Hire a remote, European Union-based executive assistant from DonnaPro, a virtual assistant agency that helps CEOs & Founders buy back time, reduce operational chaos, and create leverage without the complexity of hiring in house.
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This short 5-minute video reveals the proven system our virtual assistant agency has quietly perfected over the past 8 years to match you with an elite EU-based assistant – fully trained, fully prepared, and ready to deliver results within 9 days.
Our DonnaPro Virtual Executive Assistants are real & approachable people from the European Union, already trained on cutting-edge AI tools. They step in to take over your calendar, inbox, and travel management, trimming your to-do list faster than kids on a sugar high and saving you 60 hours or more per month...
Daily triage, drafts in your voice, noise filtered out, nothing important missed. Most clients reclaim 2+ hours a day.
View moreProtected deep-work blocks, time-zone sync and sharp meeting briefs delivered before every call, so you show up prepared rather than scrambling.
View moreFlights, hotels, itineraries and restaurant bookings, as well as personal to-dos such as gifts and weekend plans. Everything off your plate so you stay present.
View moreMarket research, competitor analysis, supplier shortlisting. Structured briefs so you decide on facts, not guesswork.
View moreFrom logistics to RSVPs, your EA ensures every event, online or in-person, is professionally executed without draining your time.
View morePolished, on-brand proposals crafted for new client offers or partnership pitches. Your EA handles the structure; you handle the relationship.
View moreWeekly KPI digests, board packs, dashboard pulls. Raw numbers turned into actionable reports before you need to ask for them.
View moreSocial post scheduling, website copy updates and campaign coordination. You set the strategy; your EA keeps the engine running.
View moreDeadlines met, tasks followed up, progress tracked. Your EA is the connective tissue that keeps execution from breaking down as you scale.
View moreJob descriptions, CV screening, interview coordination, onboarding checklists. Essential support for founders who don't yet have a dedicated HR function.
View moreInvestor updates, board pack prep, CRM follow-ups, client check-ins. Your stakeholders stay informed and your key relationships never go cold.
View moreSOP writing, process docs, digital file structure. Clear, consistent processes so your team operates with less hand-holding at every step.
View moreWe have over 50 additional tasks detailed in this comprehensive list that our EAs handle with the precision of a Wimbledon ball crew.
For example, our virtual EAs can create transcripts, manage your social media channels, stay in touch with subcontractors, remind clients of overdue payments… or even send a greeting card for your sister’s dog’s 5th birthday.
We hire extremely selectively. More than 99% of applicants are rejected during our hiring process. The people who make it through are trusted to support founders, CEOs, and operators who expect a very high standard.
Here are three of the executive assistants currently working with DonnaPro clients today...
Specialises in: Bottleneck resolution, strategic planning, and custom communication workflows.
“The kind of CEOs and founders that I most like working with are the people that can see the potential of the collaboration from day one. They will give the assistant the whole business overview. They will not be scared to delegate. They will know that they are working with a highly qualified assistant and that will allow her to just make her magic happen.”
Specialises in: Workflow systems, meeting management, and proactive inbox triage.
“The type of executive that I work best with is somebody that can fully put their trust in me, that I will get the job done, and that I will handle things before it becomes an issue. I generally rely a lot on systems and processes to keep me on top of things. I do believe if it's not in Asana, it does not exist. It helps me stay on top of things, track everything, and makes sure that I don't miss an important deadline.”
Specialises in: Inbox Zero, daily briefings, and operational autonomy.
“One thing that I'm really proud of as an executive assistant is when my client finally feels that they can take a day off, or even go on a whole holiday, and know that everything is handled. The right EA will catch everything, anticipate what is coming, and make sure that nothing falls through the cracks. But you have to pass the ball - and that's what we're here for.”
Gmail
Google Calendar
Zoom
Slack
Teams
Asana
Trello
Notion
HubSpot
Airtable
Google Drive
Salesforce
Calendly
Office 365
Canva
n8n
Dropbox
Google Sheets
Google Docs
Zapier
Mailchimp
LinkedIn
Instagram
Keap
Google Analytics
Booking.com
SAP
Apollo
Fathom
LastPass
Motion
Stripe
My mindset before was that I need to do it all... it was slowing me down and costing my business money. Working with my EA allowed me to focus on new business opportunities that I didn’t have time for earlier, and it directly impacted my business growth.
DonnaPro doesn’t just connect you with an assistant and walk away. They constantly recruit, train, and equip their personnel. When our assistant showed up, she was ready not to learn, but to lead. We didn’t have to recruit, train, or worry about compliance – we just had to plug her into our work.
