What Does a DonnaPro Executive Assistant Cost?
When you understand the value of your time, price becomes secondary. Designed exclusively for CEOs and founders who think in leverage.
All inclusive
- Elite virtual executive assistant from the European Union, available to you on a flexible, part-time basis
- Top 1% EA based in the European Union
- Fluent in professional, business-level English
- Synced to your schedule & time zone
- Part-time for you, full-time with DonnaPro
- Onboarded and ready within 9 business days
- A fully managed support system that removes EA management, HR issues, and training from your plate
- EA questions and issues handled by us
- Quality & Account managers handle escalations
- No HR tasks or people management for you
- We train and upskill EAs continuously
- Save 60+ hours every month, freeing up time for growth, leadership, and the work only you can do
- Less inbox noise and task switching
- Fewer interruptions during your day
- 60+ hours per month freed for high-impact work
- You regain focus and mental space
- Zero commitment for the first 2 months, walk away anytime, no questions asked, with complete flexibility
- Cancel anytime during trial, same-day end
- Pay only for time you actually use
- No long-term lock-ins or hidden terms
- 91% continue after the first 2 months
We’ll cover your €1,000 onboarding fee if you join by 01.01.2026
“It’s The Perfect Solution For Top-Notch Support Without Breaking The Bank”
After a long time managing everything on my own in the startup world, I realized I needed help. My EA has been amazing in managing my calendar, travel plans, T&E, and other small yet time-consuming tasks. We had morning check-ins at the beginning that paid off well. Now, I can much better focus on growing the business.
I used to manage my own travel, emails, and calendar-even while running multiple businesses. Then my EA (Romina) stepped in. She’s proactive, reliable, and keeps everything running smoothly without me having to ask. Our daily check-ins keep me on top of things, and her inbox summaries are a lifesaver when I’m traveling. I finally have the headspace to focus on what matters.
My EA, Petra, has been very helpful during a particularly chaotic time in one of my businesses. With minimal guidance, she quickly adapted, proactively started searching for solutions, and delivered results. I love how I can just ping her on WhatsApp, and things get done seamlessly.
My EA doesn’t just complete tasks; she proactively identify and solve potential issues before they become problems. Whether it’s a scheduling conflict or a looming deadline, my EA is always one step ahead, saving me countless headaches.
Hiring a Donna EA has been incredibly cost-effective. Instead of multiple full-time employees for various tasks, my EA handles everything efficiently. The savings have allowed us to reinvest in other critical areas. It’s the perfect solution for top-notch support without breaking the bank.
Hiring a Donna EA has been incredibly cost-effective. Instead of multiple full-time employees for various tasks, my EA handles everything efficiently. The savings have allowed us to reinvest in other critical areas. It’s the perfect solution for top-notch support without breaking the bank.
Saga adapted quickly to a new country, industry, and way of working—impressive, especially since I’m new to working with an assistant. She brings real care to everything she does, and I genuinely see long-term potential. She’s quickly become a key part of how I work day to day.
Before DonnaPro, our internal reporting was a mess of spreadsheets. Our assistant didn’t just take over the task; she proactively designed and implemented a new, streamlined system that saved us hours each week. She didn’t just do the work—she fundamentally improved the process for everyone. That’s a level of value I did not expect.
The real benefit wasn’t just getting tasks off my plate; it was finally being able to take a proper vacation without checking my phone every 30 minutes. The peace of mind that comes from knowing things are being handled intelligently and proactively is priceless. For the first time in years, I could completely disconnect, which has been crucial for preventing burnout.
We were at a point where we had to turn down new projects because I was completely bogged down by administrative bottlenecks. Bringing on our assistant through DonnaPro was the key to unlocking our growth. Sophie’s support directly enabled us to take on three new clients in the first quarter alone. She isn’t just an assistant; she’s a direct contributor to our scalability.
The Real Cost Isn't What You Pay - It's What You Lose
Hiring a full-time executive assistant in developed markets like the UK, Germany, or the US costs €5,000+ per month in gross salary alone. Once you add taxes, benefits, equipment, management time, and inevitable sick days, the real cost quickly climbs to €6,000–€10,000 per month.
And that’s for a role that, in many cases, doesn’t even have enough meaningful work to justify a full-time hire.
The alternatives aren’t much better. Hourly freelancers who disappear mid-project. Low-cost agencies from who-knows-where, where you’re client #47 and your “assistant” has two hours a week to think about your business.
DonnaPro is different.
