Free-up your schedule and reclaim up to 60 hours per month. Hire a remote, EU-based executive assistant from Donna Pro.
*No strings attached, just actionable insights.
Our DonnaPro Virtual Executive Assistants are real people from Europe, equipped with cutting-edge AI tools. And yes—they will trim your to-do list faster than kids on a sugar high and save you up to 60 hours per month…
Your EA manages your inbox—sorting, prioritizing, responding, and flagging important emails—ensuring you stay on top of key communications without drowning in emails.
Complex data? Simplified. Your EA crunches the numbers and delivers insights that’ll make you look like the genius behind it all.
First-class travel plans without the hassle. Your EA books flights, hotels, and everything in between, so you can just show up and go.
Your EA conducts thorough research—whether it’s market analysis, competitor insights, or finding resources—delivering the data you need to make informed decisions.
Walk into every meeting like a boss. Your EA preps the briefs with all the key points, so you’re always ready to crush it.
From booking venues to managing guest lists, your EA takes care of every event detail while you enjoy the show.
Your EA drafts, edits, and formats proposals and offers, ensuring they’re clear, professional, and tailored to your business needs before you hit send.
No more scheduling nightmares. Your EA makes sure every meeting fits perfectly, leaving you zero overlap and maximum productivity.
Keep your marketing running with your EA handling social posts, email newsletters, content scheduling, website updates… and more.
Your EA monitors project timelines, assigns tasks, and keeps everything running smoothly, so deadlines are met without things slipping through the cracks.
Your EA manages HR admin, from posting job listings to onboarding new hires, ensuring smooth HR processes without unnecessary delays.
Forget scrambling for updates. Get clear, concise weekly reports that keep you in the know without the fluff.
Shopping for gifts or office supplies? Done. Your EA sources, orders, and ensures everything arrives just when you need it.
Your EA organizes digital or physical notes, folders, and files, creating a system that’s easy to navigate and ensures nothing gets lost.
Your EA manages client communication, keeps track of follow-ups, and ensures that relationships are nurtured and maintained.
Need a break? Your EA plans everything—holidays, events, you name it—so you can relax and enjoy life.
We have over 50 additional tasks detailed in this comprehensive list that our EAs handle with the precision of a bullet train speeding through Tokyo.
For example, our virtual EAs can create transcripts, manage your social media channels, stay in touch with subcontractors, remind clients of overdue payments… or even send a greeting card for your sister’s dog’s 5th birthday.
Disclaimer: While we strive to cover a wide range of tasks, there are areas where our EAs might not excel, such as specialized legal advice or advanced technical programming.
In those events, we will proactively seek out or recommend trusted partners for tasks requiring specialized expertise because our dedication to your success goes beyond mere duty.
We strive to ensure you receive the highest-quality support in every aspect of your business. Why settle for less?
John spends hours every day responding to an overwhelming number of emails, often missing critical business opportunities buried under spam and clutter. His inbox is chaotic, and he dreads opening it.
Mark’s EA filters, organizes, and prioritizes his emails, ensuring he only sees the important ones, while the rest are handled seamlessly. His inbox feels lighter than ever.
John struggles daily to find time for meetings and manage multiple calendar apps. He has missed a few important calls simply because he forgot to schedule them.
Mark, on the other hand, has his executive assistant (EA) handle all the booking, confirming, and rescheduling of meetings while ensuring there are no conflicts. He only shows up when necessary, with no more double bookings or missed calls.
John finds research time-consuming, whether it’s conducting market analysis or searching for the best software for his team. By the time he’s done, half of his day is gone.
Mark, however, receives fully prepared and curated research from his EA, giving him all the necessary information to make quick, informed decisions.
John spends too much time drafting proposals and customizing offers, a tedious process that pulls him away from more important business development tasks.
Mark’s EA takes care of drafting and fine-tuning proposals based on his guidelines, allowing him to simply review and sign off. The process is fast, efficient, and thorough.
Planning business trips is a constant source of stress for John, from finding the right flights and hotels to managing itineraries. He’s always worried about missing an important connection or booking.
Mark, however, has his EA manage all aspects of travel—booking flights, arranging hotels, and syncing itineraries with his calendar. Everything is optimized, so all he has to do is pack and go.
