowing that while your EA is handling the work, your data is fully protected, giving you the freedom to focus on scaling your business… or cheering at your kid’s tennis match.
Virtual Executive Assistant Pricing That Just Makes Sense
When our CEO conducted research across Europe and the industry, he uncovered three crucial insights:
The average gross salary for a full-time executive assistant in central, western, and northern Europe is €6128 (excluding additional costs like food, vacation, office equipment, sick leaves and other benefits).
Hiring full-time assistants often leads to wasted hours and HR headaches. When they don’t have enough to do, they end up on social media or pretending to be busy. And finding someone part-time? Good luck. It’s like trying to find a Michelin-star chef happy to flip burgers on weekends—top talent doesn’t settle for scraps.
If you’ve given up on finding that part-time unicorn… or hiring someone for 6128€+ who spends half the day rearranging their desk plants… turning to a virtual assistant agency is a smart move. With the right executive assistant company, you get a full-time, elite virtual EA available to you on a part-time basis, delivering pure value without HR hassles. But beware ; more than 93% of agencies still charge you “by the hour.” That might make sense, but if you think about it… it doesn’t.
Do you really care about the hours worked… or do you care about the added value of that work?
If you believe in results, you’ll love our pricing model.
It’s the only one in the industry from a virtual assistant agency based on how many hours you save, not how many hours we work.
Not bad, huh?
But why stop there…
To add an extra layer of awesome, we’re offering a special bonus for new clients to experience the DonnaPro difference. Sign up by 17.07.2025 and your onboarding fee (normally €1,000) is on us.
*We’re covering your setup cost (€1,000 gift). No long-term commitment required.
- Elite virtual executive assistant from the European Union, available to you on a flexible, part-time basis
- Working alongside you during regular business hours
- VIP Support from our corporate team (consultants, account managers, marketers, IT wizards, etc.)
- You save up to 60 hours per month… every month
- Enjoy a safe and worry-less partnership with ZERO commitment in the first 2 months
- We’ll cover your €1,000 onboarding fee if you join by 17.07.2025
Claim Your Free 30-Minute Strategy Session And Discover If We’re Truly Meant For Each Other
We know your time is your most valuable asset, and the last thing you need is another sales pitch.
That’s why this session is a genuine conversation, not a presentation. It’s our chance to understand your challenges and your opportunity to see if our approach feels right.
There’s no pressure and no obligation – just a straightforward discussion to see how we can help.
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*No strings attached, just actionable insights.
How Virtual Assistant Agency DonnaPro Measures Up Against The “Competition”
DonnaPro |
Cheap admin virtual assistants | In-house Solutions | |
|---|---|---|---|
| Cost | 2,500 € per month (All-Inclusive) | Hourly, multiplied by each role | Salary + benefits, management, equipment and training costs |
| Time Savings | Up to 60 hours saved per month with streamlined processes | Varies, often less time saved due to inefficiency | Time savings depend on in-house systems and processes |
| Skill & Expertise | Highly skilled, Europe-based, specialized in EA role that serves CEOs and founders | Varies widely, often only basic admin tasks | Skilled but requires time to train and onboard |
| Performance Management | Internal management and quality assurance processes | Minimal | None |
| Starting Date | 9 days | Few weeks | 1-3 Months (Hiring Process) |
| Onboarding | Seamless onboarding & ongoing training | Minimal to no onboarding or support | Requires extensive internal resources |
| Back-up Support | Consistent support with a back up team | Only if you have multiple assistants | Only if you have multiple assistants |
| Cultural & Language Fit | European-based, culturally aligned, fluent in English | Language and cultural barriers common | Fully aligned with company culture and language |
| Customization & Personalization | Tailored to your business needs, ongoing adjustments | Basic tasks, minimal customization | High level of customization but time-consuming |
| Technology & Tools | Proficient with the latest tools, including AI | Basic knowledge, often limited to common tools | Requires company-provided tools and training |
| Confidentiality & Security | Strong confidentiality protocols, GDPR compliant | Varies, potential security risks | High security but depends on internal policies |