You get a dedicated, EU-based executive assistant. Not hourly. Not a random freelancer. Someone who works your hours, understands your business, and is backed by a full internal team to make sure nothing slips through the cracks.
Our pricing isn’t based on hours worked. It’s based on hours saved.
Because the math is simple. If your time is worth €150 per hour (and let’s be honest, it’s probably more), and we save you 60 hours per month, that’s €9,000 in recovered value for less than €3,000.
And that’s before you account for the mental bandwidth you get back, the reduced stress, better focus, better health, and more time for the parts of life that actually matter.
This isn’t a cost. It’s leverage.
Why is DonnaPro Your Sweet Spot?
Hidden Costs
- No quality control
- You manage everything
- No backup support
- Cultural & language gaps
Best Value
- Top 1% EU-based EA
- Fully managed service
- 60+ hours freed monthly
- Ready in 9 days
- 2-month trial, cancel anytime
High Cost
- 1-3 months to hire
- Benefits & equipment costs
- No coverage during leave
- You handle HR & training
How DonnaPro Measures Up Against The “Competition”
DonnaPro | Cheap admin virtual assistants | In-house Solutions | |
|---|---|---|---|
| Cost | €2,700 per month (All-Inclusive) | Hourly, multiplied by each role | Salary + benefits, management, equipment and training costs |
| Time Savings | Up to 60 hours saved per month with streamlined processes | Varies, often less time saved due to inefficiency | Time savings depend on in-house systems and processes |
| Skill & Expertise | Highly skilled, Europe-based, specialized in EA role that serves CEOs and founders | Varies widely, often only basic admin tasks | Skilled but requires time to train and onboard |
| Performance Management | Internal management and quality assurance processes | Minimal | None |
| Starting Date | 9 days | Few weeks | 1-3 Months (Hiring Process) |
| Onboarding | Seamless onboarding & ongoing training | Minimal to no onboarding or support | Requires extensive internal resources |
| Back-up Support | Consistent support with a back up team | Only if you have multiple assistants | Only if you have multiple assistants |
| Cultural & Language Fit | European-based, culturally aligned, fluent in English | Language and cultural barriers common | Fully aligned with company culture and language |
| Customization & Personalization | Tailored to your business needs, ongoing adjustments | Basic tasks, minimal customization | High level of customization but time-consuming |
| Technology & Tools | Proficient with the latest tools, including AI | Basic knowledge, often limited to common tools | Requires company-provided tools and training |
| Confidentiality & Security | Strong confidentiality protocols, GDPR compliant | Varies, potential security risks | High security but depends on internal policies |
| Flexibility & Scalability | Easily scalable as your business grows | Limited by individual VA capacity | Scalable but requires significant investment |
€2,700 per month (All-Inclusive)
Hourly, multiplied by each role
Salary + benefits, management, equipment and training costs
Up to 60 hours saved per month with streamlined processes
Varies, often less time saved due to inefficiency
Time savings depend on in-house systems and processes
Seamless onboarding & ongoing training
Minimal to no onboarding or support
Requires extensive internal resources
Consistent support with a back up team
Only if you have multiple assistants
Only if you have multiple assistants
European-based, culturally aligned, fluent in English
Language and cultural barriers common
Fully aligned with company culture and language
Strong confidentiality protocols, GDPR compliant
Varies, potential security risks
High security but depends on internal policies
Highly skilled, Europe-based, specialized in EA role that serves CEOs and founders
Varies widely, often only basic admin tasks
Skilled but requires time to train and onboard
Tailored to your business needs, ongoing adjustments
Basic tasks, minimal customization
High level of customization but time-consuming
9 days
Basic tasks, minimal customization
High level of customization but time-consuming
Proficient with the latest tools, including AI
Few days
Requires company-provided tools and training
Easily scalable as your business grows
Limited by individual VA capacity
1-3 Months (Hiring Process)
Beyond the Process: The Real-World Impact on Our Partners
My mindset before was that I need to do it all… it was slowing me down and costing my business money. Working with my EA allowed me to focus on new business opportunities that I didn’t have time for earlier, and it directly impacted my business growth.
DonnaPro doesn’t just connect you with an assistant and walk away. They constantly recruit, train, and equip their personnel. When our assistant showed up, she was ready not to learn, but to lead. We didn’t have to recruit, train, or worry about compliance—we just had to plug her into our work.
I’ve been working with virtual assistants for the past decade, and I think that right now I’m at a point where I feel that my search for the perfect virtual assistants is over.
