Contact Audit & CRM Cleanup
We organize your client list, CRM records, contract status, and follow-up pipeline - even if it's currently in your inbox.
Hire a remote, EU-based executive assistant from DonnaPro and delegate client relationship management & more - so you can buy back 60 hours of your time each month.
Claim Your Free 30-Minute Strategy SessionClient relationships don't manage themselves. And when follow-ups, check-ins, and renewals fall through the cracks, so do results.
DonnaPro EAs help you stay top-of-mind with every client - managing communication, reminders, and ongoing support so your business feels world-class on the backend.
Retention is the new acquisition. We help you nail it.
It's not just about the software - it's about the human rhythm behind it.
We organize your client list, CRM records, contract status, and follow-up pipeline - even if it's currently in your inbox.
Your EA sets up systems to remind you to check in, follow up, renew, upsell, or just say "hi" at the right time.
We draft updates, follow-ups, and client notes in your voice - from email to WhatsApp to LinkedIn.
Your EA flags churn risks, client questions, and dormant accounts - keeping your relationships healthy and proactive.
*Check if DonnaPro is a good fit for you (and vice versa).
When you hire a virtual assistant agency like ours, count on saving 60+ hours monthly. Our clients consistently find that partnering with our virtual assistant agency gives them back the time they need to focus on high-level strategy.
Our executive assistants are real, approachable people who are trained on AI tools before they even start, making them incredibly effective. Every modern virtual assistant agency should leverage technology, but we put AI mastery at the very core of our training.
Executive assistance tailored strictly for CEOs. We're not a generic virtual assistant agency for freelancers or large teams; as a managed executive assistant service, our focus is entirely on YOU, the leader.
Say goodbye to concerns about office space and overhead. As a fully remote virtual assistant agency, our team handles everything seamlessly, allowing you to access top talent without the typical costs.
DonnaPro’s EAs follow strict confidentiality protocols. As one of the most reliable virtual executive assistant agencies, every assistant is rigorously vetted, and our security measures are formalized in every agreement.
Our entire team is proudly comprised of EU-based virtual executive assistants, but our services know no borders. Whether you’re in United Kingdom, France, Germany, or currently living in Asia or Africa, we’d love to meet you.
While most similar companies lock you into a 3-month contract, our virtual assistant agency is different. Enjoy our 60-day zero-commitment trial period so you can see the results risk-free.
Your business is unique, and that’s why our experience matters. With a proven track record supporting leaders across more than 110 industries, we have the strategic context to handle your specific challenges.
Our DonnaPro Virtual Executive Assistants are real, approachable professionals from the European Union, equipped with cutting-edge AI tools. And yes - while they excel at client relationship management, they can handle much more, saving you up to 60 hours per month. For example…
Daily triage, drafts in your voice, noise filtered out, nothing important missed. Most clients reclaim 2+ hours a day.
View moreProtected deep-work blocks, time-zone sync and sharp meeting briefs delivered before every call, so you show up prepared rather than scrambling.
View moreFlights, hotels, itineraries and restaurant bookings, as well as personal to-dos such as gifts and weekend plans. Everything off your plate so you stay present.
View moreMarket research, competitor analysis, supplier shortlisting. Structured briefs so you decide on facts, not guesswork.
View moreFrom logistics to RSVPs, your EA ensures every event, online or in-person, is professionally executed without draining your time.
View morePolished, on-brand proposals crafted for new client offers or partnership pitches. Your EA handles the structure; you handle the relationship.
View moreWe have over 50 additional tasks detailed in this comprehensive list that our EAs handle with the precision of a bullet train speeding through Tokyo.
For example, our virtual EAs can create transcripts, manage your social media channels, stay in touch with subcontractors, remind clients of overdue payments… or even send a greeting card for your sister's dog's 5th birthday.
Disclaimer: While we strive to cover a wide range of tasks, there are areas where our EAs might not excel, such as specialized legal advice or advanced technical programming.
In those events, we will proactively seek out or recommend trusted partners for tasks requiring specialized expertise because our dedication to your organization and success goes beyond mere duty.
We strive to ensure you receive the highest-quality support in every aspect of your business. Why settle for less?
See all DonnaPro virtual assistant services
My mindset before was that I need to do it all... it was slowing me down and costing my business money. Working with my EA allowed me to focus on new business opportunities that I didn’t have time for earlier, and it directly impacted my business growth.

DonnaPro doesn’t just connect you with an assistant and walk away. They constantly recruit, train, and equip their personnel. When our assistant showed up, she was ready not to learn, but to lead. We didn’t have to recruit, train, or worry about compliance – we just had to plug her into our work.

I’ve been working with virtual assistants for the past decade, and I think that right now I’m at a point where I feel that my search for the perfect virtual assistants is over.
I meant it when I said I needed help, and DonnaPro has really delivered. It has really impacted how I work and it has allowed me to focus on the things that really mattered.
Esteban A. MirandaCEO @ European Food Banks Federation / Non-Profit / NGOWorking with DonnaPro and Grace has made a real difference to both my work and personal life. I feel more prepared, less rushed, and things I used to think about but never get around to are finally getting done. Honestly, it’s the best support I’ve had in years.
Andrew RobertsCEO & Partner / Biotech & Pharmaceutical IndustryAfter a long time managing everything on my own in the start-up world, I realised I needed help. My EA has been amazing in managing my calendar, travel plans, T&E, and other small yet time-consuming tasks. We had morning check-ins at the beginning that paid off well. Now, I can much better focus on growing the business. Working with a Donna through a trusted virtual assistant agency makes delegation friction-free.
Jochen R.CEO @ MedTech Company / Medical Device IndustryI used to manage my own travel, emails, and calendar, even while running multiple businesses. Then my EA (Romina) stepped in. She’s proactive, reliable, and keeps everything running smoothly without me having to ask. Our daily check-ins keep me on top of things, and her inbox summaries are a lifesaver when I’m travelling. I finally have the headspace to focus on what matters.
Dominic WhiteInvestor, Entrepreneur & Adventurer / Financial Services IndustryMy EA, Petra, has been very helpful during a particularly chaotic time in one of my businesses. With minimal guidance, she quickly adapted, proactively started searching for solutions, and delivered results. I love how I can just ping her on WhatsApp, and things get done seamlessly.
Daniel WeisslerFounder @ winTEC Solutions / Automotive Software IndustryMy EA doesn’t just complete tasks; she proactively identifies and solves potential issues before they become problems. Whether it’s a scheduling conflict or a looming deadline, my EA is always one step ahead, saving me countless headaches.
Lily SovinCo-Founder @ optika-oftalmos.com / Eyewear IndustryI’m super happy with DonnaPro and with Angels. Even though we’ve only been working together for a few weeks, she already feels fully integrated into my business. I really appreciate how proactive she is and how she always brings practical suggestions. It’s such a relief to finally have four eyes instead of just two. We’re definitely on track to becoming a seamless team.
Marie UtschFounder & CEO @ marieutsch.com / Digital Marketing IndustryThree months in, and it’s a relief to have someone who fully gets my tone of voice. Saga handles my inbox with confidence, answers questions independently, and keeps things moving without me needing to chase anyone – even while I was on my first real holiday in years.
Rubina RautFounder & CEO @ wuka.co.uk / Personal Care, E-commerceUpdating client records, setting follow-up reminders, drafting check-ins, flagging renewals, and more.
Check our virtual assistant services to learn how we keep your CRM accurate and actionable.