Dedicated Virtual PA Support
A dedicated virtual PA who runs your diary, your inbox and your travel, so your working day stops running you. EU-based, working UK hours, ready in 9 days.
A virtual PA is a personal assistant who works remotely, handling the diary, inbox, travel, meetings and day-to-day administration that would otherwise sit with you.
The work is the same as that of a traditional PA in an office. The difference is that your PA is not in your office, which means you are not paying for a desk, a commute or a full-time salary to get it. Most founders start with 20 to 30 hours a month.
"Virtual PA" and "virtual assistant" are used interchangeably by most UK providers, and in practice they describe the same service. The words came from different places. "Personal assistant" is the traditional British job title for one-to-one support, usually in person. "Virtual assistant" describes the delivery model rather than the role. Today the label tells you very little about what you are actually buying.
What does tell you something is the level of judgement involved. Some providers sell you hours and a task list: you decide what needs doing and your PA ticks it off. Others give you someone who reads the week ahead, protects the time you need, and handles the things that would otherwise reach you. The hourly rate is broadly similar. The outcome is not.
At DonnaPro, every virtual PA is based in the European Union, works during UK business hours, and gives you dedicated focus. They are real people who are very good at using AI to work faster, not AI tools with a person attached.
The titles overlap more than they differ. "Personal assistant" is the traditional British term. "Executive assistant" implies someone who engages with the business itself, not only the admin around it. In practice, most agencies choose one and build their pricing around it.
We do not run two tiers. Every DonnaPro assistant works to the same standard whether you arrived here looking for a virtual PA or a virtual executive assistant. That standard sits at the executive end of the market: your assistant does not wait for a task list. They read the week ahead, decide what genuinely needs you, and act inside limits you set.
This is also why our pricing does not look like an hourly PA service. You are not buying blocks of admin time that expire at the end of the month. You are buying a strategic partner who owns the running of your working life, with a team behind them managing quality, training and cover.
If what you need is a few hours of clearly defined tasks each week, an hourly service will serve you better and cost less. The comparison further down is honest about that. If you want the whole thing handled by someone who does not need managing, that is what we do.
Gmail
Google Calendar
Zoom
Slack
Teams
Asana
Trello
Notion
HubSpot
Airtable
Google Drive
Salesforce
Calendly
Office 365
Canva
n8n
Make
Dropbox
Google Sheets
Google Docs
Zapier
Mailchimp
LinkedIn
Instagram
Keap
Google Analytics
Booking.com
SAP
Odoo
Apollo
Fathom
LastPass
Motion
StripeYour DonnaPro assistant takes over the operational layer of your working week. Here are the ten areas that covers, handled at the level you would expect from a senior executive assistant rather than a task-taker. Most clients hand over the first three in week one and add the rest as trust builds.
Your PA reads your inbox before you do, answers what does not need you, drafts replies for the things that do, and files the rest. Over the first fortnight they learn which senders always matter, which threads you want to see only when they conclude, and which can be handled without you entirely. You stop starting every morning with two hundred unread messages and start with a shortlist.
Booking, rebooking, confirming and protecting the blocks you need for actual work. Your PA handles the back and forth with other people's assistants, holds the line on your focus time when someone tries to book over it, and makes sure two commitments never land in the same hour. Time zones, travel buffers and the gap you need between back-to-back calls are all handled without being asked.
Agendas circulated in advance, background on who you are meeting and what was last agreed, notes taken during, and actions chased afterwards until they are done. You arrive knowing what the meeting is for and leave without a list of things to remember. For recurring meetings, your PA keeps the running record so nothing gets relitigated three weeks later.
Flights, hotels, transfers, visas and a single confirmed itinerary in your calendar rather than eleven confirmation emails. Preferences are remembered, so you stop restating that you want an aisle seat and a hotel near the venue. When a flight is cancelled at short notice, your PA rebooks it while you are still in the meeting.
Formatting decks, tidying proposals, building a report from your rough outline, and keeping version control sane so the right file goes to the client. This is the work that takes you an hour on a Sunday and takes a competent PA fifteen minutes on a Tuesday.
Receipts collected and categorised, expenses submitted on time, invoices raised and politely chased until they are paid. Nobody should be reconciling a month of receipts at ten at night, and late invoices should not be a cash flow problem you discover in arrears.
Background on a prospect before a pitch, three suppliers compared on the criteria you care about, a long document summarised to the part that affects your decision, or the answer to a question you do not have time to look up. Delivered in a form you can act on rather than a folder of links.
Appointments, renewals, gifts, restaurant bookings and household logistics. The admin that follows you home is still admin, it still takes real hours, and it is still delegatable. Most clients hold this back for a month and then wonder why they waited.