Why Not Just Hire “Any” Assistant?
You could post a job ad tomorrow. You’d get 200 applications. You’d spend 15 hours screening. You’d interview 10 people. You’d pick someone and pray it works out.
Three months later, they quit. Or underperform. Or need constant hand-holding. And you’re back to square one – minus 50+ hours and whatever salary you already paid.
Or:
You book one call with us. We match you with a vetted, trained EA who’s already proven. They come with backup coverage, quality oversight, and a team making sure they succeed.
No job posts. No payroll setup. No management headaches.
Just results – from week one.
You Have Questions, We Have Answers
Pricing, Results and ROI
Can DonnaPro really save me up to 60 hours per month?
Yes.
If you will save me 60 hours, does that mean you will work for 60 hours?
Maybe. Maybe more. Maybe less. Here’s what you should know – our systems, processes, and skilled team are designed to be incredibly efficient. With the help of advanced AI tools like ChatGPT, our executive assistants can achieve the desired outcomes in much less time compared to the average assistant in your home country. Whether it takes us 12, 26, 56, or even 80 hours, the focus still isn’t on the hours worked but on the 60 hours we save you each month. And that we will.
Can DonnaPro help me grow my business?
Absolutely. By taking over your time-consuming tasks, our EAs free you up to focus on growth strategies, innovation, and other high-impact activities that drive your business forward.
How does DonnaPro save me time compared to hiring a full-time assistant?
First of all – if you never had an assistant, you (in 99% of cases) do not need a full-time assistant from the get go. So, in that case, the question is pretty irrelevant because we both know that if you would go out and look for a part-time hire by yourself, there is no way you would find a great person on your own (because anybody great, usually wants to have a full-time career). But even if you would somehow need and want full-time help (either freelance or in-house), you still need to find it… train it… and then figure out all the systems to streamline your processes. Which as you know – takes a bunch of time. With DonnaPro, on the other hand, you get connected (without any real effort on your part) with an exceptional virtual EA who works with us full-time but is available to you on a part-time basis. And yes – she (or he) comes equipped with a backpack full of experts – business consultants, account managers, marketers, and other seasoned executive assistants whose main job is to save you more time and create more added value than if you would hire a full-time assistant.
What are the costs involved with DonnaPro's services?
Pricing is straightforward. The basic package costs €2,700 per month. No other hidden monthly costs. If at some point you feel you need more support, we expand your “package.” That is it. See more in the pricing section.
Can I start with a smaller package and save fewer than 60 hours?
We get it—starting small can feel like a safer bet. But here’s the truth: 60 hours of saved time is where the magic happens. Anything less? It’s just not going to move the needle. Our experience shows that saving 10 or 20 hours won’t deliver the game-changing impact you’re after. We’re here to help you make big strides, not just baby steps. That’s why we’re all in on the 60-hour package—it’s the sweet spot where your investment in an executive assistant truly pays off.
Is there a setup fee?
Yes, there is a one-time setup fee of €1,000 – but if you sign up for a call while our current promotion is still active, we’ll cover that fee for you.
Here’s why this onboarding period is normally valued at €1,000:
When you commit to working with DonnaPro, the process doesn’t begin with your assistant jumping straight into tasks. That would be like trying to tango in flip-flops.
Instead, we dedicate the first 10 days to deeply understanding your business, identifying your unique needs, and carefully matching you with the right Executive Assistant. This phase includes detailed onboarding, consultations, internal team meetings, and kick-off sessions – designed to lay the groundwork for a high-impact partnership.
By the time your assistant officially starts, they’re fully equipped and ready to make an immediate difference. The regular monthly fee of €2,700 begins only after the onboarding period ends.
In short, the €1,000 setup fee covers this critical ramp-up period – ensuring we tailor our approach to your specific goals and set you up for success from day one.
What if I need to scale my support at some point and outsource even more things?
If your business is growing and you need even more support, we’ve got you covered. As your needs evolve, our EAs can seamlessly take on additional tasks and projects to save you even more time. Just let us know, and we’ll scale up the support to match your expanding business.
What if you do such a great job of matching me that I eventually want to bring my EA onto my staff full-time?
While it’s a compliment we cherish, bringing your EA in-house is pretty rare. Why? Because you’re not just working with one person—you’re tapping into a full team of experts, including consultants, account managers, quality manager, and your EA. To duplicate this powerhouse of support, you’d need to recruit an entire crew! But if you still want to explore the idea, we’ve got procedures and options in place. Just reach out to us for the details.