John feels overwhelmed trying to manage projects while also handling day-to-day operations. He often loses track of deadlines and who is responsible for various tasks.
Mark’s EA tracks all project details, deadlines, and progress reports, giving him regular updates without needing to micromanage the team.
For John, planning a holiday or even organizing a family dinner feels like a luxury he can’t afford. He rarely has time to make the necessary arrangements.
Mark’s EA takes care of everything—from booking vacations to organizing family events—allowing him to relax and enjoy life outside of work.
John starts each day feeling overwhelmed, buried in tasks, meetings, and a chaotic inbox. His never-ending to-do list leaves no time for strategic thinking or creative work. At home, his family sees him less and less, and even when they do, his mind is always preoccupied. John feels stuck in a constant cycle of busyness, with no way out.
Mark starts each day feeling refreshed and in control. With his EA managing the tasks that once consumed him, he’s more creative, focused, and fully present for both his work and family. Instead of rushing from task to task, he now enjoys quiet mornings, meaningful work, and dinners with his loved ones—fully embracing the life he used to dream about.
“My EA doesn’t just complete tasks; they proactively identify and solve potential issues before they become problems. Whether it’s a scheduling conflict or a looming deadline, my EA is always one step ahead, saving me countless headaches.”
“Since hiring a Donna EA, I save 15 hours a week on administrative tasks. Now I can focus that time on preparing our quarterly strategy sessions and mapping out our expansion into two new markets. That shift has had a huge impact on both my personal productivity and our company’s growth.”
“As a CEO working with high-profile clients and large companies, confidentiality is non-negotiable. My Donna EA regularly handles contracts with sensitive details and has helped me manage communications with absolute discretion. The peace of mind this level of trust provides allows me to focus on expanding my client base and delivering impactful coaching sessions.”
If this is your first, second, or third time getting an Executive assistant, we will educate you on how to make the most of it during our onboarding process. However, if you want to “think about it” on your own, here are 50+ tasks you should stop doing as soon as possible.
* By entering your personal data (name, e-mail), you agree to our data protection policy and to receive relevant content that will help you save time and move your business forward.
Count on saving up to 60 hours monthly with our executive assistants, backed by unparalleled expert teams.
Our executive assistants are real people. Real people who master AI tools and are therefore effective as squirrel hoarding nuts for winter.
Executive assistance tailored only for CEO’s & founders. Not for freelancers, not for teams… for YOU.
Say goodbye to concerns about office space, equipment, higher costs and administrative burdens. Our fully remote team handles everything seamlessly - even ordering the perfect cup of coffee for you.
DonnaPro’s EA’s follow strict confidentiality protocols and are GDPR compliant. Every assistant is rigorously vetted, and security measures are formalized in every agreement. Think of our security like a high-tech vault—reinforced walls, locked tight, with access granted only to those you trust.
Our entire team is Europe-based, and we only work with European clients. So, if you are from England, Norway, Croatia, Poland, Spain, Italy, Germany, Slovakia or any other Europe-based country, we would love to meet you.
While most similar companies lock you into a 3-month contract, we differ. Enjoy our zero-commitment policy for the first 60 days and see the difference for yourself.
Yes, your business is indeed unique. However, we've worked across 110+ industries (see the complete list here) and are confident we can help you, too.
*No Commitment for the first 2 months. Zero Risk.
Imagine redirecting the hours lost in mundane tasks to innovate, strategize, and lead your company to new heights… or simply enjoy the “me” time.
Say goodbye to busywork and hello to explosive growth as you focus on what you do best
We've worked across 110+ niches ranging from technology, healthcare, finance, retail, education, hospitality, real estate, manufacturing… and even alpaca farming, but we will never partner with those engaged in shady or unethical practices.
Skip the hassle and costs of hiring – get instant, seamless support from day one!
We support more than 28+ European countries
Experience the peace of mind of knowing your assistant is always a step ahead
We invest months in our HR process, carefully sourcing top talent from Europe. Then, we provide world-class training to ensure they become your highest ROI-driving employees.
This free—no strings attached—call allows us to get a 360° view of your goals, needs, and expectations and ensures we can help you achieve them.