| Flexibility & Scalability | Easily scalable as your business grows |
Limited by individual VA capacity | Scalable but requires significant investment |
2,500 € per month (All-Inclusive)
Hourly, multiplied by each role
Salary + benefits, management, equipment and training costs
Up to 60 hours saved per month with streamlined processes
Varies, often less time saved due to inefficiency
Time savings depend on in-house systems and processes
Seamless onboarding & ongoing training
Minimal to no onboarding or support
Requires extensive internal resources
Consistent support with a back up team
Only if you have multiple assistants
Only if you have multiple assistants
European-based, culturally aligned, fluent in English
Language and cultural barriers common
Fully aligned with company culture and language
Strong confidentiality protocols, GDPR compliant
Varies, potential security risks
High security but depends on internal policies
Highly skilled, Europe-based, specialized in EA role that serves CEOs and founders
Varies widely, often only basic admin tasks
Skilled but requires time to train and onboard
Tailored to your business needs, ongoing adjustments
Basic tasks, minimal customization
High level of customization but time-consuming
9 days
Basic tasks, minimal customization
High level of customization but time-consuming
Proficient with the latest tools, including AI
Few days
Requires company-provided tools and training
Easily scalable as your business grows
Limited by individual VA capacity
1-3 Months (Hiring Process)
Hiring a Donna EA has been incredibly cost-effective. Instead of multiple full-time employees for various tasks, my EA handles everything efficiently. The savings have allowed us to reinvest in other critical areas. It’s the perfect solution for top-notch support without breaking the bank.
Since hiring a Donna EA, I save 15 hours a week on administrative tasks. Now I can focus that time on preparing our quarterly strategy sessions and mapping out our expansion into two new markets. That shift has had a huge impact on both my personal productivity and our company’s growth.
As a CEO working with high-profile clients and large companies, confidentiality is non-negotiable. My Donna EA regularly handles contracts with sensitive details and has helped me manage communications with absolute discretion. The peace of mind this level of trust provides allows me to focus on expanding my client base and delivering impactful coaching sessions.
Hiring a Donna EA has been incredibly cost-effective. Instead of multiple full-time employees for various tasks, my EA handles everything efficiently. The savings have allowed us to reinvest in other critical areas. It’s the perfect solution for top-notch support without breaking the bank.
From Our CEO, Filip Pesek: A Personal Letter To Fellow Growth-Minded Leaders…
Hey,
I’m Filip Pesek, the CEO of DonnaPro.
We probably haven’t met yet, but you can easily find me on Google—I’ve been featured in major media & authored a best-selling book. I’m a real person, living in Slovenia with my wife, my son, and our 5-year-old King Charles Cavalier, Zara.
Back when I entered my 20s, I started my first company.
I realized early on that if I didn’t delegate, my growth wouldn’t accelerate.
It took me 7 dragging years and many headaches to really figure out how to optimize the HR & training processes so that my assistant would streamline my workflow AND start creating the most added value possible.
I don’t want you to go through that trial-and-error period alone, so I created DonnaPro…
To give you a proven blueprint & a remote turn-key solution to make more money, have more fun… and truly become the CEO that your company needs.
I wish you all the best on your journey and look forward to meeting you on our free strategy session.
See you there,
Hurry. Only a few slots left for next 7 days —book now!
Finally! Go From...
Expensive Full-Time Employment
Costly full-time gross salaries, office equipment, and costs, 13th salary, paid holidays, pregnancy leaves, various employee benefits…
Cost-Efficient Partnership
When partnering with DonnaPro virtual assistant agency, you get a full-time EA who works exclusively with us but is available to you on a part-time basis —giving you all the support you need without the high costs and long-term commitments of hiring in-house.
HR Headaches
Stressing for hours and weeks over the dragging HR process, still unsure if you’ve made the right choice.
Seamless HR Integration
Hiring a DonnaPro EA who has gone through our bespoke HR Time Vault™ (where we invest weeks to bring the right person into your zone).