Board papers assembled before the meeting rather than the night before it. Investor updates going out on the day they are due. The quiet follow-up when someone has not replied for a fortnight. Your assistant holds the thread on the relationships that matter most, so none of them go cold because the month got busy.
Deadlines tracked across everyone who owes you something, the chasing done without you being the one who chases, and a launch kept moving while you are in other meetings. This is where an assistant stops completing tasks and starts owning an outcome. It is also the part most founders delegate last, and usually regret waiting on.
My mindset before was that I need to do it all... it was slowing me down and costing my business money. Working with my EA allowed me to focus on new business opportunities that I didn’t have time for earlier, and it directly impacted my business growth.
DonnaPro doesn’t just connect you with an assistant and walk away. They constantly recruit, train, and equip their personnel. When our assistant showed up, she was ready not to learn, but to lead. We didn’t have to recruit, train, or worry about compliance – we just had to plug her into our work.
I’ve been working with virtual assistants for the past decade, and I think that right now I’m at a point where I feel that my search for the perfect virtual assistants is over.
I meant it when I said I needed help, and DonnaPro has really delivered. It has really impacted how I work and it has allowed me to focus on the things that really mattered.
Esteban A. MirandaCEO @ European Food Banks Federation / Non-Profit / NGOWorking with DonnaPro and Grace has made a real difference to both my work and personal life. I feel more prepared, less rushed, and things I used to think about but never get around to are finally getting done. Honestly, it’s the best support I’ve had in years.
Andrew RobertsCEO & Partner / Biotech & Pharmaceutical IndustryAfter a long time managing everything on my own in the start-up world, I realised I needed help. My EA has been amazing in managing my calendar, travel plans, T&E, and other small yet time-consuming tasks. We had morning check-ins at the beginning that paid off well. Now, I can much better focus on growing the business. Working with a Donna through a trusted virtual assistant agency makes delegation friction-free.
Jochen R.CEO @ MedTech Company / Medical Device IndustryI used to manage my own travel, emails, and calendar, even while running multiple businesses. Then my EA (Romina) stepped in. She’s proactive, reliable, and keeps everything running smoothly without me having to ask. Our daily check-ins keep me on top of things, and her inbox summaries are a lifesaver when I’m travelling. I finally have the headspace to focus on what matters.
Dominic WhiteInvestor, Entrepreneur & Adventurer / Financial Services IndustryMy EA, Petra, has been very helpful during a particularly chaotic time in one of my businesses. With minimal guidance, she quickly adapted, proactively started searching for solutions, and delivered results. I love how I can just ping her on WhatsApp, and things get done seamlessly.
Daniel WeisslerFounder @ winTEC Solutions / Automotive Software IndustryMy EA doesn’t just complete tasks; she proactively identifies and solves potential issues before they become problems. Whether it’s a scheduling conflict or a looming deadline, my EA is always one step ahead, saving me countless headaches.
Lily SovinCo-Founder @ optika-oftalmos.com / Eyewear IndustryI’m super happy with DonnaPro and with Angels. Even though we’ve only been working together for a few weeks, she already feels fully integrated into my business. I really appreciate how proactive she is and how she always brings practical suggestions. It’s such a relief to finally have four eyes instead of just two. We’re definitely on track to becoming a seamless team.
Marie WatsonFounder & CEO @ marieutsch.com / Digital Marketing IndustryThree months in, and it’s a relief to have someone who fully gets my tone of voice. Saga handles my inbox with confidence, answers questions independently, and keeps things moving without me needing to chase anyone – even while I was on my first real holiday in years.
Rubina RautFounder & CEO @ wuka.co.uk / Personal Care, E-commerce
A virtual PA is not the right first hire for everyone. It is the right one when the thing slowing you down is coordination rather than capability - when the week fills with scheduling, email and logistics, and the work only you can do keeps moving to the evening.
Across the founders and directors we support, three situations come up again and again.
Fifteen people, no operations hire yet, and every scheduling decision still runs through you. You are the bottleneck for your own calendar, and the work that only you can do keeps getting pushed to the evening because the day filled up with coordination. A virtual PA is usually the first support hire that pays for itself immediately, because it returns hours you are currently spending on work nobody needs you specifically to do. Most founders at this stage start with twenty to thirty hours a month and add from there.
You had a PA at your last company and you have been managing without one since you moved. You already know what good support looks like, which makes this an easier decision than it is for a first-time buyer, and it also makes you harder to impress. You are not looking for someone to work through a task list. You want the person who notices the clash before you do and has already moved the meeting.
Two businesses, or a business and a board seat, or a company and a portfolio. The problem here is rarely volume. It is context switching, and the cost of it is invisible until something is dropped. A dedicated PA holds both diaries, keeps the two sets of commitments from quietly eating each other, and gives you one person who can see the whole week rather than half of it.
