Virtual Assistant Services in USA

Hire a remote, EU-based executive assistant from DonnaPro – trusted by CEOs & founders across USA to reclaim focus and scale faster with professional support that works while you sleep.

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Virtual Executive Assistant Support for US-Based Leaders Who Value Results Over Meetings

Whether you’re building a SaaS company in San Francisco, scaling a fintech startup in New York, running a DTC brand in Austin, or managing investments in Miami – your competitive edge depends on ruthless focus.

But somewhere between investor calls, team coordination, client communications, and strategic planning, the operational admin accumulates. Your inbox becomes a second job. Your calendar controls you instead of the other way around.

DonnaPro is built for US founders and CEOs who move fast, think globally, and need support that actually delivers – without constant hand-holding.

Our EU-based executive assistants handle high-level coordination, not just task completion. They manage your schedule, prep your board meetings, coordinate with stakeholders, and maintain your operational rhythm – all while you sleep.

Here’s what makes the EU timezone difference your secret weapon: When you wake up in New York or San Francisco, your inbox is already organized, your meeting materials are prepped, and yesterday’s chaos has been systematically handled. Your EA works during your evening hours, so you start every morning ahead of the game.

According to DonnaPro’s experience with US clients, most executives need only 1-2 strategic check-ins per week once systems are established. You don’t need another meeting on your calendar. You need someone who executes independently and delivers results – whether you’re awake or not.

What Are Virtual Assistant Services in USA?

Virtual assistant services in USA connect American CEOs and founders with remote, EU-based executive assistants who provide high-level operational support. According to DonnaPro data, US executives save $32,000-$62,000 annually compared to hiring locally, while gaining strategic timezone advantages – their EA handles coordination, inbox management, and meeting prep during overnight hours. These services manage executive coordination, business operations, and personal administration without traditional US employment overhead. DonnaPro serves clients across 110+ industries with executive assistants trained specifically for CEO and founder support, not task-based work.

What Makes Our Virtual Executive Assistants Your Highest ROI Driving Team Member?

Donna saves you up to 60 hours per month

Count on saving up to 60 hours monthly with our virtual executive assistants, backed by unparalleled expert teams.

Donna is married to AI tools

Our executive assistants are real people. Real people who master AI tools and are therefore effective as squirrel hoarding nuts for winter.

Donna serves only CEO’s and founders

Executive assistance tailored only for CEO’s & founders. Not for freelancers, not for teams… for YOU.

Donna is remote

Say goodbye to concerns about office space, payroll taxes, equipment costs, and administrative burdens. Our fully remote team handles everything seamlessly - even ordering the perfect cup of coffee for you.

Donna is safe & secure

DonnaPro’s EA’s follow strict confidentiality protocols and are GDPR compliant. Every assistant is rigorously vetted, and security measures are formalized in every agreement. Think of our security like a high-tech vault—reinforced walls, locked tight, with access granted only to those you trust.

Donna is from the European Union

Our entire team is proudly based in the European Union, but our virtual assistant services know no borders. Whether you’re in Italy, Sweden, Germany, or currently living in Asia or Africa, we’d love to meet you.

Donna is not “pushing for the ring”

While most similar companies lock you into a 3-month contract, we differ. Enjoy our zero-commitment policy for the first 60 days and see the difference for yourself.

Donna masters your industry

Your business is unique, and that’s why our experience matters. With a proven track record supporting leaders across more than 110 industries, we have the strategic context to handle your specific challenges.

*No Commitment for the first 2 months. Zero Risk.

Why US Business Leaders Choose EU-Based Executive Assistants

The Local Hire Reality:

Hiring a full-time assistant in the US means $70-100K+ salaries, benefits, payroll taxes, office space, equipment, and months of onboarding. Plus, they work when you work – which means you’re both dealing with the same fires simultaneously instead of conquering them in shifts.

The Offshore Gamble:

Going to low-cost offshore markets often means language barriers, quality inconsistency, and assistants who need constant supervision. The time savings evaporate when you’re spending hours explaining context.

The DonnaPro Solution:

EU-based executive assistants who combine professional excellence with strategic timezone positioning. You get:

Native-level English proficiency – clear, professional communication
European work standards – reliability, attention to detail, cultural alignment
Timezone advantage – your operations run 16+ hours daily
Executive-level capability – minimal supervision, maximum output
Fraction of US costs – premium support without premium overhead

Think about it: While your competitors are hiring $90K assistants who work 9-5 alongside them, you have a professional handling coordination, follow-ups, and preparation during your off-hours. When they’re starting their day sorting through chaos, you’re already executing strategy.

According to DonnaPro client data, 91% of clients stay after the trial period because the partnership actually works – no drama, no micromanagement, just consistent execution.