Clumsy Onboarding Processes
Stumbling through onboarding your new EA, unsure how to place the right systems, until you end up wasting more time than saving it. A-a, no bueno.
Smooth, CEO-Proof Onboarding
Enjoying a tested and trained (demanding) CEO-proof vetting and onboarding process that “sculpts” EAs who deliver like a GPS that never says recalculating. Yes please.
Disorganized and Inefficient Processes
Scattered workflows, inconsistent practices, and lack of systems that make scaling impossible. Time is wasted reinventing the wheel instead of focusing on growth and quality.
Streamlined SOPs for Quality and Scale
With DonnaPro virtual assistant agency, your EA helps document and implement clear Standard Operating Procedures (SOPs) tailored to your business. These systems ensure consistent quality, efficiency, and scalability-so your team can work smarter, not harder.
Inefficient Use of Full-Time Assistant
Having a full-time assistant who spends more time on personal activities—like social media, online shopping, and nail polishing—than actually working, simply because there isn’t enough meaningful work for her.
Highly Productive AI-Powered Assistance
Having a part-time, real human executive assistant who leverages advanced AI tools to optimize your tasks. Since they’re part-time, there’s no pretending to be busy—every moment they work is focused and purposeful, ensuring maximum efficiency without wasted time.
Overwhelm and Burnout
Saving ideas, juggling your full schedule, feeling overwhelmed, and almost single (because your family sees you like… never.)
Balanced and Inspired
Saving time and having someone take the bigger piece of your schedule, feeling inspired and connected to yourself and your family (who now have their deserved portion of your time).
Stagnation Due to Mundane Tasks
Wondering why your company doesn’t grow while you’re losing yourself and your team in mundane tasks.
Strategic Growth and Innovation
Scaling your business, having your processes streamlined, and using your time only for the tasks that deserve your inner genius.
Security Concerns & Data Vulnerability
Worrying about sensitive information falling into the wrong hands, managing unvetted staff with access to critical data, and fearing security breaches that put your company at risk.
Military-Grade Security System
Partnering with a DonnaPro EA who operates with ironclad confidentiality, GDPR compliance, and military-grade security protocols—ensuring your data is protected to the highest standards.
Hurry. Only a few slots left for next 7 days.
Why "Donnas" Are Not Just “Any” Virtual Executive Assistants
The crucial difference between hiring a “regular executive assistant” or a DonnaPro executive assistant is that any “solo assistant” works… well… solo.
Which is not bad, but neither is it great.
What if you could “partner up” with an AI-savvy & approachable EA from the European Union who works independently, adapts to sudden changes, thinks end-to-end, and is backed by experts like business consultants and account managers?
This is DonnaPro – world’s first executive assistant agency specialized exclusively for CEOs & business owners.
But it’s not just about expertise…
Our clients trust us with their most sensitive information—whether it’s confidential business details… private affairs… or even managing bank accounts and company credit cards. We take this responsibility seriously, following strict confidentiality protocols, ensuring GDPR compliance, and offering airtight NDAs to guarantee your privacy and security.
Rest easy, knowing we’ve got your back—safely delivering more value on a part-time basis than any full-time solo hire. For a fraction of the cost.
We get it: This sounds Too Good To Be True!
While everything on this webpage sounds superb (and is 100% true), you should be aware of some “negative” aspects.
Initially, you’ll need to spend some time familiarizing your new assistant with your internal processes and expectations. They come ready to go in terms of skills but will need to understand your specific needs.
Since our assistants work virtually, they can't handle in-person tasks like picking up packages or washing your car. However, they can easily arrange for someone else to handle these chores.
Our service costs costs €2,500 per month, which is 30,000€ per year. While this is an investment, your goal is to use the time saved to generate more than €30,000 in added value for your company, which should be easily achievable given your ambitions and expertise. Or - if you prefer - you can invest all of those extra 60 hours per month into hobbies and family activities and accept the fact that your business will be a little less profitable and a lot more enjoyable. Up to you.