If one of those reads like your week, the next step is a conversation rather than a contract. We will work out how many hours the admin is actually taking and whether a virtual PA is the right answer at your stage.
Most UK virtual PA services sell you hours. Rates run from about £27 to £50 an hour depending on the provider and whether you buy a block or pay ad hoc, and the cheaper tiers usually mean a PA shared across several clients.
We price differently, because buying an assistant by the hour makes you the person managing the clock. Counting minutes is a poor use of the time you are trying to buy back, and it discourages you from delegating the very things worth delegating. You get a dedicated PA on a monthly retainer, matched to how you work, with the agency handling quality, cover and continuity behind them.
The retainer covers the assistant, the matching process, structured onboarding, ongoing quality management, and cover when your PA is ill or on leave. There is no recruitment fee, no employer National Insurance, no pension contribution, no equipment to buy and no notice period to work through if your needs change. If the match is wrong, we rematch you rather than leaving you to start again.
£270-£2,000/ month, depending on hours
Hours bought determine your monthly cost.
£15-£35/ hour
Your workload determines your monthly cost.
£2,350/ month, part-time
Full-time: £5,660 / month
The same assistant we place as an executive assistant. One standard, whichever word you use.
Virtual PA pricing models compared. Hourly rates checked against published UK provider pricing, September 2026.
If you are weighing this against hiring someone in-house, we set out the full salary, employer contribution and overhead comparison in our executive assistant cost guide, and you can see full pricing for our own plans.
Our virtual PAs are not limited to the UK. We work with founders, directors and business owners across 13+ countries, with the same EU-based assistants, the same managed service and the same working hours as your own team. Where you are based changes nothing about what we deliver.
GermanyVirtual PA for Germany-based founders who need reliable PA support without local hiring complexity, high salary expectations, or slow onboarding.
Explore Germany ›
United KingdomVirtual PA for UK CEOs who want day-to-day support without London salaries, employer NI contributions, recruitment delay, or another freelancer to manage.
Explore United Kingdom ›
SwitzerlandVirtual PA for Swiss CEOs who expect precision without Swiss-level hiring costs, canton salary pressure, or a prolonged EA search.
Explore Switzerland ›
NetherlandsVirtual PA for Dutch and international founders who need fast, English-first support across inbox, calendar, travel, and operations.
Explore Netherlands ›
DubaiVirtual PA for Dubai-based founders who want EU-based support, structured follow-up, and reliable execution across EMEA time zones.
Explore Dubai ›
FranceVirtual PA for France-based founders who operate internationally and need reliable English-first day-to-day support during European business hours.
Explore France ›
SpainVirtual PA for Spain-based founders working internationally who need English-first PA support without building a local admin team.
Explore Spain ›
IrelandVirtual PA for Ireland-based founders who want UK/EU-hours support without hiring another full-time local admin role.
Explore Ireland ›
NorwayVirtual PA for Norway-based leaders who want remote PA support without local salary pressure or long hiring cycles.
Explore Norway ›
DenmarkVirtual PA for Danish founders who need to protect focus, delegate recurring admin, and avoid turning hiring into another internal project.
Explore Denmark ›
BelgiumVirtual PA for Belgium-based founders across Brussels, Antwerp, and international markets who need structured English-first PA support.
Explore Belgium ›
ItalyVirtual PA for Italy-based CEOs who need structured follow-up, inbox ownership, and operational support without more local hiring bureaucracy.
Explore Italy ›
USAVirtual PA for US founders who want EU-based assistants handling admin, research, and follow-ups overnight while you sleep.
Explore USA ›
CanadaVirtual PA for Canada-based founders who want EU-based PA support, overnight progress, and fewer internal admin bottlenecks.
Explore Canada ›
AustriaVirtual PA for Austria-based founders who want German-market precision without Vienna salary costs, local hiring delays, or another freelancer to manage.
Explore Austria ›
FinlandVirtual PA for Finland-based founders who need reliable English-first PA support across inbox, calendar, and operations without building a local admin team.
Explore Finland ›
LuxembourgVirtual PA for Luxembourg-based founders and financial executives who need discreet, English-first support without the cost of local hiring.
Explore Luxembourg ›
SwedenVirtual PA for Sweden-based founders who want structured, English-first PA support without Nordic salary costs or a prolonged local search.
Explore Sweden ›
AustraliaVirtual PA for Australia-based founders who need reliable EU-hours coverage and follow-through without hiring another local admin role.
Explore Australia ›
Your country not listed?DonnaPro has placed EAs with founders in Austria, Sweden, Finland, Portugal, Poland, Singapore, South Africa, Australia and more. If English is your working language and your schedule at least partially overlaps with European business hours, we can assess fit in a free 30-minute call.
