Virtual Executive Assistant for Project Management

Hire a remote, EU-based executive assistant from DonnaPro and delegate project management & more – so you can buy back 60 hours of your time each month.

AS SEEN ON:

110+

Industries Worked In

Years of agency experience

91%

Of clients stay after trial period

70+

Types of tasks we can take over

∞

Hours saved

Keep Projects Moving - Without Being the One Pushing

Every project needs momentum. But as a CEO, you shouldn’t be chasing tasks, checking deadlines, or running daily standups.

Your DonnaPro EA keeps your projects organized and moving forward – tracking timelines, coordinating teammates, and flagging risks before they become problems.

You stay focused on outcomes. We handle the moving pieces.

What Project Management Actually Looks Like With DonnaPro Virtual Assistant Agency

Your EA is your behind-the-scenes operator – quietly making sure nothing falls through the cracks.

Stage 1: Scope & Tool Familiarization

We align on your key projects, workflows, and tools - ClickUp, Asana, Notion, Trello, Airtable, etc.

Stage 2: Timeline & Task Management

Your EA creates timelines, assigns tasks, sets reminders, and nudges people so deadlines are met.

Stage 3: Communication & Check-ins

We draft updates, chase progress reports, and communicate with stakeholders to keep everything transparent.

Stage 4: Reporting & Risk Tracking

Your EA creates weekly updates, highlights blockers, and flags delays before they cost you time or money.

*Check if DonnaPro is a good fit for you (and vice versa).

Plus, your Executive Virtual Assistant will also take care of:

What Makes Our Virtual Executive Assistants Your Highest ROI Driving Team Member?

Donna saves you up to 60 hours per month

Count on saving up to 60 hours monthly with our virtual executive assistants, backed by unparalleled expert teams.

Donna is married to AI tools

Our executive assistants are real people. Real people who master AI tools and are therefore effective as squirrel hoarding nuts for winter.

Donna serves only CEO’s and founders

Executive assistance tailored only for CEO’s & founders. Not for freelancers, not for teams… for YOU.

Donna is remote

Say goodbye to concerns about office space, payroll taxes, equipment costs, and administrative burdens. Our fully remote team handles everything seamlessly - even ordering the perfect cup of coffee for you.

Donna is safe & secure

DonnaPro’s EA’s follow strict confidentiality protocols and are GDPR compliant. Every assistant is rigorously vetted, and security measures are formalized in every agreement. Think of our security like a high-tech vault - reinforced walls, locked tight, with access granted only to those you trust.

Donna is from the European Union

All our assistants are based in the EU, fluent in English, and trained in Western business culture. They work your hours - whether you're in the UK, Germany, or anywhere in Europe - understand your context, and deliver world-class execution.

Donna is not “pushing for the ring”

While most similar companies lock you into a 3-month contract, we differ. Enjoy our zero-commitment policy for the first 60 days and see the difference for yourself.

Donna masters your industry

Yes, your business is indeed unique. However, we've worked across 110+ industries (see the complete list here) and are confident we can help you, too.

*No Commitment for the first 2 months. Zero Risk.

Can DonnaPro Assistants Do Something Else Besides Project Management?

Our DonnaPro Virtual Executive Assistants are real, approachable professionals from the European Union, equipped with cutting-edge AI tools. Keeping your projects on track is just one lane – the same EA can take on the full range of virtual assistant services, saving you up to 60 hours per month. A few examples…

Email & Inbox Management

Daily triage, drafts in your voice, noise filtered out, nothing important missed. Most clients reclaim 2+ hours a day.

Calendar, Scheduling & Meeting Prep

Protected deep-work blocks, time-zone sync, and sharp meeting briefs delivered before every call - so you show up prepared, not scrambling.

Event Planning & Organising

From logistics to RSVPs, your EA ensures every event - online or in-person - is professionally executed without draining your time.

Offers & Proposals

Polished, on-brand proposals crafted for new client offers or partnership pitches. Your EA handles the structure - you handle the relationship.

Data Analysis & Reports

Weekly KPI digests, board packs, dashboard pulls. Raw numbers turned into actionable reports before you need to ask for them.

Documentation, SOPs & File Organisation

SOP writing, process docs, digital file structure. Clear, consistent processes so your team operates with less hand-holding at every step.

We have over 50 additional tasks detailed in this comprehensive list that our EAs handle with the precision of a bullet train speeding through Tokyo.

For example, our virtual EAs can create transcripts, manage your social media channels, stay in touch with subcontractors, remind clients of overdue payments… or even send a greeting card for your sister’s dog’s 5th birthday.