I’ve been working with virtual assistants for the past decade, and I think that right now I’m at a point where I feel that my search for the perfect virtual assistants is over.
I meant it when I said I needed help, and DonnaPro has really delivered. It has really impacted how I work and it has allowed me to focus on the things that really mattered.
Esteban A. MirandaCEO @ European Food Banks Federation / Non-Profit / NGOWorking with DonnaPro and Grace has made a real difference to both my work and personal life. I feel more prepared, less rushed, and things I used to think about but never get around to are finally getting done. Honestly, it’s the best support I’ve had in years.
Andrew RobertsCEO & Partner / Biotech & Pharmaceutical IndustryAfter a long time managing everything on my own in the start-up world, I realised I needed help. My EA has been amazing in managing my calendar, travel plans, T&E, and other small yet time-consuming tasks. We had morning check-ins at the beginning that paid off well. Now, I can much better focus on growing the business. Working with a Donna through a trusted virtual assistant agency makes delegation friction-free.
Jochen R.CEO @ MedTech Company / Medical Device IndustryI used to manage my own travel, emails, and calendar, even while running multiple businesses. Then my EA (Romina) stepped in. She’s proactive, reliable, and keeps everything running smoothly without me having to ask. Our daily check-ins keep me on top of things, and her inbox summaries are a lifesaver when I’m travelling. I finally have the headspace to focus on what matters.
Dominic WhiteInvestor, Entrepreneur & Adventurer / Financial Services IndustryMy EA, Petra, has been very helpful during a particularly chaotic time in one of my businesses. With minimal guidance, she quickly adapted, proactively started searching for solutions, and delivered results. I love how I can just ping her on WhatsApp, and things get done seamlessly.
Daniel WeisslerFounder @ winTEC Solutions / Automotive Software IndustryMy EA doesn’t just complete tasks; she proactively identifies and solves potential issues before they become problems. Whether it’s a scheduling conflict or a looming deadline, my EA is always one step ahead, saving me countless headaches.
Lily SovinCo-Founder @ optika-oftalmos.com / Eyewear IndustryI’m super happy with DonnaPro and with Angels. Even though we’ve only been working together for a few weeks, she already feels fully integrated into my business. I really appreciate how proactive she is and how she always brings practical suggestions. It’s such a relief to finally have four eyes instead of just two. We’re definitely on track to becoming a seamless team.
Marie UtschFounder & CEO @ marieutsch.com / Digital Marketing IndustryThree months in, and it’s a relief to have someone who fully gets my tone of voice. Saga handles my inbox with confidence, answers questions independently, and keeps things moving without me needing to chase anyone – even while I was on my first real holiday in years.
Rubina RautFounder & CEO @ wuka.co.uk / Personal Care, E-commerce
When you hire a virtual assistant agency like ours, count on saving 60+ hours monthly. Our clients consistently find that partnering with our virtual assistant agency gives them back the time they need to focus on high-level strategy.
Our executive assistants are real, approachable people who are trained on AI tools before they even start, making them incredibly effective. Every modern virtual assistant agency should leverage technology, but we put AI mastery at the very core of our training.
Executive assistance tailored strictly for CEOs. We're not a generic virtual assistant agency for freelancers or large teams; as a managed executive assistant service, our focus is entirely on YOU, the leader.
Say goodbye to concerns about office space and overhead. As a fully remote virtual assistant agency, our team handles everything seamlessly, allowing you to access top talent without the typical costs.
DonnaPro’s EAs follow strict confidentiality protocols. As one of the most reliable virtual executive assistant agencies, every assistant is rigorously vetted, and our security measures are formalized in every agreement.
Our entire team is proudly comprised of EU-based virtual executive assistants, but our services know no borders. Whether you’re in United Kingdom, France, Germany, or currently living in Asia or Africa, we’d love to meet you.
While most similar companies lock you into a 3-month contract, our virtual assistant agency is different. Enjoy our 60-day zero-commitment trial period so you can see the results risk-free.
Your business is unique, and that’s why our experience matters. With a proven track record supporting leaders across more than 110 industries, we have the strategic context to handle your specific challenges.
As one of the few virtual assistant companies that focus on business owners, DonnaPro works exclusively with leaders – not freelancers, not large enterprise teams, not leaders looking for cheap general admin.
We specialise in supporting the leaders who know that delegating to a real, capable human isn’t just smart – it’s essential. They’re done with the mundane and want to focus on what truly matters. Growth. Strategy. Big moves. Time for themselves. And time for their families.