So, there you have it.
We sincerely hope you are now not running away from your phone or your laptop but are thinking something like, “Oh, what a nice surprise! They are not trying to act perfect.”
How To Get Started With Our Virtual Assistant Agency?
Click on this link or the “sticky button” at the lower part of your screen and take the first non-obligatory step.
Enter your basic information (the process is simple, it will take less than 2 minutes).
On the “thank you” page, select the time and date for your free strategy session.
Enjoy discussing your goals, needs, and vision, and learn how we can help you achieve them.
After gathering all the necessary information and feeling confident in your decision, let us know if you want to go from overwhelmed to overachieving… or not.
Hi. My name is Donna. DonnaPro.
At DonnaPro assistant agency, we’re the mavericks of the executive support world. We’re here to revolutionize how CEOs and Founders manage their time, allowing finest business minds to focus on innovating, leading, and conquering.
Our HQ in Slovenia is where brilliance meets efficiency, and from this central hub, we coordinate a team of exceptional virtual executive assistants across the European Union. We’re not just about “matching clients with people” but about creating epic success stories for small to medium-sized businesses.
Our assistants? They’re like “the original Donna” from Suits. Reliable. Decisive. Charismatic. Loyal. Witty. Always one step ahead. And here to guard your time so you can do whatever you want. Our diverse team, sourced from across the European Union, blends a rich heritage of skills and insights to serve you better.
Connect with us, and watch how you save up to 60 hours per month and transform your personal & business life.
Or keep doing what you’ve always done.
The choice is yours.
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Questions & Answers About Our Virtual Assistant Agency
What is a Virtual Executive Assistant (EA)?
A Virtual Executive Assistant (EA) is a professional who provides high-level remote support to leaders. Unlike a standard virtual assistant who just handles tasks, a true EA acts as a strategic partner—managing complex schedules, protecting your time, and ensuring your business operations run smoothly. For a complete breakdown of the role, we recommend reading our guide on everything you should know about C-Level Executive Assistants.
Is the Executive Assistant at DonnaPro a real human or an AI tool?
The Executive Assistants (EAs) at DonnaPro are real, live professionals. They are highly skilled individuals with extensive experience in supporting CEOs and founders. However, they are also equipped with AI-powered tools, like ChatGPT, to enhance their efficiency and productivity. So while your EA is a real person dedicated to your success, they use advanced AI to ensure they deliver top-notch service, saving you even more time and making your business run smoother.
How does a Virtual EA work?
A Virtual EA integrates remotely into your workflow using the tools you already love, like Slack, Asana, or even WhatsApp. They operate as a proactive partner, not just waiting for instructions but managing outcomes. On a practical level, this means they handle high-value tasks such as organizing your notes and files into a streamlined system, preparing professional offers and proposals for your clients, and taking complete ownership of your email and calendar management.
Why should I consider hiring a Virtual EA?
You should consider hiring a Virtual EA because your time is your most valuable asset. Every hour you spend on administrative tasks is an hour you can’t spend on strategy, sales, or growth. A Virtual EA is a strategic investment in buying back your time, allowing you to focus on the high-level work that only you can do.
Why choose a virtual assistant agency over a freelance platform?
When you hire from a freelance platform, you take on the entire HR burden of vetting, interviewing, and training. With a specialized virtual assistant agency like ours, that entire process is done for you. We provide pre-vetted, top 1% talent backed by a support system, ensuring quality, reliability, and security that a freelancer cannot match. A VA agency is a strategic partner, not just a temporary hire.
What makes DonnaPro's executive assistance different from other services?
Many things. The most important is probably that we are the only executive assistant service designed exclusively for CEOs and founders. Everything we do—from how we hire and train our assistants to the processes we build—is tailored specifically for leaders like you. This means our entire service is built with your unique challenges and needs in mind, ensuring a level of support and understanding you won’t find anywhere else.
Can I still work with a “Donna” if I’m not a CEO or founder, but I’m a COO, VP, or team lead?