Book a free strategy call ›The admin that eats a leader's week looks remarkably similar whether you are running a law firm, a construction business, a SaaS platform or a consultancy. The inbox, the diary, the travel and the follow-ups behave the same way in every sector, which is why a good PA transfers between them far better than most people expect.
Our virtual PAs are support specialists rather than industry specialists. Your PA learns your sector's rhythms during onboarding - the deadlines that cannot move, the people who always need a reply, the paperwork that follows every job - and gets faster at them every week.
Close more deals and accelerate portfolio growth with a start-up virtual assistant who thrives in fast-moving environments. Transform deal coordination, LP communications, and due diligence scheduling from bottlenecks into competitive advantages while you source the next unicorn.
View moreAccelerate deal flow and portfolio performance with an investment virtual assistant who turns operational complexity into strategic advantage. Seamlessly organise opportunities, prepare investor communications, and manage administrative excellence while you identify and capture market-winning investments.
View moreScale your practice without sacrificing client relationships using a financial adviser virtual assistant who elevates every interaction. Master complex scheduling, confidential correspondence, and meeting orchestration while you build portfolios and forge lasting wealth-building partnerships.
View moreMaximise billable hours and close enterprise deals faster with an IT virtual assistant who understands your high-stakes environment. Transform vendor coordination, compliance documentation, and client communications from time drains into profit drivers while you focus on delivering cutting-edge solutions.
View moreTurn breakthrough research into market-dominating revenue with AI virtual assistant services designed for visionary leaders. Your assistant becomes the operational backbone, managing stakeholder relations, funding coordination and strategic admin - so you can focus on innovations that reshape entire industries.
View moreHit your next MRR milestone faster with a SaaS virtual assistant who transforms operational chaos into growth acceleration. While you innovate and acquire customers, your dedicated assistant handles investor updates, board presentations and strategic coordination, turning administrative burden into competitive advantage.
View moreDrive industrial output and operational excellence with a manufacturing virtual assistant who understands production environments. Master supplier relationships, production scheduling, and operational coordination while you focus on innovation and market leadership.
View moreKeep supply chains moving efficiently with a logistics virtual assistant who thrives on operational complexity. Transform shipment tracking, carrier coordination, and communication management into competitive advantages while you focus on strategic growth and expansion.
View moreBuild a thriving educational platform with an education virtual assistant who amplifies your teaching impact. Perfect course scheduling, instructor coordination, and administrative workflows while you focus on creating transformational learning experiences that shape futures.
View moreCreate unforgettable experiences with an event planning virtual assistant who perfects every detail. Transform vendor management, logistics coordination, and guest relations from overwhelming complexity into seamless execution that builds your reputation.
View moreKeep creative projects on track and under budget with a media virtual assistant who understands entertainment industry demands. Master production scheduling, talent coordination, and administrative excellence while you focus on creating content that captivates audiences.
View moreScale your online empire with an e-commerce virtual assistant who drives operational excellence across every channel. Transform supplier communications, marketing coordination, and logistics management into competitive advantages while you focus on product innovation and market expansion.
View moreA virtual PA handles the administration that would otherwise sit with you: diary and calendar management, inbox triage and replies, travel booking and itineraries, meeting agendas and follow-ups, document formatting, expenses, research and personal admin. The work is the same as an in-office PA does. The difference is that it is delivered remotely, which is why it costs less and can start in days rather than months.
UK virtual PA services typically charge £27 to £50 per hour, or £270 to £2,000 per month depending on how many hours you buy. Freelance PAs run £15 to £35 per hour but you manage them yourself. DonnaPro charges a flat monthly retainer of £2,350 for a dedicated PA, with quality management, absence cover and no long-term contract included.
In the UK market the two terms are used almost interchangeably, and most providers simply pick one. Where a real difference exists it is depth: how much the assistant decides on your behalf rather than waiting to be told. DonnaPro does not run two tiers. The same assistant, the same standard and the same price apply whether you arrived looking for a virtual PA or an executive assistant.
It starts with a 30-minute call to work out what is taking your time and how you prefer to work. We then match you with a PA from our existing EU-based team, and you meet them before committing. Onboarding maps your tools, preferences and priorities. Most clients are delegating meaningful work within days, and are fully handed over within nine days of starting.
Yes. Many UK providers ask for a three-month minimum and expire your unused hours each month. We do not. Our virtual PA service runs monthly with no long-term commitment, and we do not bill by the hour, so there is no clock to manage and nothing to lose at the end of the month if your workload was lighter than usual.
Book a free 30-minute call. We will work out what is actually taking your time, and whether a virtual PA is the right answer. If it is not, we will say so.
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