After asking the right questions and understanding your needs during our onboarding, we carefully match you with the best-fit, full-time elite virtual EA from Europe—available to you on a flexible, part-time basis.
Enjoy your free and protected time, use it to scale your biz, be with your family, train and relax, or just… discover what Netflix is all about.
Writing a job post. Placing it on different online portals. Checking the applications. Filtering the applications. Doing the first set of interviews. Assigning demo tasks. And doing some more interviews. All that to either hire the wrong person or find no one meeting the CEO’s standards.
This unnecessary work and disappointment could disappear as quickly as a puff of smoke if you let us handle it for you.
*According to this research, the average time-to-hire is 44 days and can be even higher in some industries
However… surprise, surprise… we are not magicians.
We simply trust our signature HR Time Vault™, where we invest weeks to save you months years:
Handing over sensitive business and personal data isn’t something you take lightly—and neither do we. At DonnaPro, our EAs (often) manage everything from confidential business deals… to company bank accounts… and personal finances… always with the utmost care and security.
Every DonnaPro EA is handpicked, rigorously vetted, and operates under strict confidentiality protocols. We’re not just checking boxes with GDPR compliance—we’re raising the bar. Your information is locked up tighter than a vault, accessible only to those you trust.
That’s why at DonnaPro, security isn’t just a feature—it’s a guarantee. You can delegate confidently, knowing that while your EA is handling the work, your data is fully protected, giving you the freedom to focus on scaling your business… or cheering at your kid’s tennis match.
When our CEO conducted research across Europe and the industry, he uncovered three crucial insights:
The average gross salary for a full-time executive assistant in central, western, and northern Europe is €3896 (excluding additional costs like food, vacation, office equipment, and sick leaves).
Hiring full-time assistants often leads to wasted hours and HR headaches. When they don’t have enough to do, they end up on social media or pretending to be busy. And finding someone part-time? Good luck. It’s like trying to find a Michelin-star chef happy to flip burgers on weekends—top talent doesn’t settle for scraps.
If you’ve given up on finding that part-time unicorn… or hiring someone for 3896€+ who spends half the day rearranging their desk plants… turning to an agency is a smart move. With the right agency, you get a full-time, elite virtual EA available to you on a part-time basis, delivering pure value without HR hassles. But beware ; more than 93% of agencies still charge you “by the hour.” That might make sense, but if you think about it… it doesn’t.
Do you really care about the hours worked… or do you care about the added value of that work?
If you believe in results, you’ll love our pricing model.
It’s the only one in the industry based on how many hours you save, not how many hours we work.
Not bad, huh?
But why stop there…
To add an extra layer of awesome, we’re offering a special bonus for new clients to experience the DonnaPro difference. Sign up by 16.10.2024 and get 50% off your first month.
*Only 2,500€ 1,250€ for the first month. No long-term commitment required.
DonnaPro |
Cheap admin virtual assistants | In-house Solutions | |
---|---|---|---|
Cost | 2,500 € per month (All-Inclusive) | Hourly, multiplied by each role | Salary + benefits, management, equipment and training costs |
Time Savings | Up to 60 hours saved per month with streamlined processes | Varies, often less time saved due to inefficiency | Time savings depend on in-house systems and processes |
Skill & Expertise | Highly skilled, Europe-based, specialized in EA role that serves CEOs and founders | Varies widely, often only basic admin tasks | Skilled but requires time to train and onboard |
Performance Management | Internal management and quality assurance processes | Minimal | None |
Starting Date | Few weeks | Few days | 1-3 Months (Hiring Process) |
Onboarding | Seamless onboarding & ongoing training | Minimal to no onboarding or support | Requires extensive internal resources |
Back-up Support | Consistent support with a back up team | Only if you have multiple assistants | Only if you have multiple assistants |
Cultural & Language Fit | European-based, culturally aligned, fluent in English | Language and cultural barriers common | Fully aligned with company culture and language |
Customization & Personalization | Tailored to your business needs, ongoing adjustments | Basic tasks, minimal customization | High level of customization but time-consuming |
Technology & Tools | Proficient with the latest tools, including AI | Basic knowledge, often limited to common tools | Requires company-provided tools and training |
Confidentiality & Security | Strong confidentiality protocols, GDPR compliant | Varies, potential security risks | High security but depends on internal policies |
Flexibility & Scalability | Easily scalable as your business grows |
Limited by individual VA capacity | Scalable but requires significant investment |
“Hiring a Donna EA has been incredibly cost-effective. Instead of multiple full-time employees for various tasks, my EA handles everything efficiently. The savings have allowed us to reinvest in other critical areas. It’s the perfect solution for top-notch support without breaking the bank.”