What kind of support is provided by the company?
Beyond your EA, you’ll have access to a whole team of experts, from business consultants to account managers. This ensures you’re never left without the guidance or assistance you need to succeed.
But my business is special because I do XYZ!
We understand. While your business is indeed unique, we’ve worked across 110+ different industries, and we’re confident we can help you too. The only no-go for us are businesses that are shady, unethical… or just plain weird.
Getting Started
I am from __________ country, can I become a client of DonnaPro?
We don’t care where you’re from-our doors are open to anyone with good intentions and a positive mindset. As long as you’re not grumpy or “playing the victim”, we’d be delighted to work with you and help make your life easier.
How does a free 30 minute strategy session work?
During the session, we ask targeted questions to understand your needs and goals, ensuring we are fit to help you reach your goals. We are assuming you will also ask some questions, and once you do, we will both decide if we want to move forward or not. Even if the answer is ‘no,’ you’ll still leave with valuable insights and actionable steps to boost your efficiency and reclaim your time.
How do I get matched with a DonnaPro Virtual executive assistant?
It’s pretty easy. Once you apply, we’ll take you through our well-crafted onboarding process… and then match you with the DonnaPro EA who best fits your needs.
Do I need to sign a contract or any other written agreement to work with you?
Yes. This will be one of your most important team members if not the most important one, and having them on a “verbal agreement” would be really… how should we say it… stupid. And not responsible. So yes – we will sign a contract. It is elementary and on point, but unlike the majority of other companies, we do not tie you down with a binding contract for a month, three months, or even six months. When you start, we offer a zero-commitment policy for the first 60 days. If you’re unsatisfied in that period, we’ll work with you to find a better match or part ways with no hard feelings and no notice period.
Is there a trial period?
Yes, we understand the importance of making sure everything clicks. That’s why we offer a zero-commitment policy for the first 60 days, giving you time to see how well your EA fits your needs.
What is the onboarding process like?
It’s just amazing. You have never seen anything like that when working with any “agency,” “contractor,” or “service provider.” Get on the call and see what we are all about.
Will I be able to interview the candidate you pick for me?
We know that choosing who to work with is a big decision. However, to save you time, we handle the entire vetting and matching process. Our system is designed to find the perfect match for your needs, so you won’t need to go through the interview process yourself. Trust us—we’ve refined this to a science, ensuring you’re paired with a top-notch assistant who’s ready to hit the ground running.
How soon can I start working with my EA?
We know your time is valuable, so we work quickly to get you paired with the perfect EA. However, due to high demand, we may have a short waiting list. We recommend checking our availability to secure your spot in line and start reclaiming your time as soon as possible.
When Things Don’t Go As Planned
Can I change my executive assistant if it’s not a good fit?
Yes. While our thorough onboarding and matching process makes this scenario rare, we understand that finding the perfect fit is crucial. If you feel your current EA isn’t the right match, we’ll swiftly work on finding a better fit within our team to ensure your needs are met seamlessly.
What if I'm not satisfied with the DonnaPro virtual executive assistant service?
It’s unlikely, but we understand that it might happen. Because we are so confident in what we have, we are one of the few (if not the only) Executive Assistant Agencies that do not tie you down with a binding contract for a month, three months, or even six months. When you start, we offer a zero-commitment policy for the first 60 days. If you’re unsatisfied during that period—whether we fell short or you didn’t fully engage—we’ll work with you to find a better match or part ways with no hard feelings and no notice period.
What if DonnaPro isn't happy with me as a client?
At DonnaPro, we take great care during our onboarding process to ensure that we’re a good fit for each other. This process helps us identify clients who align with our values and are committed to a productive partnership. However, if it turns out that you’re not engaging with our team or are consistently disrespectful, we reserve the right to end the relationship. We believe in mutual respect and collaboration—if that’s not happening, it’s better for both parties to part ways.
What if my needs change over time?
DonnaPro is all about flexibility. As your business evolves, so can your EA’s role. Whether you need additional support, a shift in focus, or a completely new skill set, we adapt to your changing needs seamlessly.
What happens if my DonnaPro EA leaves, gets promoted or gets hit by a bus?
While this is highly unlikely, we do understand that, in theory, it might happen. That is why we are creating systems (standard operating procedures ) while we are working with you so that in case EA leaves, somebody else from our team can easily take over because the majority of important things are written down.