And if you’re like most US executives, you’re traveling internationally frequently. Whether you’re in London closing a deal, in Dubai meeting investors, or in Singapore exploring partnerships – your EA maintains operational continuity regardless of where you are on the planet.

Client Testimonials: What Our Customers Say About Their "Donnas"...

Jochen R.

CEO @ MedTech Company

Medical Device Industry

“After a long time managing everything on my own in the startup world, I realized I needed help. My EA has been amazing in managing my calendar, travel plans, T&E, and other small yet time-consuming tasks. We had morning check-ins at the beginning that paid off well. Now, I can much better focus on growing the business.”

Daniel Weissler

founder @ winTEC Solutions

Automotive Software Industry

My EA, Petra, has been very helpful during a particularly chaotic time in one of my businesses. With minimal guidance, she quickly adapted, proactively started searching for solutions, and delivered results. I love how I can just ping her on WhatsApp, and things get done seamlessly.

Dominic White

Investor, Entrepreneur & Adventurer

Financial Services Industry

“I used to manage my own travel, emails, and calendar-even while running multiple businesses. Then my EA (Romina) stepped in. She’s proactive, reliable, and keeps everything running smoothly without me having to ask. Our daily check-ins keep me on top of things, and her inbox summaries are a lifesaver when I’m traveling. I finally have the headspace to focus on what matters.”

Lily Sovin

Co-Founder @optika-oftalmos.com

Eyewear Industry

“My EA doesn’t just complete tasks; she proactively identify and solve potential issues before they become problems. Whether it’s a scheduling conflict or a looming deadline, my EA is always one step ahead, saving me countless headaches.”

Toni Kuekenberg

CEO & Founder @ekosirarna.si

Organic Farming Industry

“Since hiring a Donna EA, I save 15 hours a week on administrative tasks. Now I can focus that time on preparing our quarterly strategy sessions and mapping out our expansion into two new markets. That shift has had a huge impact on both my personal productivity and our company’s growth.”

Polona Pozgan

CEO & Founder @polonapozgan.com

Personal branding Industry

“As a CEO working with high-profile clients and large companies, confidentiality is non-negotiable. My Donna EA regularly handles contracts with sensitive details and has helped me manage communications with absolute discretion. The peace of mind this level of trust provides allows me to focus on expanding my client base and delivering impactful coaching sessions.”

Rene Trupej

CEO & Founder @rempire-media.com

Marketing Agency Industry

“Hiring a Donna EA has been incredibly cost-effective. Instead of multiple full-time employees for various tasks, my EA handles everything efficiently. The savings have allowed us to reinvest in other critical areas. It’s the perfect solution for top-notch support without breaking the bank.”

Andrea Stopar

CEO & Co-Founder @malinca.de

Health Products Industry

“Donna’s personalized service is evident in every interaction. My EA knows my preferences and anticipates my needs, making my day-to-day operations run smoothly. It’s the small, thoughtful touches that make all the difference.”

Robi Slane

CEO & Founder @24nep.com

Real Estate Industry

“I was amazed at how quickly my Donna EA integrated into our team. Within weeks, they were up to speed and contributing meaningfully. The rapid onboarding minimized disruption and maximized value from the start.”

Thomas P.

Legal services industry

Saga adapted quickly to a new country, industry, and way of working—impressive, especially since I’m new to working with a virtual assistant agency. She brings real care to everything she does, and I genuinely see long-term potential. She’s quickly become a key part of how I work day to day.

Isabella R.

E-commerce & Retail

Before partnering with DonnaPro’s virtual assistant agency, our internal reporting was a mess of spreadsheets. Our assistant didn’t just take over the task; she proactively designed and implemented a new, streamlined system that saved us hours each week. She didn’t just do the work—she fundamentally improved the process for everyone. That’s a level of value I did not expect.

Amelia C.

Management Consulting

The real benefit wasn’t just getting tasks off my plate; it was finally being able to take a proper vacation without checking my phone every 30 minutes. The peace of mind that comes from having a reliable virtual assistant agency handle things intelligently and proactively is priceless. For the first time in years, I could completely disconnect, which has been crucial for preventing burnout.

Markus A.

Creative Agency

We were at a point where we had to turn down new projects because I was completely bogged down by administrative bottlenecks. Bringing on our assistant through DonnaPro’s virtual assistant agency was the key to unlocking our growth. Sophie’s support directly enabled us to take on three new clients in the first quarter alone. She isn’t just an assistant; she’s a direct contributor to our scalability.