Based on our experience, our support model is most effective when tailored to one of three leadership avatars.
This model perfectly suits busy startup founders who live for the thrill of growth – turning challenges into victories and chasing big opportunities. But the weight of endless tasks is dragging them down. They’re buried in the day-to-day grind, handling work that someone else could easily manage, while their boldest ideas are put on hold. It’s time for them to step up, focus on their vision, and lead their business into its next chapter.
This CEO has built a business others admire – a strong foundation, reliable systems, and steady results. But instead of enjoying their success, they are constantly wondering: “How can I stop managing my own inbox and calendar?” The constant demands of the day-to-day are leaving no time for growth or personal fulfilment. It’s time for them to reclaim their freedom & focus on what matters most.
This entrepreneur is the master of juggling multiple businesses, always chasing the next big win. From the outside, they’re unstoppable, but behind the scenes, the chaos of details and deadlines is eating away at their focus. They’re a visionary, wired for big-picture thinking, but the grind is holding them back. They need someone to handle the noise so they can keep driving their empire forward.
While the core goal is always the same – showing you exactly how a virtual executive assistant can save 60 hours monthly – we understand that a leader’s challenges are shaped by their specific context.
That’s why our frameworks are battle-tested and proven to work across more than 110 unique industries, from SaaS and E-commerce to Legal and Real Estate. We fit our proven systems to your specific situation.
If you’d like, we can discuss these DonnaPro frameworks™ during your free strategy session–or better yet, implement them and experience how working smarter can transform your day-to-day life.
At DonnaPro virtual assistant agency, we work with founders and CEOs across Europe & beyond – from fast-growing startups to multi-venture operators. While our executive assistants are all EU-based, our clients are spread far and wide, with strong client bases in the UK, Germany, and Switzerland.
Below, you’ll find 19 of the top countries we currently serve – but don’t worry if yours isn’t on the list. As long as you’re a growth-minded, drama-free founder who values time, we’re ready to support you.
Wherever you operate, a virtual assistant agency built around EU time-zones keeps you in sync.
Geography isn’t a filter for us. Mind-set is.
GermanyVirtual executive assistant for Germany-based founders who need reliable EA support without local hiring complexity, high salary expectations, or slow onboarding.
Explore Germany ›
United KingdomVirtual executive assistant for UK CEOs who want executive support without London salaries, employer NI contributions, recruitment delay, or another freelancer to manage.
Explore United Kingdom ›
SwitzerlandVirtual executive assistant for Swiss CEOs who expect precision without Swiss-level hiring costs, canton salary pressure, or a prolonged EA search.
Explore Switzerland ›
NetherlandsVirtual executive assistant for Dutch and international founders who need fast, English-first support across inbox, calendar, travel, and operations.
Explore Netherlands ›
DubaiVirtual executive assistant for Dubai-based founders who want EU-based support, structured follow-up, and reliable execution across EMEA time zones.
Explore Dubai ›
FranceVirtual executive assistant for France-based founders who operate internationally and need reliable English-first executive support during European business hours.
Explore France ›
SpainVirtual executive assistant for Spain-based founders working internationally who need English-first EA support without building a local admin team.
Explore Spain ›
IrelandVirtual executive assistant for Ireland-based founders who want UK/EU-hours support without hiring another full-time local admin role.
Explore Ireland ›
NorwayVirtual executive assistant for Norway-based leaders who want remote EA support without local salary pressure or long hiring cycles.
Explore Norway ›
DenmarkVirtual executive assistant for Danish founders who need to protect focus, delegate recurring admin, and avoid turning hiring into another internal project.
Explore Denmark ›
BelgiumVirtual executive assistant for Belgium-based founders across Brussels, Antwerp, and international markets who need structured English-first EA support.
Explore Belgium ›
ItalyVirtual executive assistant for Italy-based CEOs who need structured follow-up, inbox ownership, and operational support without more local hiring bureaucracy.
Explore Italy ›
USAVirtual executive assistant for US founders who want EU-based assistants handling admin, research, and follow-ups overnight while you sleep.
Explore USA ›
CanadaVirtual executive assistant for Canada-based founders who want EU-based EA support, overnight progress, and fewer internal admin bottlenecks.
Explore Canada ›
AustriaVirtual executive assistant for Austria-based founders who want German-market precision without Vienna salary costs, local hiring delays, or another freelancer to manage.
Explore Austria ›
FinlandVirtual executive assistant for Finland-based founders who need reliable English-first EA support across inbox, calendar, and operations without building a local admin team.