Nope. DonnaPro was developed exclusively for CEOs and founders—period. The entire service from our virtual assistant agency is laser-focused on helping these leaders reclaim their time and scale their businesses. In order to deliver the best service possible, we stay 100% committed to serving this demographic. Put simply—if you’re a COO, VP, or team lead, we won’t offer you our services.
Can I trust DonnaPro EAs to handle sensitive information?
Absolutely. Our EAs undergo a thorough vetting process and adhere to the strict confidentiality protocols you should expect from a premium virtual assistant agency. We include all those details in our initial written agreement, and if you prefer to sign an additional NDA contract, we can do that as well.
Can DonnaPro really save me up to 60 hours per month?
Yes.
How does DonnaPro save me time compared to hiring a full-time assistant?
First of all—if you’ve never had an assistant, you (in 99 % of cases) don’t need a full-time hire right out of the gate. And let’s be honest: if you tried to source a great part-time EA on your own, the odds are slim—top talent usually wants a full-time career.
Even if you did decide you wanted someone full-time (freelance or in-house), you’d still have to find, vet, and train that person, then build the systems to keep everything humming. All of that costs you precious time.
Partnering with DonnaPro’s virtual assistant agency flips the script. We effortlessly connect you with an exceptional EA who works full-time inside our virtual assistant agency yet is available to you on a part-time basis—so you pay only for the support you actually need.
And yes—your assistant arrives with a whole “backpack” of experts: business consultants, account managers, marketers, and seasoned executive assistants whose sole mission is to save you more time and add more value than any standalone full-time hire ever could.
How do I get matched with a DonnaPro Virtual executive assistant?
It’s pretty easy. Once you apply, we’ll take you through our well-crafted onboarding process… and then match you with the DonnaPro EA who best fits your needs.
What tasks can DonnaPro assist with?
Our EAs handle a wide range of tasks, including managing emails, calendars, research, data analysis, basic marketing tasks, travel arrangements, and even personal tasks like holiday planning or making an appointment for your dog’s nail cutting. See more information in this section.
What does working with Donna look like on a daily basis?
A typical day begins with Donna reviewing your priorities-whether it’s managing emails, organizing your calendar, or handling specific tasks you’ve delegated. She ensures everything is perfectly organized and ready for you, from preparing for meetings to tackling research, travel planning, or schedule management.
Throughout the day, you’ll communicate as much or as little as you prefer-whether through voice messages, emails, task management tools like Asana… or regular check-ins via Zoom, Google Meet or Teams.
By the end of the day, Donna provides updates or summaries, so you’re always in the loop.
What are the ways I can talk to my selected Donna and delegate my tasks?
You have plenty of options, and the choice is entirely yours. Some tasks can be easily delegated through voice messages using platforms like WhatsApp or Telegram. Others might be better suited for email, regular sync meetings (via Phone, Zoom, Meet, or Teams), or task management tools like Asana, Trello, or Monday.com.
Our approach is flexible because as a modern virtual assistant agency, we design the process around your preferences, ensuring Donna adapts seamlessly to your style and workflow.
What tasks are “too much” for DonnaPro?
As a professional virtual assistant agency, we believe in setting clear expectations from the start. We’re confident that you’re already familiar with what an EA typically can’t handle, but just to confirm, we’ve provided a list below. Should you assign us a task that falls outside our expertise, we’ll promptly inform you and connect you with a trusted partner who’s a perfect fit.
- The EA is unavailable for any driving or fieldwork as they work from home or the contractor’s premises. EA works virtually using phones, computers, and other electronic systems. The only exception is participation in team-building or annual events organized by the client.
- The EA is not a professional accountant or bookkeeper with years of experience. However, they can handle simple tasks in this area (e.g., issuing invoices, performing calculations, communicating with accountants).
- The EA is not a professional marketer or advertiser with extensive experience. They can perform basic tasks in this field (e.g., preparing organic posts and editing website content).
- The EA is not a professional salesperson with extensive sales experience. They are not here to make cold calls or attend sales meetings. However, they can handle simple tasks (e.g., basic lead qualification, scheduling appointments, managing CRM, assisting with follow-ups).
