Virtual Executive Assistant Services for CEOs & Founders
From inbox management to investor communication – explore how your remote, EU-based DonnaPro assistant can help you reclaim 60+ hours every month.
The 16 Most Valuable Tasks Leaders Delegate Through Our Virtual Assistant Services
At DonnaPro, our core mission is simple: give you back your time.
That starts with solving problems, building workflows, and thinking proactively — not just reacting to to-do lists. Our virtual executive assistants are trained to operate like strategic partners, not task-takers.
But let’s be honest — even the most visionary CEO still has a stream of recurring tasks that just aren’t worth their time. That’s where delegation comes in. Below, you’ll find the 16 core virtual assistant services our clients rely on us for — from managing inboxes and calendars to research, travel planning, and beyond.
Your assistant takes over the day-to-day inbox chaos—filtering spam, highlighting key messages, and replying on your behalf, so your time is spent only on the emails that truly need you.
Let your assistant coordinate your entire schedule—arranging calls, syncing calendars, and sending reminders—so you can focus on showing up, not setting things up.
Whether it’s a multi-stop business trip or a quick weekend flight, your EA handles flights, hotels, itineraries, and even meal reservations to keep your travel smooth and hassle-free.
Your assistant gathers valuable insights—from competitor analysis to deep market dives—so you always make decisions backed by solid information, not guesswork.
Walk into every meeting confident. Your EA compiles sharp, to-the-point briefs that cover the essentials—attendees, key topics, and strategic talking points.
From planning logistics to managing RSVPs, your EA ensures your events—online or in-person—are well-organized and professionally executed without draining your time.
Your EA helps craft polished proposals that are both persuasive and on-brand—whether it’s a new client offer or a strategic partnership pitch.
Turn raw numbers into meaningful insights. Your EA structures reports that are easy to read and actionable, so you’re never buried in spreadsheets again.
Behind-the-scenes marketing? Covered. Your EA updates website content, queues social posts, and helps execute campaigns while you stay focused on strategy.
Deadlines met. Tasks followed up. Progress tracked. Your EA acts as your second brain to keep every project running smoothly from start to finish.
Your assistant lightens the HR load—managing job posts, initial interviews, and onboarding checklists—so you can stay focused on building a great team.
From drafting updates to organizing investor calls, your EA keeps your stakeholders informed and your investor relations sharp and consistent.
SOP chaos, solved. Your EA builds and refines clear documentation that helps your team follow consistent processes with minimal error or confusion.
Say goodbye to digital clutter. Your EA brings structure to your files—naming, sorting, and tagging everything for easy access when you need it most.
Your EA ensures your best clients never feel forgotten—handling reminders, follow-ups, and timely check-ins to maintain strong, lasting relationships.
Life outside work matters too. From surprise gifts to weekend getaway plans, your EA takes care of personal to-dos so you stay present and stress-free.
We cover more than 50 additional tasks beyond the core services listed here—handled with the speed, precision, and consistency you’d expect from a world-class executive assistant.
Think: writing transcripts, managing social media, coordinating with subcontractors, chasing overdue payments… or even mailing a birthday card to your client’s cat—yes, really.
Disclaimer: While our virtual executive assistants handle a wide range of tasks, some areas—like legal consulting or advanced coding—are outside their scope.
In those cases, we’ll proactively connect you with trusted experts from our network. Because our commitment to your business doesn’t stop at delegation—it extends to delivering the best possible outcome, every time.
Why settle for anything less?
The ROI Behind DonnaPro’s Virtual Assistant Services — What Sets Us Apart…
Donna saves you up to 60 hours per month
Our clients reclaim 10–15 hours per week by delegating inboxes, calendars, research, and more. With Donna, you stop chasing tasks and start focusing on growth and vision again.
Donna is married to AI tools
From ChatGPT to automation stacks, Donnas don’t just use AI — they harness it. That’s how they complete tasks faster, make fewer errors, and help you scale without needing to scale your team.
Donna serves only CEO’s and founders
We don’t build generic support systems. We work exclusively with CEOs and founders who need strategic, proactive help — not a task follower, but a true business partner.
Donna is remote
No office? No problem. Your assistant works seamlessly from anywhere in Europe, with no overhead costs — just performance, flexibility, and full integration into your tools and routines.
Donna is safe & secure
GDPR-compliant, NDA-signed, and background-checked — every assistant is trained in confidentiality and data sensitivity. With Donna, peace of mind is part of the service.