“From knowing that I prefer Zoom over phone calls to reminding me of my team’s birthdays, my Donna EA always anticipates what I need. Recently, my EA even rescheduled a meeting without me asking because they knew I’d want more prep time. It’s those thoughtful touches that keep everything running smoothly.”
Hey,
I’m Filip Pesek, the CEO of DonnaPro.
We probably haven’t met yet, but you can easily find me on Google—I’ve been featured in major media & authored a best-selling book. I’m a real person, living in Slovenia with my wife, my son, and our 5-year-old King Charles Cavalier, Zara.
Back when I entered my 20s, I started my first company.
I realized early on that if I didn’t delegate, my growth wouldn’t accelerate.
It took me 7 dragging years and many headaches to really figure out how to optimize the HR & training processes so that my assistant would streamline my workflow AND start creating the most added value possible.
I don’t want you to go through that trial-and-error period alone, so I created DonnaPro…
To give you a proven blueprint & a remote turn-key solution to make more money, have more fun… and truly become the CEO that your company needs.
I wish you all the best on your journey and look forward to meeting you on our free strategy session.
See you there,
Hurry. Only a few slots left for next 7 days —book now!
Costly full-time gross salaries, office equipment, and costs, 13th salary, paid holidays, pregnancy leaves…
When partnering with DonnaPro, you get a full-time EA who works exclusively with us but is available to you on a part-time basis —giving you all the support you need without the high costs and long-term commitments of hiring in-house.
Stressing for hours and weeks over the dragging HR process, still unsure if you’ve made the right choice.
Hiring a DonnaPro EA who has gone through our bespoke HR Time Vault™ (where we invest weeks to bring the right kind of people into your zone).
Stumbling through onboarding your new EA, unsure how to place the right systems, until you end up wasting more time than saving it. A-a, no bueno.
Enjoying a tested and trained (demanding) CEO-proof vetting and onboarding process that “sculpts” EAs who deliver like a GPS that never says recalculating. Yes please.
Having a full-time assistant who spends more time on personal activities—like social media, online shopping, and nail polishing—than actually working, simply because there isn’t enough meaningful work for her.
Having a part-time, real human executive assistant who leverages advanced AI tools to optimize your tasks. Since they’re part-time, there’s no pretending to be busy—every moment they work is focused and purposeful, ensuring maximum efficiency without wasted time.
Saving ideas, juggling your full schedule, feeling overwhelmed, and almost single (because your family sees you like… never.)
Saving time and having someone take the bigger piece of your schedule, feeling inspired and connected to yourself and your family (who now have their deserved portion of your time).
Wondering why your company doesn’t grow while you’re losing yourself and your team in mundane tasks.
Scaling your business, having your processes streamlined, and using your time only for the tasks that deserve your inner genius.
Worrying about sensitive information falling into the wrong hands, managing unvetted staff with access to critical data, and fearing security breaches that put your company at risk.
Partnering with a DonnaPro EA who operates with ironclad confidentiality, GDPR compliance, and military-grade security protocols—ensuring your data is protected to the highest standards.
Hurry. Only a few slots left for next 7 days.
The crucial difference between hiring a “regular executive assistant” or a DonnaPro executive assistant is that any “solo assistant” works… well… solo.
Which is not bad, but neither is it great.
What if you could “partner up” with an AI-savvy European EA who comes with a backpack full of experts – business consultants, account managers, marketers and other seasoned executive assistants?
This is DonnaPro.
But it’s not just about expertise…
Our clients trust us with their most sensitive information—whether it’s confidential business details… private affairs… or even managing bank accounts and company credit cards. We take this responsibility seriously, following strict confidentiality protocols, ensuring GDPR compliance, and offering airtight NDAs to guarantee your privacy and security.
Rest easy, knowing we’ve got your back—safely delivering more value on a part-time basis than any full-time solo hire. For a fraction of the cost.