Explore Finland ›
LuxembourgVirtual executive assistant for Luxembourg-based founders and financial executives who need discreet, English-first support without the cost of local hiring.
Explore Luxembourg ›
SwedenVirtual executive assistant for Sweden-based founders who want structured, English-first EA support without Nordic salary costs or a prolonged local search.
Explore Sweden ›
AustraliaVirtual executive assistant for Australia-based founders who need reliable EU-hours coverage and follow-through without hiring another local admin role.
Explore Australia ›
Your country not listed?DonnaPro has placed EAs with founders in Austria, Sweden, Finland, Portugal, Poland, Singapore, South Africa, Australia and more. If English is your working language and your schedule at least partially overlaps with European business hours, we can assess fit in a free 30-minute call.
Book a free strategy call ›As a virtual assistant agency, we invest months in our HR process, carefully sourcing top talent from the European Union. Then, we provide world-class training to ensure they become your highest ROI-driving employees.
This free - no strings attached - call allows us to get a 360° view of your goals, needs, and expectations and ensures we can help you achieve them.
After asking the right questions and understanding your needs during our onboarding, we carefully match you with the best-fit, elite virtual EA from the European Union-available to you on a flexible, part-time basis.
Enjoy your free and protected time, use it to scale your biz, be with your family, train and relax, or just… discover what Netflix is all about.
Writing a job post. Placing it on different online portals. Checking the applications. Filtering the applications. Doing the first set of interviews. Assigning demo tasks. And doing some more interviews. All that to either hire the wrong person or find no one meeting the CEO’s standards.
This unnecessary work and disappointment could disappear as quickly as a puff of smoke if you let us handle it for you.
*According tothis research, the average time-to-hire is 44 days and can be even higher in some industries
Romina, a DonnaPro EA, shares the secrets of our 30-day hiring and training process. See how we prepare elite executive assistants to excel from day one.
However… surprise, surprise… we are not magicians.
We simply trust our signature HR Time Vault™, where we invest weeks to save you months years:
At DonnaPro virtual assistant agency, we work with both first-time users of executive assistants and seasoned CEOs & founders who’ve had EAs before. But here’s the thing: even if you’ve worked with an EA in the past, our goal is to make working with Donna anexperience unlike anything you’ve encountered.
From the moment you say “yes,” we guide you through a streamlined yet thorough onboarding process. During this time, we’ll gather all the essential details about your needs, preferences, and working style. We also go a step further by conducting executive research-diving into your website, social media, competitors, niche trends, and anything else relevant-to make sure your assistant starts with a deep understanding of your world and continues to build on it from day one.
Well – you’ll work exclusively with one assistant who becomes your main point of contact. Delegating is effortless because we design the process around what works best for you.
Whether you prefer syncs via Phone, Zoom, Meet, or Teams… or if you’d rather delegate through Whatsapp or Telegram voice messages… or task management tools like Asana, Trello, or Monday.com… Donna adapts to your style.
It’s important to note that our assistants aren’t just task-oriented; they think end-to-end. Every Donna is among the top 1% of applicants in the European Union, chosen for their fast learning curve, problem-solving mindset, and outstanding personality. This ensures they handle tasks independently, proactively, and to your exact standards.
Your experience is further enhanced by a dedicated support system working behind the scenes because your Donna isn’t working alone – account managers ensure everything stays on track, quality managers monitor performance, IT experts keep the systems running seamlessly, and business consultants provide additional strategic insights.
A flawlessly crafted DonnaPro experience™ that empowers you to excel and bring your vision to life.
Handing over sensitive business and personal data isn’t something you take lightly – and neither do we. At DonnaPro, our EAs (often) manage everything from confidential business deals… to company bank accounts… and personal finances… always with the utmost care and security.
Every DonnaPro EA is handpicked, rigorously vetted, and operates under strictconfidentiality protocols. We’re not just checking boxes with GDPR compliance – we’re raising the bar. Your information is locked up tighter than a vault, accessible only to those you trust.
That’s why at DonnaPro, security isn’t just a feature- it’s a guarantee. You can delegate confidently, knowing that while your EA is handling the work, your data is fully protected, giving you the freedom to focus on scaling your business… or cheering at your kid’s tennis match.
LIMITED OFFER:We’ll cover your €1,000 onboarding fee if you join by 26.07.2026
Book Your Free Strategy CallLIMITED OFFER:We’ll cover your €1,000 onboarding fee if you join by 26.07.2026
Book Your Free Strategy Call91% continue after trial
Hiring a Donna EA has been incredibly cost-effective. Instead of multiple full-time employees for various tasks, my EA handles everything efficiently. The savings have allowed us to reinvest in other critical areas. It’s the perfect solution for top-notch support without breaking the bank.