Disclaimer: While we strive to cover a wide range of tasks, there are areas where our EAs might not excel, such as specialized legal advice or advanced technical programming.

In those events, we will proactively seek out or recommend trusted partners for tasks requiring specialized expertise because our dedication to your organization and success goes beyond mere duty.

We strive to ensure you receive the highest-quality support in every aspect of your business. Why settle for less?

How CEOs & Founders Rate Our Virtual Assistant Services

Jochen R.

CEO @ MedTech Company

Medical Device Industry

“After a long time managing everything on my own in the startup world, I realized I needed help. My EA has been amazing in managing my calendar, travel plans, T&E, and other small yet time-consuming tasks. We had morning check-ins at the beginning that paid off well. Now, I can much better focus on growing the business.”

Daniel Weissler

founder @ winTEC Solutions

Automotive Software Industry

My EA, Petra, has been very helpful during a particularly chaotic time in one of my businesses. With minimal guidance, she quickly adapted, proactively started searching for solutions, and delivered results. I love how I can just ping her on WhatsApp, and things get done seamlessly.

Dominic White

Investor, Entrepreneur & Adventurer

Financial Services Industry

“I used to manage my own travel, emails, and calendar-even while running multiple businesses. Then my EA (Romina) stepped in. She’s proactive, reliable, and keeps everything running smoothly without me having to ask. Our daily check-ins keep me on top of things, and her inbox summaries are a lifesaver when I’m traveling. I finally have the headspace to focus on what matters.”

Lily Sovin

Co-Founder @optika-oftalmos.com

Eyewear Industry

“My EA doesn’t just complete tasks; she proactively identify and solve potential issues before they become problems. Whether it’s a scheduling conflict or a looming deadline, my EA is always one step ahead, saving me countless headaches.”

Toni Kuekenberg

CEO & Founder @ekosirarna.si

Organic Farming Industry

“Since hiring a Donna EA, I save 15 hours a week on administrative tasks. Now I can focus that time on preparing our quarterly strategy sessions and mapping out our expansion into two new markets. That shift has had a huge impact on both my personal productivity and our company’s growth.”

Polona Pozgan

CEO & Founder @polonapozgan.com

Personal branding Industry

“As a CEO working with high-profile clients and large companies, confidentiality is non-negotiable. My Donna EA regularly handles contracts with sensitive details and has helped me manage communications with absolute discretion. The peace of mind this level of trust provides allows me to focus on expanding my client base and delivering impactful coaching sessions.”

Rene Trupej

CEO & Founder @rempire-media.com

Marketing Agency Industry

“Hiring a Donna EA has been incredibly cost-effective. Instead of multiple full-time employees for various tasks, my EA handles everything efficiently. The savings have allowed us to reinvest in other critical areas. It’s the perfect solution for top-notch support without breaking the bank.”

Andrea Stopar

CEO & Co-Founder @malinca.de

Health Products Industry

“Donna’s personalized service is evident in every interaction. My EA knows my preferences and anticipates my needs, making my day-to-day operations run smoothly. It’s the small, thoughtful touches that make all the difference.”

Robi Slane

CEO & Founder @24nep.com

Real Estate Industry

“I was amazed at how quickly my Donna EA integrated into our team. Within weeks, they were up to speed and contributing meaningfully. The rapid onboarding minimized disruption and maximized value from the start.”

Thomas P.

Legal services industry

Saga adapted quickly to a new country, industry, and way of working – impressive, especially since I’m new to working with a virtual assistant agency. She brings real care to everything she does, and I genuinely see long-term potential. She’s quickly become a key part of how I work day to day.

Isabella R.

E-commerce & Retail

Before partnering with DonnaPro’s virtual assistant agency, our internal reporting was a mess of spreadsheets. Our assistant didn’t just take over the task; she proactively designed and implemented a new, streamlined system that saved us hours each week. She didn’t just do the work- she fundamentally improved the process for everyone. That’s a level of value I did not expect.

Amelia C.

Management Consulting

The real benefit wasn’t just getting tasks off my plate; it was finally being able to take a proper vacation without checking my phone every 30 minutes. The peace of mind that comes from having a reliable virtual assistant agency handle things intelligently and proactively is priceless. For the first time in years, I could completely disconnect, which has been crucial for preventing burnout.

Markus A.

Creative Agency

We were at a point where we had to turn down new projects because I was completely bogged down by administrative bottlenecks. Bringing on our assistant through DonnaPro’s virtual assistant agency was the key to unlocking our growth. Sophie’s support directly enabled us to take on three new clients in the first quarter alone. She isn’t just an assistant; she’s a direct contributor to our scalability.