- The EA is not a legal expert with extensive experience. They can review contracts for grammar and provide comments but are not responsible for the legal adequacy of the client’s documents.
- The EA is not a programmer with extensive experience. They can, however, prepare essential website content.
- The EA is not a senior designer with extensive experience. They can create basic designs using simple programs (e.g., Canva, ChatGPT) but usually cannot do more than that.
- The EA is not an agency specializing in tenders. They can assist in preparing materials for a tender for the entrepreneur or an external agency but cannot be fully responsible for successfully submitting and securing funds.
- The EA is not a business consultant. They will provide advice based on available information when asked, but the client remains fully responsible for business operations.
Is DonnaPro familiar with my industry?
Yes. While every business has its unique qualities, the core challenges of a leader—managing time, streamlining communication, and driving projects forward—are universal. As a specialized virtual assistant agency, our expertise lies in applying the principles of elite executive support to any sector.
Our experience across 110+ industries proves that our model is highly adaptable. Furthermore, our process includes a dedicated research phase to ensure your EA understands your specific market, competitors, and terminology before day one. You can see a full list of the industries we’ve served on our ‘Who We Serve‘ page.
What if I have multiple businesses?
That’s absolutely fine! As a virtual assistant agency that specializes in supporting founders, we know that about 1/3 of our clients manage multiple businesses. Donna is more than equipped to handle the added complexity. Whether it’s managing separate calendars, keeping track of projects across ventures, or ensuring smooth communication with different teams, Donna adapts to your unique situation.
Can I change my remote executive assistant if it’s not a good fit?
Yes. While our thorough onboarding and matching process makes this scenario rare, we understand that finding the perfect fit is crucial. If you feel your current EA isn’t the right match, we’ll swiftly work on finding a better fit within our team to ensure your needs are met seamlessly.
What if I'm not satisfied with the DonnaPro virtual executive assistant service?
It’s unlikely, but we understand that it might happen. Because we are so confident in what we have, we are one of the few (if not the only) Executive Assistant Agencies that do not tie you down with a binding contract for a month, three months, or even six months. When you start, we offer a zero-commitment policy for the first 60 days. If you’re unsatisfied during that period—whether we fell short or you didn’t fully engage—we’ll work with you to find a better match or part ways with no hard feelings and no notice period.
What if DonnaPro isn't happy with me as a client?
At DonnaPro, we take great care during our onboarding process to ensure that we’re a good fit for each other. This process helps us identify clients who align with our values and are committed to a productive partnership. To maintain our high standards as a virtual assistant agency, we reserve the right to end a partnership if it becomes clear that it is not productive or collaborative. We believe in mutual respect and collaboration—if that’s not happening, it’s better for both parties to part ways.
What happens if my DonnaPro EA leaves or gets hit by a bus?
While this is highly unlikely, we do understand that, in theory, it might happen. That’s why we’re creating systems and standard operating procedures as we work with you. This ensures that if your EA ever leaves, another DonnaPro team member can seamlessly step in and take over, as the majority of important details are already documented.
What are the costs involved with DonnaPro's services?
Pricing is straightforward. The basic package costs 2,500€ per month. No other hidden monthly costs. If at some point you feel you need more support, we expand your “package.” That is it. See more in the pricing section.
I am from __________ country, can I become a client of DonnaPro?
We don’t care where you’re from-our doors are open to anyone with good intentions and a positive mindset. As long as you’re not grumpy or “playing the victim”, we’d be delighted to work with you and help make your life easier.
What kind of support is provided by the company?
We offer ongoing support, training, resources, and a team of experts to ensure the assistant can effectively meet the client’s needs and handle any issues.
Where are the assistants from?
Our assistants are exclusively from the European Union. They all speak excellent English and are based in various EU countries, including Germany, Finland, Estonia, Croatia, the Czech Republic, Spain, Portugal, and more.
What is the typical education level of your executive assistants?
