Top 5 Virtual Assistant Services in Europe (For Busy Business Leaders Only)
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Written by:
Filip Pesek
- Published:
If you’re a business leader looking for an remote Executive Assistant, you already know that the global market is competitive. While many companies offer virtual assistance services from around the world, very few focus exclusively on providing part‐time remote Executive Assistants who truly understand European business culture. In this guide, we’ve curated a list of companies that connect you with Executive Assistants based in Europe—ensuring seamless time zone alignment, cultural understanding, and professional expertise.
If you’re in Europe and looking for a remote part-time Executive Assistant, the list below outlines the most highly-rated companies in Europe to start your search.
Here Are The Best European Virtual Executive Assistant Agencies:
In this blog post we will be also covering some FAQs regarding virtual executive assistants, such as:
- Can I hire an EA outside of Europe?
- What are the benefits of hiring an EA based in Europe?
- How do I choose the right Executive Assistant service for my business?
- What services can I expect from these Executive Assistants?
- How do time zones and cultural similarities affect working relationships?
- How do pricing models compare among these services?
- Can I switch between services if my needs change?
A word of caution! Since there are no strict regulations around the title “Executive Assistant,” some companies and individuals may use it as a marketing tactic to justify higher fees-while actually providing only basic virtual assistant services. Before hiring through platforms like Fiverr, Upwork, or even established agencies, it’s essential to do your due diligence. Take the time to speak with potential assistants or account managers and ask at least five fundamental business-related questions. This quick step will help you distinguish between a true executive assistant and someone simply using the title.
1. DonnaPro
Overview:
DonnaPro is the world’s first virtual assistant agency specialized exclusively for CEOs, Founders & Business Owners. With a team of highly skilled professionals, they provide personalized, reliable assistance tailored to the unique demands of the European market.
Talent pool:
Assistants are based only in European Union.
Services:
Their elite executive assistants are available to leaders on a flexible part time basis and offer expert support in areas such as calendar management, email management, travel coordination, and document preparation. They also assist with project management, communication tasks, and industry-specific administrative needs, ensuring that executives receive seamless and efficient support.
Process:
DonnaPro begins with a consultation to assess your business needs. Clients are then matched with an assistant whose skills align with their requirements. The service includes ongoing account management to ensure a smooth, responsive experience that adapts to evolving business demands.
Why They Stand Out:
DonnaPro is currently the only company in Europe (and the world), offering high-caliber support tailored exclusively to CEOs, founders, and owners. Unlike standard virtual assistant providers, DonnaPro delivers dedicated, high-touch service that seamlessly integrates with an executive’s workflow. Their deep understanding of European business culture, combined with a reputation for professionalism, discretion, and personal engagement, makes them the trusted choice for leaders who need strategic, reliable executive support.
Pricing:
DonnaPro offers a transparent, flat monthly fee of €2,500. Instead of focusing on “clocking time,” their priority is maximizing how much time clients save. Their core promise? Helping leaders reclaim 60 hours per month.
You can learn more about DonnaPro executive assistant agency here.
2. Time Etc
Overview:
Time Etc specializes in providing highly qualified virtual assistants (VAs) and personal assistants, all of whom have a college education.
Talent pool:
Assistants are either based in US or UK.
Services:
Their part-time assistants handle a variety of tasks, including email management, calendar coordination, scheduling, data entry, research, document formatting, social media support, and travel arrangements.
Process:
Getting started is simple through their online platform. Clients can either work with a dedicated assistant for ongoing support or choose from a pool of professionals for individual tasks.
Why They Stand Out:
Time Etc is known for its affordability, making it a strong choice for businesses or individuals needing cost-effective support for routine administrative tasks.
Pricing:
Time Etc operates on a subscription-based model with accessible monthly plans. Pricing varies depending on workload, with options for hourly rates or package deals. Their plans start at $310 per month for 10 hours of service and ends with 1870€ for 60 hours of work.
You can learn more about Time Etc here.
3. With Double
Overview:
Double specializes in modern virtual executive assistance, offering innovative and proactive support tailored to fast-moving businesses.
Talent pool:
Assistants are either based in US or France.
Services:
Their part-time assistants provide virtual administrative support, including email management, scheduling, and document organization. They also assist with project coordination and utilize digital tools to streamline workflows.
Process:
The onboarding process begins with a consultation to assess business needs. Clients are then carefully matched with an assistant whose skill set aligns with their requirements. Regular performance reviews and adjustments ensure ongoing efficiency and high-quality service.