Pawel Nical

CEO @ pawelnical.com

RevOps Advisory

I was a bit skeptical at first – adding a new team member and letting go isn’t easy. But working with DonnaPro has been smooth and thoughtful from day one. My EA takes a holistic approach, keeping my inbox organized, managing tasks proactively, and helping me stay ahead without needing to chase anything. It’s been a real shift in how I run my day.

Gonçalo Crespo

founder of Music&Co. Guitar School

Arts & Entertainment

I knew I wanted an agency to avoid the hiring hassle – but I didn’t expect how valuable full support would be. My EA is awesome, but what really stands out is having a full team behind her. From onboarding to ongoing tweaks with the account manager, everything feels smooth and high-impact.

Rubina Raut

Founder & CEO @wuka.co.uk

Personal care, Webshop

Three months in, and it’s a relief to have someone who fully gets my tone of voice. Saga handles my inbox with confidence, answers questions independently, and keeps things moving without me needing to chase anyone – even while I was on my first real holiday in years.

Marie Watson

Founder & CEO @marieutsch.com

Digital Marketing Industry

I’m super happy with DonnaPro and with Angels. Even though we’ve only been working together for a few weeks, she already feels fully integrated into my business. I really appreciate how proactive she is and how she always brings practical suggestions. It’s such a relief to finally have four eyes instead of just two. We’re definitely on track to becoming a seamless team.

Esteban A. Miranda

CEO @ European Food Banks Federation

Non-Profit / NGO

I meant it when I said I needed help, and DonnaPro has really delivered. From strategy to recruitment and keeping everything organised, I wouldn’t have managed half of it without the support. It’s honestly made my life feel very different, in the best way.

Joshua Stalets

CEO & Founder @ Be Better Advertising

Digital Marketing Industry

Clara has been getting way more done than I expected, and that’s exactly why DonnaPro feels worth it. I’d rather pay more for someone really good who I don’t have to micromanage, and Clara has been that. I’ve already raved about DonnaPro to a few people.

Andrew Roberts

CEO & Partner

Biotech & Pharmaceutical Industry

Working with DonnaPro and Grace has made a real difference to both my work and personal life. I feel more prepared, less rushed, and things I used to think about but never get around to are finally getting done. Honestly, it’s the best support I’ve had in years.

4 Easy Steps To Getting Your Very Own Virtual Executive Assistant

step 1

HR TIME VAULT™

We invest months in our HR process, carefully ssourcing top talent from the European Union. Then, we provide world-class training to ensure they become your highest ROI-driving employees.

step 2

Free 30-Minute Strategy Session

This free – no strings attached – call allows us to get a 360° view of your goals, needs, and expectations and ensures we can help you achieve them.

STEP 3

MATCHING YOU WITH YOUR DONNA™

After asking the right questions and understanding your needs during our onboarding, we carefully match you with the best-fit, elite virtual EA from the European Union-available to you on a flexible, part-time basis.

STEP 4

FREEDOM PHASE™

Enjoy your free and protected time, use it to scale your biz, be with your family, train and relax, or just… discover what Netflix is all about.

FAQs - What Business Leaders Ask About Project Support

1. What types of projects can a virtual assistant manage?

Anything from internal operations and hiring to marketing launches, product rollouts, or client onboarding.

Unlock the possibilities with our virtual assistant services and see how we keep your projects moving forward.

2. Do they replace a project manager?

Not for large-scale or technical builds — but for lean teams, your EA becomes a powerful ops partner.

3. Can they manage tasks across multiple tools or teams?

Yes. We work across tools and departments, aligning timelines and creating visibility for you.

4. Can they send updates or coordinate status calls?

Absolutely. Your EA preps agendas, gathers updates, and summarizes next steps.

5. What if I don’t have a system yet?

We’ll help you choose and set one up — Notion, ClickUp, or whatever fits your flow.

6. How much does this cost with DonnaPro?

Our assistants give your projects clarity without needing full-time hires. See more at our pricing page.

7. What is DonnaPro, and where can I learn more?

DonnaPro is a Europe-based virtual assistant agency tailored for CEOs and founders aiming to grow their businesses without the risk of burnout. Our highly skilled executive assistants manage everything from your inbox and calendar to in-depth research and trip planning-combining expert human insight with cutting-edge AI tools. To explore our full range of services, discover our approach, and see what makes us unique, visit our homepage.

*Hurry. Only a few slots left for next 7 days – book now!