Our CEO is a proud college dropout, and frankly, diplomas have never been a hiring factor for us at DonnaPro’s virtual assistant agency. In fact, we never even asked! But just for you, we surveyed our current pool of EAs—turns out, 73 % hold a graduate diploma or higher. The twist? There’s zero correlation between having a diploma and delivering top-notch results. What matters to us (and what should matter to you) is that every EA goes through our rigorous internal university system and has ongoing access to an exclusive EA community. This includes monthly webinars, peer support, mentoring, and constant feedback—keeping them at the top of their game so you get the best results, every time.
But hey—if having a diploma is a make-or-break factor for you, we’ll gladly take that into consideration. During onboarding, we’ll only match you with EAs who hold a diploma. Fair enough?
Which language is the primary language of communication?
At DonnaPro, our entire team—from the corporate staff to the executive assistants—communicates in fluent, clear English. Not “broken English” that’s hard to follow, but real, solid English you can rely on. For more details, check out this quick video explanation from our CEO. And yes, many of our team members are multilingual. If you feel like you need support in another language, we can explore that during the no-obligation strategy session.
How is the assistant's time allocated between clients? Are there specific blocks or is it spread out throughout the day?
Donna is available to support you throughout your regular business hours. While she does have other clients, her time isn’t divided into rigid blocks like “9am to 1pm for a particular client.” Instead, tasks are prioritized and scheduled to ensure you get the support you need when you need it, providing a seamless and flexible workflow tailored to your requirements.
Does Donna offer a full-time assistant service?
No. If you’re looking for full-time support (160 working hours per month with full control) from the start, we recommend hiring an in-house assistant or working with a placement agency to find the right fit.
How does a free 30 minute strategy session work?
During the session, we ask targeted questions to understand your needs and goals, ensuring we are fit to help you reach your goals. We are assuming you will also ask some questions, and once you do, we will both decide if we want to move forward or not. Even if the answer is ‘no,’ you’ll still leave with valuable insights and actionable steps to boost your efficiency and reclaim your time.
Do I need to sign a contract or any other written agreement to work with you?
Yes. This will be one of your most important team members, if not the most important one, and having them on a “verbal agreement” would be really… how should we say it… stupid—and irresponsible. So yes – as a professional virtual assistant agency, we will sign a contract. It is elementary and on point, but unlike the majority of other companies, we do not tie you down with a binding contract for a month, three months, or even six months. When you start, we offer a zero-commitment policy for the first 60 days. If you’re unsatisfied in that period, we’ll work with you to find a better match or part ways with no hard feelings and no notice period.
What is the onboarding process like?
It’s a streamlined, professional experience unlike any other. Our virtual assistant agency has a proprietary process we’ve perfected over years to ensure we understand your needs deeply from day one. We handle all the heavy lifting so you can get matched and start delegating fast. Get on the call and see what we are all about.
But my business is special because I do XYZ!
We understand. While your business is indeed unique, we’ve worked across 110+ different industries, and we’re confident we can help you too. The only no-go for us are businesses that are shady, unethical… or just plain weird.
What if I have further questions?
That is great. That means that you are interested. One option is that you sign up for a free strategy session where we will answer your questions and see if we are a great FIT for each other. HHowever, if you prefer to avoid talking to other people (ha) or need to gather more data before you apply, we have something special just for you. We created the most extensive FAQ section in the whole industry. Why? Well – one of our core values is transparency, and as a leading virtual assistant agency, we do not want to withhold any information from you. So, with that being said… here is an expanded FAQ section.
Are you still here?
Great!
A marketing principle teaches us that we must insert some sort of urgency at the end of the page.
So sure – we could say that spots for this week’s free strategy sessions are almost gone… or that our onboarding waiting line is shorter in July than usual… because it is all true.
But this is not the point.
You visited our website for a reason.
And this reason is probably strong enough for you to take action and stop procrastinating on this decision.
Therefore – dear CEO or founder – get the help you need.
Because…
If you don’t have an assistant, you are an assistant.