While everything on this webpage sounds superb (and is 100% true), you should be aware of some “negative” aspects.
Initially, you’ll need to spend some time familiarizing your new assistant with your internal processes and expectations. They come ready to go in terms of skills but will need to understand your specific needs.
Since our assistants work virtually, they can't handle in-person tasks like picking up packages or washing your car. However, they can easily arrange for someone else to handle these chores.
Our service costs costs €2,500 per month, which is 30,000€ per year. While this is an investment, your goal is to use the time saved to generate more than €30,000 in added value for your company, which should be easily achievable given your ambitions and expertise. Or - if you prefer - you can invest all of those extra 60 hours per month into hobbies and family activities and accept the fact that your business will be a little less profitable and a lot more enjoyable. Up to you.
So, there you have it.
We sincerely hope you are now not running away from your phone or your laptop but are thinking something like, “Oh, what a nice surprise! They are not trying to act perfect.”
Click on this link or the “sticky button” at the lower part of your screen and take the first non-obligatory step.
Enter your basic information (the process is simple, it will take less than 75 seconds).
On the “thank you” page, select the time and date for your free strategy session.
Enjoy discussing your goals, needs, and vision, and learn how we can help you achieve them.
After gathering all the necessary information and feeling confident in your decision, let us know if you want to go from overwhelmed to overachieving… or not.
At DonnaPro, we’re the mavericks of the executive support world. We’re here to revolutionize how CEOs and founders manage their time, allowing Europe’s finest minds to focus on innovating, leading, and conquering.
Our HQ in Slovenia is where brilliance meets efficiency. We’re not just about “matching clients with people” but about creating epic success stories for small to medium-sized businesses.
Our assistants? They’re like “the original Donna” from Suits. Reliable. Decisive. Charismatic. Loyal. Witty. Always one step ahead. And here to guard your time so you can do whatever you want. Our diverse team, sourced from across Europe, blends a rich heritage of skills and insights to serve you better.
Connect with us, and watch how you save up to 60 hours per month and transform your personal & business life.
Or keep doing what you’ve always done.
The choice is yours.
If this is your first, second, or third time getting an Executive assistant, we will educate you on how to make the most of it during our onboarding process. However, if you want to “think about it” on your own, here are 50+ tasks you should stop doing as soon as possible.
* By entering your personal data (name, e-mail), you agree to our data protection policy and to receive relevant content that will help you save time and move your business forward.
In DonnaPro’s case, a virtual executive assistant (EA) is a professional who provides remote support to CEOs and founders using digital tools and communication technologies.
The Executive Assistants (EAs) at DonnaPro are real, live professionals. They are highly skilled individuals with extensive experience in supporting CEOs and founders. However, they are also equipped with AI-powered tools, like ChatGPT, to enhance their efficiency and productivity. So while your EA is a real person dedicated to your success, they use advanced AI to ensure they deliver top-notch service, saving you even more time and making your business run smoother.
A Virtual EA works from their own location, handling tasks like these – all through online platforms.
Because you are an intelligent CEO or founder, who values their time.
DonnaPro focuses exclusively on saving time for CEOs and founders across Middle, Western & Northern Europe, providing remote AI-savvy executive assistants backed up by a team of business experts.
Nope. DonnaPro was developed exclusively for CEOs and founders—period. Our entire service is laser-focused on helping these leaders reclaim their time and scale their businesses. In order to deliver the best service possible, we stay 100% committed to serving this demographic. Put simply—if you’re a COO, VP, or team lead, we won’t offer you our services.
Absolutely. Our EAs undergo a thorough vetting process and adhere to strict confidentiality protocols to protect your data and privacy. We include all those details in our initial written agreement, and if you prefer to sign an additional NDA contract, we can do that as well.
Yes.
First of all – if you never had an assistant, you (in 99% of cases) do not need a full-time assistant from the get go. So, in that case, the question is pretty irrelevant because we both know that if you would go out and look for a part-time hire by yourself, there is no way you would find a great person on your own (because anybody great, usually wants to have a full-time career).