Rene TrupejCEO & Founder @rempire-media.com / Marketing Agency IndustrySince hiring a Donna EA, I save 15 hours a week on administrative tasks. Now I can focus that time on preparing our quarterly strategy sessions and mapping out our expansion into two new markets. That shift has had a huge impact on both my personal productivity and our company’s growth.
Toni KuekenbergCEO & Founder @ekosirarna.si / Organic Farming IndustryAs a CEO working with high-profile clients and large companies, confidentiality is non-negotiable. My Donna EA regularly handles contracts with sensitive details and has helped me manage communications with absolute discretion. The peace of mind this level of trust provides allows me to focus on expanding my client base and delivering impactful coaching sessions.
Polona PozganCEO & Founder @polonapozgan.com / Personal branding IndustryI was amazed at how quickly my Donna EA integrated into our team. Within weeks, they were up to speed and contributing meaningfully. The rapid onboarding minimized disruption and maximized value from the start.
Robi SlaneCEO & Founder @24nep.com / Real Estate Industry
Hey,
I’m Filip Pesek, the CEO of DonnaPro.
We probably haven’t met yet, but you can easily find me on Google – I’ve been featured in major media & authored a best-selling book. I’m a real person, living in Slovenia with my wife, my son, and our 5-year-old King Charles Cavalier, Zara.
Back when I entered my 20s, I started my first company.
I realized early on that if I didn’t delegate, my growth wouldn’t accelerate.
It took me 7 dragging years and many headaches to really figure out how to optimize the HR & training processes so that my assistant would streamline my workflow AND start creating the most added value possible.
I don’t want you to go through that trial-and-error period alone, so I created DonnaPro…
To give you a proven blueprint & a remote turn-key solution to make more money, have more fun… and truly become the CEO that your company needs.
I wish you all the best on your journey and look forward to meeting you onour free strategy session.
See you there,
The crucial difference between hiring a “regular executive assistant” or a DonnaPro executive assistant is that any “solo assistant” works… well… solo.
Which is not bad, but neither is it great.
What if you could “partner up” with an AI-savvy & approachable EA from the European Union who works independently, adapts to sudden changes, thinks end-to-end, and is backed by experts like business consultants and account managers?
This is DonnaPro – world’s first executive assistant agency specialized exclusively for CEOs & business owners.
But it’s not just about expertise…
Our clients trust us with their most sensitive information – whether it’s confidential business details… private affairs… or even managing bank accounts and company credit cards. We take this responsibility seriously, following strict confidentiality protocols, ensuring GDPR compliance, and offering airtight NDAs to guarantee your privacy and security.
Rest easy, knowing we’ve got your back – safely delivering more value on a part-time basis than any full-time solo hire. For a fraction of the cost.
While everything on this webpage sounds superb (and is 100% true), you should be aware of some “negative” aspects.
Initially, you’ll need to spend some time familiarizing your new assistant with your internal processes and expectations. They come ready to go in terms of skills but will need to understand your specific needs.
Since our assistants work virtually, they can't handle in-person tasks like picking up packages or washing your car. However, they can easily arrange for someone else to handle these chores.
Our part-time service costs €2,700 per month (€32,400 per year). If your workload demands more, our full-time option is €6,500 per month (€78,000 per year) - still significantly less than hiring in-house once employer contributions, recruitment, and overhead are factored in. Either way, your goal is to use the time saved to generate more value than the retainer costs, which should be easily achievable given your ambitions and expertise. Or - if you prefer - you can invest all of those extra 60 hours per month into hobbies and family activities and accept the fact that your business will be a little less profitable and a lot more enjoyable. Up to you.
So, there you have it.
We sincerely hope you are now not running away from your phone or your laptop but are thinking something like, “Oh, what a nice surprise! They are not trying to act perfect.”
P.S.
Are you still here?
Great!
A marketing principle teaches us that we must insert some sort of urgency at the end of the page.
So sure – we could say that spots for this week’s free strategy sessions are almost gone… or that our onboarding waiting line is shorter in July than usual… because it is all true.
But this is not the point.
You visited our website for a reason.
And this reason is probably strong enough for you to take action and stop procrastinating on this decision.
Therefore – dear CEO or founder – get the help you need.
Because…
If you don’t have an assistant, you are an assistant.
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