Pawel Nical

CEO @ pawelnical.com

RevOps Advisory

I was a bit skeptical at first — adding a new team member and letting go isn’t easy. But working with DonnaPro has been smooth and thoughtful from day one. My EA takes a holistic approach, keeping my inbox organized, managing tasks proactively, and helping me stay ahead without needing to chase anything. It’s been a real shift in how I run my day.

Gonçalo Crespo

founder of Music&Co. Guitar School

Arts & Entertainment

I knew I wanted an agency to avoid the hiring hassle—but I didn’t expect how valuable full support would be. My EA is awesome, but what really stands out is having a full team behind her. From onboarding to ongoing tweaks with the account manager, everything feels smooth and high-impact.

What It Really Costs to Hire In-House Assistant in USA?

Let’s talk numbers. A full-time executive assistant in major US markets costs $70,000-$100,000+ annually – and that’s before benefits, payroll taxes, equipment, and office space overhead.

With DonnaPro, you get executive-level support at $37,560 per year ($3,130/month) – fully remote, strategically timezone-positioned, and ready to scale with you.

No long-term contracts. No hidden costs. No meetings for the sake of meetings. Just high-performance support that works.

	In-House Assistant	DonnaPro EA
Annual Cost	$70,000–$100,000	$37,560
Monthly Cost	$5,833–$8,333	$3,130
Benefits & Payroll Taxes	+30% ($21K–$30K)	None
Office & Equipment	$3,000–$10,000	None
Workload Flexibility	Fixed 40hrs/week	Scalable as needed
Timezone Coverage	Works your hours	Works while you sleep
Language	English	Fluent English
Onboarding Time	1–3 months	9 days
Meeting Requirements	Daily syncs expected	1–2x per week
Focus Level	Admin/Task Execution	Executive Coordination

Bottom line: You save $32K–$62K+ annually while gaining strategic timezone leverage and reducing meeting overhead. That’s capital you can redeploy into growth, not administrative infrastructure.

4 Easy Steps To Getting Your Very Own Virtual Executive Assistant

step 1

HR TIME VAULT™

We invest months in our HR process, carefully ssourcing top talent from the European Union. Then, we provide world-class training to ensure they become your highest ROI-driving employees.

step 2

Free 30-Minute Strategy Session

This free—no strings attached—call allows us to get a 360° view of your goals, needs, and expectations and ensures we can help you achieve them.

STEP 3

MATCHING YOU WITH YOUR DONNA™

After asking the right questions and understanding your needs during our onboarding, we carefully match you with the best-fit, elite virtual EA from the European Union-available to you on a flexible, part-time basis.

STEP 4

FREEDOM PHASE™

Enjoy your free and protected time, use it to scale your biz, be with your family, train and relax, or just… discover what Netflix is all about.

What DonnaPro Executive Assistants Actually Handle (vs. Traditional VAs)

Not all virtual assistants are created equal. Most VA services focus on task execution – data entry, appointment setting, social media posting. DonnaPro EAs operate at executive level, handling strategic coordination that keeps your leadership role functioning.

	Traditional VA Services	DonnaPro Executive Assistants
Scope	Task-based, single functions	Complete operational ecosystem
Email Management	Basic filtering	Strategic inbox organization, priority flagging, draft responses
Calendar	Schedule appointments	Proactive coordination, conflict resolution, travel integration
Client Relations	Send reminders	Manage relationships, coordinate follow-ups, maintain CRM
Meeting Support	Book rooms	Prep materials, coordinate participants, manage agendas, handle follow-up
Business Context	Needs constant direction	Understands CEO priorities, company dynamics, industry context
Decision Making	Asks for every decision	Owns their domain, exercises judgment, escalates strategically
Communication	Reactive responses	Proactive coordination across stakeholders
Industries Served	Generic support	110+ industries, understands business models and terminology
Training	Basic VA skills	Executive support fundamentals + business acumen

According to DonnaPro’s 7+ years of agency experience, this difference in capability level is why our clients reclaim 60+ hours monthly while typical VA services create more coordination overhead than they eliminate.

Not From USA? No Problem.

Didn’t mean to land here? Totally fine. If you’re a founder from another country, check the map or just shoot us a message.

We’re not obsessed with where you’re from – we care about how you lead and whether we can help you out.

What US Leaders Ask Before Hiring an Executive Virtual Assistant

1. Don't I need someone in my timezone for quick responses?

Here’s the reality: Most “urgent” tasks aren’t actually time-sensitive – they just feel that way because of poor systems. What US CEOs actually need is execution overnight so they wake up ahead, not constant real-time availability during their own working hours.

Your EA works during your evening/night hours (their morning/afternoon in EU). When you start your day, your inbox is organized, your meeting materials are prepped, and your coordination tasks are handled. Instead of spending your peak productivity hours on admin, you immediately tackle strategic work.