Donna is from the European Union
All our assistants are based in the EU, fluent in English, and trained in Western business culture. They work your hours, understand your context, and deliver world-class execution.
Donna is not “pushing for the ring”
You won’t find long-term contracts or rigid commitments here. Test our service for 60 days, risk-free. Stay only if it works. Most clients (91%) never look back.
Donna masters your industry
From SaaS to real estate to coaching, our team has supported 110+ industries (see the complete list here). Each assistant is matched for context, competence, and readiness to help your business thrive from day one.
*No Commitment for the first 2 months. Zero Risk.
How CEOs & Founders Rate Our Virtual Assistant Services
“After a long time managing everything on my own in the startup world, I realized I needed help. My EA has been amazing in managing my calendar, travel plans, T&E, and other small yet time-consuming tasks. We had morning check-ins at the beginning that paid off well. Now, I can much better focus on growing the business.”
My EA, Petra, has been very helpful during a particularly chaotic time in one of my businesses. With minimal guidance, she quickly adapted, proactively started searching for solutions, and delivered results. I love how I can just ping her on WhatsApp, and things get done seamlessly.
“I used to manage my own travel, emails, and calendar-even while running multiple businesses. Then my EA (Romina) stepped in. She’s proactive, reliable, and keeps everything running smoothly without me having to ask. Our daily check-ins keep me on top of things, and her inbox summaries are a lifesaver when I’m traveling. I finally have the headspace to focus on what matters.”
“Since hiring a Donna EA, I save 15 hours a week on administrative tasks. Now I can focus that time on preparing our quarterly strategy sessions and mapping out our expansion into two new markets. That shift has had a huge impact on both my personal productivity and our company’s growth.”
“As a CEO working with high-profile clients and large companies, confidentiality is non-negotiable. My Donna EA regularly handles contracts with sensitive details and has helped me manage communications with absolute discretion. The peace of mind this level of trust provides allows me to focus on expanding my client base and delivering impactful coaching sessions.”
“Hiring a Donna EA has been incredibly cost-effective. Instead of multiple full-time employees for various tasks, my EA handles everything efficiently. The savings have allowed us to reinvest in other critical areas. It’s the perfect solution for top-notch support without breaking the bank.”
Our Simple 4-Step Process to Start Working With An Executive Virtual Assistant
We handpick top 1% EA talent across the EU, then train them in tools, delegation strategy, and CEO support—so they step in prepared, proactive, and ready to create value fast.
This free session helps us understand your goals and workflow. You’ll walk away with clarity, a plan, and zero pressure to commit unless it feels like a perfect match.
Based on your needs, personality, and tools, we match you with the ideal part-time assistant from the EU—so working together feels smooth, intuitive, and built for scale.
With your Donna handling execution, you get time to focus on what matters—scaling, strategy, or slowing down. You finally stop reacting and start leading again.
FAQs: What Business Leaders Ask About Virtual Assistant Services?
1. What types of virtual assistant services does DonnaPro offer?
DonnaPro offers 16 core services & plenty other ones (see this link) tailored for CEOs and founders — including email and calendar management, research, investor communication, travel planning, client follow-ups, project coordination, and more. Every assistant is EU-based, trained in AI tools, and matched based on your business needs, personality and communication style.
2. How are DonnaPro’s executive virtual assistants different from regular VAs?
Most VA services offer general admin support. DonnaPro is different — our virtual executive assistants are trained specifically for high-performing CEOs and founders. They’re based in the EU, fluent in business English, use AI tools to boost efficiency, and operate with strategic thinking, not just task execution.
3. How quickly can I start working with a DonnaPro assistant?
Once you book a strategy call, most clients are matched and fully onboarded within 9 business days.
4. Is there a minimum commitment or contract length?
No. DonnaPro offers a zero-commitment policy during the first 60 days. Unlike most VA agencies that lock you into long-term contracts, we let the value of our service speak for itself.
5. Can I delegate both business and personal tasks to my assistant?
Yes. Many of our clients use their EA for both — scheduling board meetings and planning anniversary trips. Your assistant can handle your professional calendar, investor emails, or even personal logistics like gift buying and travel coordination.
6. How much do your virtual assistant services cost?
DonnaPro isn’t a low-cost, task-ticking VA service — and that’s intentional. Our virtual executive assistants are EU-based professionals trained specifically to support CEOs and founders. While we’re not the cheapest option (nor do we aim to be), we are the highest-ROI partner for leaders who prioritize clarity, focus, and time leverage. See more at our pricing page.
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