But even if you would somehow need and want full-time help (either freelance or in-house), you still need to find it… train it… and then figure out all the systems to streamline your processes. Which as you know – takes a bunch of time. With DonnaPro, on the other hand, you get connected (without any real effort on your part) with an exceptional virtual EA who works with us full-time but is available to you on a part-time basis.
And yes – she (or he) comes equipped with a backpack full of experts – business consultants, account managers, marketers, and other seasoned executive assistants whose main job is to save you more time and create more added value than if you would hire a full-time assistant.
It’s pretty easy. Once you apply, we’ll take you through our well-crafted onboarding process… and then match you with the DonnaPro EA who best fits your needs.
Our EAs handle a wide range of tasks, including managing emails, calendars, research, data analysis, basic marketing tasks, travel planning, and even personal tasks like holiday planning or making an appointment for your dog’s nail cutting. See more information in this section.
We’re confident that you’re already familiar with what an EA typically can’t handle, but just to confirm your expectations, we’ve provided a list below. Should you assign us a task that falls outside our expertise, we’ll promptly inform you and connect you with a trusted partner who’s a perfect fit.
Almost certainly, YES. Check out this page to see the industries we’ve worked with. Even if your niche isn’t listed, our research department will get us up to speed before onboarding begins.
Yes. While our thorough onboarding and matching process makes this scenario rare, we understand that finding the perfect fit is crucial. If you feel your current EA isn’t the right match, we’ll swiftly work on finding a better fit within our team to ensure your needs are met seamlessly.
It’s unlikely, but we understand that it might happen. Because we are so confident in what we have, we are one of the few (if not the only) Executive Assistant Agencies that do not tie you down with a binding contract for a month, three months, or even six months. When you start, we offer a zero-commitment policy for the first 60 days. If you’re unsatisfied during that period—whether we fell short or you didn’t fully engage—we’ll work with you to find a better match or part ways with no hard feelings and no notice period.
At DonnaPro, we take great care during our onboarding process to ensure that we’re a good fit for each other. This process helps us identify clients who align with our values and are committed to a productive partnership. However, if it turns out that you’re not engaging with our team or are consistently disrespectful, we reserve the right to end the relationship. We believe in mutual respect and collaboration—if that’s not happening, it’s better for both parties to part ways.
While this is highly unlikely, we do understand that, in theory, it might happen. That’s why we’re creating systems and standard operating procedures as we work with you. This ensures that if your EA ever leaves, another DonnaPro team member can seamlessly step in and take over, as the majority of important details are already documented.
Pricing is straightforward. The basic package costs 2,500€ per month. No other hidden monthly costs. If at some point you feel you need more support, we expand your “package.” That is it. See more in the pricing section.
We do business in over 80% of European countries, so yours is likely included. The only countries where we are currently not active are Russia, Ukraine, Turkey, Serbia, Bosnia, Kosovo, North Macedonia, Macedonia, and Belarus.
We offer ongoing support, training, resources, and a team of experts to ensure the assistant can effectively meet the client’s needs and handle any issues.
Since we are serving ONLY European CEOs and founders, we felt that it was fair that all the executive assistants are from Europe as well. Not from Asia. Not from the United States. Not from Africa. But from Europe. They all speak great English and live in different countries—Germany, Finland, Estonia, Croatia, the Czech Republic, Spain, Portugal, etc.
Our CEO is a proud college dropout, and frankly, diplomas have never been a hiring factor for us. In fact, we never even asked! But just for you, we surveyed our current pool of EAs—turns out, 73% hold a graduate diploma or higher. The twist? There’s zero correlation between having a diploma and delivering top-notch results. What matters to us (and what should matter to you) is that every EA goes through our rigorous internal university system and has ongoing access to an exclusive EA community. This includes monthly webinars, peer support, mentoring, and constant feedback—keeping them at the top of their game so you get the best results, every time.
But hey—if having a diploma is a make-or-break factor for you, we’ll gladly take that into consideration. During onboarding, we’ll only match you with EAs who hold a diploma. Fair enough?
During the session, we ask targeted questions to understand your needs and goals, ensuring we are fit to help you reach your goals. We are assuming you will also ask some questions, and once you do, we will both decide if we want to move forward or not. Even if the answer is ‘no,’ you’ll still leave with valuable insights and actionable steps to boost your efficiency and reclaim your time.