For truly time-sensitive matters during your US working hours, you handle them directly (as you do now). The 95% of tasks that don’t require instant turnaround get systematically executed while you sleep.

According to DonnaPro client experience, most US executives realize within weeks that the timezone difference is actually a competitive advantage – your operations continue running during hours your competitors’ teams are offline.

2. Will I need constant video calls and syncs?

No. That’s the point.

According to DonnaPro data, US clients typically operate with 1-2 strategic check-ins per week – enough to align priorities, discuss complex situations, and maintain rapport. Everything else happens asynchronously through clear communication systems.

Your EA doesn’t need daily face time to execute effectively. They need clear priorities, good documentation, and ownership of their domain. DonnaPro EAs are trained for independent execution, not constant hand-holding.

Less meetings. More results. That’s the model.

3. I travel internationally constantly. Will this work?

Absolutely – and it actually works better than a US-based assistant.

US executives typically spend significant time in Europe, Asia, Middle East, or Latin America for deals, partnerships, and market expansion. When you’re in London, Dubai, Singapore, or São Paulo, your EU-based EA’s timezone suddenly aligns even more closely with your working hours.

Plus, your operations maintain consistency regardless of where you are. Your EA doesn’t need to adjust their schedule when you hop time zones – they continue executing systematically while you focus on whatever market you’re in.

Many US clients specifically choose DonnaPro because they travel internationally so frequently that a US-only assistant would create more scheduling friction, not less.

4. Do your EAs understand US business culture and expectations?

Yes. DonnaPro EAs work exclusively with CEOs, founders, and executives – including US-based leaders across our 110+ industries served. They understand:

Fast-paced, results-driven communication styles
US business terminology and corporate structures
Investor relations and board meeting coordination
Startup and scale-up operational dynamics
Professional communication standards expected in US markets

They’re not learning on your dime. They come trained, experienced, and ready to operate at executive level from day one.

5. Is my data secure? Are you compliant with US business requirements?

DonnaPro operates under GDPR standards (European Union data protection regulations) – which are significantly more stringent than most US requirements. Your data is handled with institutional-grade security protocols.

We work with CEOs managing confidential investor information, proprietary business strategies, and sensitive client relationships. Security isn’t an afterthought – it’s foundational to how we operate.

For specific compliance requirements in your industry (finance, healthcare, etc.), we can discuss your needs during onboarding to ensure proper protocols.

6. What kind of tasks can I actually delegate?

According to DonnaPro’s experience across 110+ industries, clients regularly delegate 70+ different task types. Your EA handles the complete operational ecosystem that keeps your leadership role functioning:

Executive Coordination:
- Email management and inbox organization
- Calendar coordination and meeting scheduling
- Investor relations and board communication prep
- Travel planning and logistics (domestic + international)
Business Operations:
- Client communication and follow-up coordination
- Project management and team coordination
- Vendor management and procurement support
- CRM management and pipeline organization
Strategic Support:
- Meeting preparation and materials compilation
- Research and competitive intelligence gathering
- Document creation and presentation prep
- Process documentation and SOP development
Personal Life Management:
- Personal calendar and household coordination
- Family travel planning and event logistics
- Personal tasks that drain your focus

They handle the administrative work that keeps your operation running so you can focus on the strategic decisions that actually move your business forward.

7. How quickly can I get started?

9 days from initial call to your EA starting work.

Here’s the process:

Strategy Call (Day 1): We discuss your specific needs and operational challenges
EA Matching (Days 2-4): We identify and match you with a pre-vetted EA from our talent pool
Introduction & Setup (Days 5-7): You meet your EA, align on priorities, and establish communication systems
Onboarding & Execution (Days 8-9): Your EA begins executing based on documented processes

No months-long hiring cycles. No endless interviews. No payroll setup headaches. Just systematic onboarding and fast deployment.

8. What if it doesn't work out?

We’re confident in our matching process – 91% of clients stay after the trial period – but we’re also realistic: not every pairing is perfect on the first try.

If the fit isn’t right, we’ll rematch you with a different EA at no additional cost. Our goal is long-term partnership, not short-term transactions.

Most clients stay with their EA long-term because we focus on quality matching upfront rather than volume placement.

*Hurry. Only a few slots left for next 7 days – book now!

Ready to Operate Like Your Global Competitors?

While your US-based competitors are paying $100K for assistants who work 8-hour shifts, you could have executive-level support running operations while you sleep at a fraction of the cost.

The timezone difference isn’t a limitation – it’s a strategic advantage. Your EA handles coordination overnight. You wake up ahead. You execute while they prep for tomorrow. Rinse and repeat.

Book a strategy call to discuss your specific operational challenges and how a DonnaPro EA can help you scale faster with less friction.