Why They Stand Out:
Double takes a forward-thinking approach to executive assistance, keeping pace with modern business demands. Their proactive service ensures that executives receive support before they even realize they need it. By leveraging the latest tools and best practices, they enhance productivity and create seamless workflows.
Pricing:
Double operates on a flexible monthly subscription model, starting at $549 per month for 10 hours of assistance and scales based on the number of hours or level of support required.
You can learn more about Double here.
4. VA Europe
Snapshot:
Based in Warsaw, Poland, VA Europe provides comprehensive virtual administrative support to businesses across the continent. Their experienced team specializes in integrating seamlessly with company operations, ensuring that every administrative detail is handled with efficiency and precision.
Talent pool:
Information is not displayed online.
Services:
Their part-time virtual assistants offer full-suite administrative support, including email management, scheduling, and document organization. They also provide specialized assistance in project management, research, and customer service, with adaptable services designed for both routine tasks and strategic projects.
Process:
The onboarding process begins with a consultative session to assess business needs. Clients are then matched with experienced assistants whose skills align with their specific requirements. Continuous support and performance tracking are maintained through a dedicated client liaison to ensure efficiency and ongoing alignment.
Why They Stand Out:
VA Europe combines deep regional expertise with a strong understanding of European markets. Their flexible approach allows them to offer client-specific solutions that integrate smoothly with existing business processes.
Pricing:
VA Europe offers custom pricing based on the scope of services and hours required. Clients can choose from long-term subscription plans or ad hoc support packages, depending on their business needs.
You can learn more about VA Europe here.
5. Boldly
Snapshot:
Boldly is a premium subscription staffing company offering high-caliber part-time executive assistant support in both the US and UK. Known for its top-tier talent, Boldly provides long-term, fractional executive assistance tailored to businesses that require stability and strategic support.
Talent Pool:
Assistants are either based in US or UK.
Services:
Their executive assistants handle a wide range of responsibilities, from strategic and administrative tasks to project management, communication, and digital operations. With flexible support plans, Boldly integrates seamlessly with teams, ensuring executives receive high-level assistance on an ongoing basis.
Process:
Clients go through a personalized, curated matching process led by a dedicated account manager. Each assistant is thoroughly vetted to ensure the right fit, and comprehensive onboarding ensures smooth integration. Ongoing performance support is provided, with the flexibility to adjust staffing levels as needed.
Why They Stand Out:
Boldly’s strict hiring standards ensure access to highly experienced professionals with significant industry expertise.
Pricing:
Boldly operates on a subscription-based model, with plans starting at approximately 2220€ per month for a 40-hour package. Flexible adjustments are available based on the number of hours and the scope of support required.
You can learn more about Boldly here.
Frequently Asked Questions (FAQs)
Can I hire an EA outside of Europe?
Absolutely. However, it’s important to remember that time zone differences can sometimes lead to overlapping or mismatched working hours. If you live and work in Europe, hiring an EA from within the same region helps ensure optimal alignment with your business hours and cultural context, reducing the likelihood of delays during critical periods.
What are the benefits of hiring an EA based in Europe?
Hiring an Executive Assistant based in Europe means you benefit from professionals who are familiar with local business etiquette, legal standards, and cultural nuances. Working within similar time zones also enhances real-time collaboration, making communication more fluid and efficient.
How do I choose the right Executive Assistant service for my business?
When evaluating services, consider factors such as the company’s expertise in your industry, the flexibility of their offerings, client testimonials, and their ability to align with your time zone and cultural preferences. It’s also helpful to request a consultation to ensure the service meets your specific needs.
What services can I expect from these Executive Assistants?
Executive Assistants typically handle a broad range of high-level administrative and strategic tasks, including calendar management, email correspondence, travel planning, expense tracking, document preparation, and project coordination. They also assist with research, stakeholder communication, meeting preparation, reporting, and process optimization. Some Executive Assistants provide industry-specific support, such as vendor management, event coordination, and operational oversight, ensuring that executives can focus on their most critical priorities.
How do time zones and cultural similarities affect working relationships?
Working with an EA in your own region minimizes time zone challenges, ensuring that critical communications and deadlines are met without delay. Cultural similarities also contribute to a smoother working relationship, as your assistant will have a better understanding of local business practices and etiquette.
How do pricing models compare among these services?
Pricing can vary significantly based on the level of expertise, range of services offered, and the specific arrangements (part-time vs. full-time support). It’s best to review each provider’s pricing structure and consider your business requirements to determine which service offers the best value for your needs.
Can I switch between services if my needs change?
Many providers offer flexible plans that allow you to scale up or down based on your business requirements. It’s advisable to discuss your long-term needs during your initial consultation to ensure that the service you choose can accommodate potential changes.
